Great question! In
mail merge, a
mapped field is a field that is linked to a specific column in your
data source. When you create a mail merge, you typically have a list of recipients with various pieces of information about each recipient (such as their name, address, and phone number). These pieces of information are stored in columns in your data source (such as an
Excel spreadsheet or a
database).
When you insert a
merge field in your
Word document, you're telling Word to pull information from a specific column in your data source and insert it into your document. By default, Word will try to match the name of the merge field to the name of a column in your data source. However, if the names don't match exactly, you can use the[list=1][*]"mapped field"[/b] option to manually link the merge field to the correct column.[*]Here's how to use the "mapped field" option:
- Open your Word document and go to the "Mailings" tab.
- Click on "Insert Merge Field" and select the field you want to insert.
- Check the box next to "Mapped field".
- In the "Mapped field" dialog box, select the column in your data source that corresponds to the merge field you just inserted.
- Click "OK" to close the dialog box.
That's it! Now your merge field is linked to the correct column in your data source, and Word will pull the correct information for each recipient when you run the mail merge.