[Suzanne S. Barnhill]

Given the number of documents I receive of which the "author" is "Valued
Dell Customer" or the like, I'd say this is not at all unlikely!

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

"Graham Mayor" wrote in message
...
The username configured in Word has nothing to do with where you live, but
is configured in Tools Options User Information on your respective
PCs - any number of which could conceivably have the same settings.

--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org

.


detobias wrote:
How will that be? we are different in different states, etc.

"grammatim" wrote:

Ias it possible that exactly the same username appears in both your
computers??

On Jun 18, 1:27 pm, detobias
wrote:
Let's make sure we are talking the same method as I now have tried
two.
When I instructed the co authors and me to select by author in
options, track changes, my changes came out red on my machine and
the second co author concured with mine being red and hers being
blue. When I got hers back both mine and hers were red. Hovering
did nothing. We have not gotten the third person's yet, but this
does not seem to be working. I cannot imagine that this task isn't
a common and hopefully achievable one! All ideas accepted!



"grammatim" wrote:
If you hover over one of the changes in each color, the screentip
will show you the username and the date of the change. _Usually_,
your own changes appear in red on your computer, the second
person's in blue, and the third's in green -- IF you were the
first person to make a change in the document.

On Jun 18, 10:36 am, detobias
wrote:
Ok but then no way as the 'editor ' of the group to know whose
comments are whose by color?
Thanks !

"Suzanne S. Barnhill" wrote:
Well, yes and no. It doesn't make any difference what the others
do.. If you select "By Author," you will see your markup and
theirs in different colors. If they select "By Author," they
will also see different colors (but not necessarily the same
colors). If they choose a specific color, they will see all the
markup (by all the authors) in the same color.

The chief caveat is the unpredictability of "By Author." Just
because you see your markup as red on your computer, don't
expect the others to see the same thing. Most likely, they'll
see *their* markup in red and theirs in blue. But they could see
different colors entirely. So just don't refer to your markup as
being a specific color because it will just confuse them..

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

"detobias" wrote in message
...
Thank you!
Are you saying each author on their machine chooses 'by author'
in track changes which show as red/blue on the tab? And on
that way we three will continue to have 3 separate colors?

"Suzanne S. Barnhill" wrote:

If you select a specific color, then all markup will be that
color. Only if
you select By Author will you see different colors, and you
cannot choose which color is used for which author. They will
vary on different machines,
so don't assume that because your markup is red on your
machine it will be
red on anyone else's. And no one else will see different
colors unless they
also have By Author selected; what you see is based entirely
on the settings
on your own machine, not what settings were in effect when the
markup was created.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

"detobias" wrote in
message
...
I did another test, in Tools, Options, I selected red for my
deletions and
insertions. The second author did the same as green. When
she did it on
her
Mac it came out green with my red. When I got it via email
all was red.
We
haven't sent it to 3rd author yet. I need to figure this out
as we are beginniing a book and i am the main editor for us
3! Please help!

"grammatim" wrote:

When you get it back from Author3, are only the colors the
same, or has the author identification (Username) also been
leveled? If that's what happened, then probably Computer 3
is set to remove author infor from tracked changes (and
apparently it can't be recovered).

On Jun 11, 1:56 pm, detobias
wrote:
I am Word 2003 and my co authors are Mac (3 authors in
total). Track
changes
is not working. When I track, changes come out in red.
Second author
came
out in blue. When third author commented, all changes were
in green which
makes editing very hard.
What can we do to solve this at the BEGINNING of our
project?
I went into tools options and see you can set colors. Is
that what we
each
need to do (different colors). Is there anything about the
PC/Mac issue?
Thanks!--