Suzanne,
If I'm understanding what you are saying, there would be a double space
between each line. The lines are now arranged with the name on one line,
then the e-mail address on the next line (indented slightly), then
(immediately) on the next line another name, followed by (indented) e-mail
address on the next line. The way it WAS, had a double line/space after the
e-mail address before showing the next name. Hope I'm explaining this right.
It's easier to read the list if there could, once again, be that double
line/space.
Joy
"Suzanne S. Barnhill" wrote:
The easiest way is to Ctrl+A, Ctrl+0 (zero). This adds 12 pts Space Before
each item. If you'd rather have Space After, you have to visit the Format |
Paragraph dialog to do that. You do *not* want to use an empty paragraph or
line for this purpose.
--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.
"." wrote in message
...
Suzanne,
I tried what you said, and it worked! THANK YOU! I no longer have a
double line space between each name/e-mail address and the next, though;
they
are all together. Is there any way to restore the double line space using
the same technique?
Joy
"." wrote:
OK, you've given me a challenge for a learning experience! S I've
printed
this info and will be brave and try it later on (got a busy schedule
today).
Thanks!
"Suzanne S. Barnhill" wrote:
Well, the reason I didn't go into that is that it probably won't be
easy
unless you've by any chance got two paragraph breaks between entries.
If you
have, then you can use Find and Replace to look for paragraph breaks
(^p)
and replace with line breaks (^l). You then replace two line breaks
together
(^l^l) with a paragraph break, and you're home and dry.
But if you have the whole list as a solid chunk--that is, line 1 is a
name,
line 2 is an email address, line 3 is another name, line 4 another
email
address, and so on, you'll have to do this semi-manually. You can
insert a
line break manually by pressing Shift+Enter; if you select the
paragraph
mark first (display nonprinting characters so you can see them), it
will
replace it. But that would be very labor-intensive. Instead, use F&R
to
replace ^p with ^l, but instead of using Replace All, just alternate
Find
Next and Replace judiciously to replace only every other paragraph
break.
--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the
newsgroup so
all may benefit.
"." wrote in message
...
Thanks, Garfield and Suzanne. Suzanne, sorry to be dumb, but how
do I
change the break from a paragraph break to a line break?
"Suzanne S. Barnhill" wrote:
That's probably because you have a paragraph break at the end of
each
line.
If you change the break between the name and the email address to
a line
break, then Word will sort the paragraphs correctly.
--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the
newsgroup so
all may benefit.
"joymp" wrote in message
...
OK, I took another look and I see where the names are under the
long
line.
Now I have another problem. I see that it mixed in the e-mail
addresses
(which were indented) alphabetically. I was able to accomplish
this
in
WordPerfect and it only alphabetized the names, not the indented
e-mail
addresses; it left them under each respective name. I'd like to
have
the
list in both Word & WordPerfect so I can share it with those who
only
have
Word.
"garfield-n-odie" wrote:
Scroll down a ways to see the names. When you sort a list
containing
blank lines and non-blank lines, all of the blank lines will
end up
together at the beginning of the document (sort order =
nothing
before
something).
Joy wrote:
I answered this in the newsgroup. I tried that and still
got the
same
black
line with the names having disappeared. BTW, each name was
on a
separate
line with its e-mail address indented under it; then a line
space
before the
next name.
"garfield-n-odie" wrote:
The Sort command happens to be under the Table menu, but
your
names
don't have to be in a table. Each name should be on a
separate
line
though. Select the list of names, and click on Table |
Sort.
joy wrote:
IWhen I look in Help within MS Word (2003) it says How to
sort a
list
or
table, and then it only tells how to sort in a table. This
is
just
one long
list of names and I want to alphabetize the list. I don't
want
them
in a
table. If I try to put them in a table and sort from there
I get
a
long
black vertical line and the names disappear. Can anyone
help?
TIA.