View Single Post
  #6   Report Post  
Posted to microsoft.public.word.mailmerge.fields
Russ Valentine Russ Valentine is offline
external usenet poster
 
Posts: 8
Default mail merge to fax via outlook

Select your recipients in your Outlook Contacts Folder Tools Mail
Merge...
Create the merge to the selected Contacts
Word will open and you can finish the merge from there the same way you
always do. As you've recognized, using "As attachment" may work better than
HTML, but now Word won't stumble over finding your recipients because you've
already selected them.
Unfortunately, I suspect Peter's suggestion may not work out because
programmatic faxing still requires a one-off format for the fax address:
http://support.microsoft.com/kb/q142345/
--
Russ Valentine
"Joe in AZ" wrote in message
...

How do I do the merge from Outlook?
"Russ Valentine" wrote:

Try doing the merge from Outlook, not Word.
--
Russ Valentine
"Joe in AZ" Joe in wrote in message
...
I have a fax server integrated with our mail system via our PBX. I am
attempting to mail merge a word 2007 document with an Excel 2007 data
source
to Outlook 2007. I have a field in Excel "faxaddress" which has the
correct
format for a fax number to be accepted by our fax server. The format is
[fax:4801234567]. I can open a new mail message, type in a fax number
in
this
format and hit send and the fax server collects and sends the message.
I
can
also open my Word merge document merge to the data source and select
the
format type "HTML" and the message will be picked up by the fax server.
When
I use HTML as the format, my document gets reformatted and is difficult
to
read. If I use the format "attachment", I get an immediate
"undeliverable"
notice that says: "' '4807527890' on 12/1/2009 8:57 AM
The message could not be delivered because the recipient's
destination email system is unknown or invalid. Please check the
address
and
try again, or contact your system administrator to verify connectivity
to
the
email system of the recipient. "

However, If I go into sent items, open the same message and "send
again",
the message gets picked up by the fax server and comes over correctly
formatted. The fax server vendor says the issue is with Microsoft
Office
and
that Word is reformatting the address somehow when it is submitting it
to
Outlook.Has anyone had a similar problem or does anyone have any idea
how
I
can fix it so that the messages get faxed out succesfully on the first
try?


.