Do you see a bunch of List Templates in the gallery under the "Lists in
Current Document" section? You might be able to remove them provided they
aren't currently in use but I've found that's a bit of hit or miss. It seems
to depend on the edits you've made. But even if they do not display in the
gallery, they'll still be in the document and those can't be deleted, even
with VBA.
If you only see one then you should be okay, as long as you are VERY careful
making your edits. Make sure either the entire list is selected or your
insertion point is flashing in the list. I probably shouldn't have said you
"can't" edit a list you created using the Define New Multilevel List command
(that's been drilled into my head!), you can, provided you are very careful.
The underlying issue is once they have been created they can't be deleted
(as previously noted) and if your current list is using multiple lists then
things might get a little hairy. The same is true if they aren't removed
from the gallery - those might be inadvertently used at a later date.
If you are creating a template for others to use then I'd start fresh. But
if you are on a deadline and the document won't go through numerous edits
and be revised then I'd personally leave it and meet your deadline.
Although....I did a little more experimenting for you, after you've verified
you are using a single List (they easiest way is to select your list and
reapply the correct list if you see more than one), you might be able to
select the contents and copy/paste the contents to a new document. Then
select your list, use the Define New List Style command, and create a style
for your list. In the New Style dialog box, click the Format button at the
bottom to access the Numbering dialog box. It will look and function the
same as the one you've been using. The current List Template should be
picked up but you still want to verify it looks okay. Then make sure the
Style is applied to your List. This should enable you to remove the
additional List Templates that were previously created (even if they aren't
visible in the gallery). If you had several listed in the "Lists in Current
Document" section then the way to tell if they will continue to display is
to save and close the old document, and any other documents that are open,
and then check the Multilevel List gallery.
Please post all follow-up questions to the newsgroup. Requests for
assistance by email cannot be acknowledged.
~~~~~~~~~~~~~~~
Beth Melton
Microsoft Office MVP
Coauthor of Word 2007 Inside Out:
http://www.microsoft.com/MSPress/boo...x#AboutTheBook
Word FAQ:
http://mvps.org/word
TechTrax eZine:
http://mousetrax.com/techtrax/
MVP FAQ site:
http://mvps.org/
"That70sHeidi" wrote in message
...
Oh crap. I'm going to just manually number the entire thing for now to
meet
our deadline.
How do I get rid of all those extra list templates I added? I tried
selecting all and changing the style to "Clear All" but the file size is
still about 8 times what it should be.
"Beth Melton" wrote:
You'll need to modify the list as Dawn noted, BUT you don't want to keep
using the Define New Multilevel List command to make your modifications.
You
aren't modifying the list - you are adding new lists, or List Templates,
to
your document. Instead, use the Define New List Style command. It's
essentially the same but since you are using a Style you are providing a
name for the custom Multilevel list and providing a means to modify the
Multilevel list (and easily shared with other documents) instead of
continuing to create new List Templates which can cause problems down the
road. One scenario is an incorrect List might be used inadvertently,
along
with the "correct" list, and you'll soon be back in the newsgroups asking
why your list numbering is all messed up. ;-)
If you are creating a template then you may want to create a new template
and define a new List Style. That way the old Lists won't be included in
the
template and used inadvertently .
Also, to modify a List style, right-click the thumbnail in the gallery
and
then click Modify.
Please post all follow-up questions to the newsgroup. Requests for
assistance by email cannot be acknowledged.
~~~~~~~~~~~~~~~
Beth Melton
Microsoft Office MVP
Coauthor of Word 2007 Inside Out:
http://www.microsoft.com/MSPress/boo...x#AboutTheBook
Word FAQ: http://mvps.org/word
TechTrax eZine: http://mousetrax.com/techtrax/
MVP FAQ site: http://mvps.org/
"That70sHeidi" wrote in message
...
Firstly, Dawn, thank you thank you!! for pointing out the multilevel
list
command! It's what I've been searching for in 2007 and not finding.
However, I've run into a problem using it.
I've set up my styles for the proper indents, caps, etc. I added the
multilevel numbering, then "update the style to current selection" to
add
the
numbering into the style. Which is awesome. However, I noticed my
numbering
isn't set up right.
I need to create my document so that the last number in the sequence
updates
for each section, until I go back to the previously defined style. It
should
look as such:
PART 1 - GENERAL (I've defined this as a blank 'restart' style and it
works!!!!)
1.1 TITLE
1.1.1 Subsection Title
1.1.1.1 Subsection Text
Texty text sometimes in here, not
numbered.
1.1.1.2 Subsection Text
1.1.1.3 Subsection Text
1.1.1.3.1 Super Subsection Text
1.1.1.3.2 Super Subsection Text
1.1.1.4 Subsection Text
1.1.2 Subsection Title
PART 2 - PRODUCTS
2.1 TITLE
2.1.1 Subsection Title
2.2 TITLE
2.3 TITLE
I can't seem to get the multilevel list to do that. I added a plain
number
to the end of the "grayed out" "Enter formatting for number" box which
apparently means that number never changes - 1.2.1 becomes 1.2.2.1 on
the
next level (should be 1.2.1.1). I tried to copy/paste the gray number
but
that doesn't work.
This all worked more or less just fine in the last version of Word, but
now
I can't seem to find the old way of doing it, if it still exists, and
all
the
MVP help documents say it's the wrong way anyway. Help is appreciated,
this
is a frequently used template here at work, and to be able to set it up
for
2007 as a template that WORKS would be amazing.
Thanks!
"Dawn Crosier, Word MVP" wrote:
Here's what works for me....
I then click the down arrow next to the multilevel list command in the
Paragraph Group and select "Define New Multilevel List" (You will also
use
this same command to make changes to the list.)
In the Define new Multilevel list dialog box, click the More button so
you
can use the Link level to style. Be sure to modify your number
positions
so
that they do not conflict with what you defined in the paragraph
dialog
of
your style.
Click OK.
Now, when you apply the FirstLevel style to your paragraph it should
start
off with 1. When you apply the SecondLevel style it should start with
an
A
and continue with B, etc. When mark another paragraph with FirstLevel
then
it should be a 2 and SecondLevel should start over with an A. (See
below)
1. FirstLevel
A. SecondLevel
B. SecondLevel
2. FirstLevel
A. SecondLevel
i. ThirdLevel
ii. ThirdLevel
B. SecondLevel
3. FirstLevel
--
Dawn Crosier
Microsoft MVP
"Education Lasts a Lifetime"
This message was posted to a newsgroup, Please post replies and
questions
to the group so that others can learn as well.
"Sam" wrote in message
...
I thought I understood paragraph numbering, but W2007 is vexing me.
Here
is
what I want:
-numbered paragraphs that automatically number the next paragraph
-to restart the numbering several times in the document
-paragraphs to be first-line indented, not hanging
I knew how to do it in prior Word, but W2007 reverts to hanging
paragraphs
when I try to do Restart Numbering, and then won't restart the
numbering
anyway. It is driving me crazy. I cannot get it to restart numbering.
I
tried
applying List 2, I tried creating a new style, but none of it seems to
work.
What do I have to do?