[Terry Farrell]

The size of your documents is almost certainly due to the photographs. After
you have installed all the pictures you are using in the Newsletter, if you
right-click a picture and select Properties, one of the option is COMPRESS
ALL which reduces the size of the picture suitable for displaying on screen.
That should have a dramatic affect on the file size.

Terry Farrell

"MaryL" -OUT-THE-LITTER wrote in message
...
The newsletters are often approximately 4 MB in size. They generally run
about 9-10 pages in length. All of the newsletters involve column
settings (3 columns for the first page, 2 columns with a dividing line for
following pages, then page to 1 "column" for pages that involve several
photos and the page for birthdays). There is always some clipart, and the
last page (birthdays) has a decorative border around it. I use Times New
Roman for most of the newsletter, but I use different fonts for certain
parts. For example the person who sends in information for youth groups
likes to have me use Comic Sans MS (fairly large) for that portion. We
also include information for another small church, and I use different
font for entries from that church. There is a scanned picture (from an
original pen-and-ink drawing) of the church at the top of each newsletter,
and that contributes to the size. My concern with size is that some
people in the congregation probably still have dial-up while others have
cable broadband.

I haven't downloaded the PDF plug-in yet, but I plan to do that. However,
I also do not know how to embed fonts in Word. I have embedded fonts in
PowerPoint, but I haven't found the instructions yet on doing that in
Word.

Thanks,
MaryL


"Suzanne S. Barnhill" wrote in message
...
If you choose "Smallest File Size" for the PDF, some of the bells and
whistles (which probably aren't necessary in a newsletter, anyway) are
omitted, but if some fonts must be embedded, then file size will
inevitably
increase at least a little.

For example, I create a one-page newsletter each week. It has only Times
New Roman and Arial fonts and a couple of simple graphics. The Word 2003
doc is usually 58-62 KB; the PDF (Smallest File Size) is usually 40-48
KB, but I'm not embedding any fonts. OTOH, a Word 2007 .docx file would
probably be smaller than the PDF.

A 200-page book that I typeset (with a couple of photos) is a 10,437 KB
.doc file and a 7,264 KB PDF (Press Quality, with fonts embedded).

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

"Doug Robbins - Word MVP on news.microsoft.com"
wrote in message ...
Hi Terry,

That is not always the case. It depends upon the settings in the PDF
Printer Properties dialog.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP, originally posted via msnews.microsoft.com

"Terry Farrell" wrote in message
news Yes. That's because all information has to be embedded in a PDF file so
that it display identically on all computers (which is the point of
this
thread).

Terry

"Jason" wrote in message
...
Also, are PDF larger in size?
"JoAnn Paules" wrote in message
...
Others have told you to use .pdf files but they didn't tell you that
"fancy fonts" need to be embedded (if possible) if you want them to
show up on your recipients' computers.

--

JoAnn Paules
MVP Microsoft [Publisher]
Tech Editor for "Microsoft Publisher 2007 For Dummies"


"MaryL" -OUT-THE-LITTER wrote in message
...
As some of you know, I prepare our church newsletter and e-mail it
to
the church. It is then printed and sent out by U.S. Mail. We are
thinking of sending it to members of the congregation by e-mail to
save expense (postage and paper) and also trees. However, I use a
variety of clipart, photos, borders, text boxes, and fonts. That
sounds like "too much," but I don't include everything in every
newsletter, and many people have thanked me for the changes I have
made. The problem is that some items do not "hold" on a page when I
e-mail them to our secretary. In fact, one person sends messages to
me
in Calibri. It is always set with 1.15 spacing. I often change it
to
single-spacing to fit properly within certain areas of the
newsletter--but when our secretary receives, it sometimes reverts
back
to 1.15. That is easily set back to single-spacing, but I am
wondering if there is any way to save the newsletter in such a way
that it will be seen properly on a variety of computers if we use
e-mail for the congregation. In other words, I want to make sure
that
page breaks are viewed properly, photos remain in place, etc.
Obviously, we will not have any control over the types of settings
that various recipients use.

Any ideas?

Thanks,
MaryL