Sounds like you are probably trying to perform a "multiple items per
condition (=key field)" mailmerge which Word does not really have the
ability to do:

See the "Group Multiple items for a single condition" item on fellow MVP
Cindy Meister's website at

http://homepage.swissonline.ch/cindy...faq1.htm#DBPic


Or take a look at the following Knowledge Base Article

http://support.microsoft.com/default...b;en-us;211303


http://www.knowhow.com/Guides/Compou...poundMerge.htm


--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP

"GH" wrote in message
...
I have 2 Regions called Region 1 and Region 2. Reg 1 has 4 divisions; Div
1,
div 2 etc. Reg 2 has only 2 divisions. Can I create a mergeed document
that
creates the line "Your region 1 has the following divisions: ........(it
would then say 1 2 3 & 4)". For the reg ion 2 document it would only have
division 1 & 2.

I know this is confusing but the data I am trying to merge has many more
regions and divisions.

Thanks.