Try this:

1. Open a blank Word document
2. Make sure your "Mail Merge" toolbar is showing. Choose View Toolbars,
and select "Mail Merge"
3. Choose Tools, Mail Merge, Get Data, and Open Data Source
4. You will see a button on the toolbar which looks like a spreadsheet and
a pencil. That is the "Edit Data Source" button. From here, you should be
able to add to your Data Source, or view the Source document

Hope this works!!

"LJ Rea" wrote:

I created my data source in Word 2003 when I try to add recipients the edit
button is unavailable. I don't want to do it in Access because the other
people in the office don't know how to use access? Can you tell me how to fix
this?