A catalog (now called directory) merge is a type of merge intended for
producing lists. Set the document type to directory from the merge toolbar
and enter the fields pertinent to a single record. Everything you enter is
repeated for each record each immediately following the one before.
- see http://www.gmayor.com/mail_merge_lab...th_word_xp.htm for
information on merging generally

--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org




Mits wrote:
Thanks for the advice, but what is a "Catalogue / Directory merge"?
Is that from Word? I had problems merging data in Word from Outlook.
The problems I was having were because the contacts all have email
and fax numbers, I always got duplicate records - one with the email
and one with the fax number. I gave up working on that system and
used the mail merge feature right in Outlook.

"Graham Mayor" wrote:

Set this up as a catalog/directory merge and do not use the NEXT
field. Merge to a new document and add any supplementary information
you want to include to that document.

--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org




Mits wrote:
I have two questions.

I have created a mail merge from Outlook into Word and have setup
the fields properly. I can view one record set at a time. I can
scroll through them with the "Next Record" bottom but of course I
want to
view all the records together. (I am creating a Contact list
booklet). I have added the "Next Record" insert feature at the
bottom
of the fields so that Word knows to show the next record set, to get
multiple record sets to display at once I seem to have to copy the
inserted fields over and over and over until I reach the end of the
data set. Obviously this is a problem. How can I get Word to
recongnize that there is more data nad keep displaying it until it
reaches the end?

Part two:

With the data in columns I want Word to check to see if there is
enough room let at the bottom of the page to insert the entire
record set. If there is not enough room I want it to move to the
next
column. The reason for this is so that the complete address is all
together, rather than having the beginning at the bottom of one
column and the rest at the top of the next column.

Any advise will be greatly appreciated!

Thanks in advance.

Mits