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Thumbs up Answer: Word mailmerge how to do multiple If statements

To use multiple IF statements in a mail merge document in Word 2000, you can use the following steps:
  1. Open your mail merge document and click on the "Mailings" tab in the ribbon.
  2. Click on "Rules" and select "If...Then...Else" from the drop-down menu.
  3. In the "If...Then...Else" dialog box, enter your first IF statement in the "Insert this field" box. For example, if you want to change code 3 to "Text A", you would enter the following:
    PHP Code:
    IF {MERGEFIELD Code} = "Text A" 
  4. Click on "Add" to add another IF statement. Enter your second IF statement in the "Insert this field" box. For example, if you want to change code 4 to "Text B", you would enter the following:
    PHP Code:
    IF {MERGEFIELD Code} = "Text B" 
  5. Repeat step 4 for each additional IF statement you want to add.
  6. Click on "OK" to close the "If...Then...Else" dialog box.

To use the nested IF statement, you can use the following steps:
  1. Open your mail merge document and click on the "Mailings" tab in the ribbon.
  2. Click on "Rules" and select "If...Then...Else" from the drop-down menu.
  3. In the "If...Then...Else" dialog box, enter your first IF statement in the "Insert this field" box. For example, if you want to change code 3 to "Text A", you would enter the following:
    PHP Code:
    IF {MERGEFIELD Code} = "Text A" 
  4. Click on "Add" to add another IF statement. Enter your second IF statement in the "Insert this field" box. For example, if you want to change code 4 to "Text B", you would enter the following:
    PHP Code:
    IF {MERGEFIELD Code} = "Text B" 
  5. In the "Insert this field" box for the "Else" statement, enter another IF statement. For example, if you want to change code 5 to "Text C", you would enter the following:
    PHP Code:
    IF {MERGEFIELD Code} = "Text C" 
  6. Repeat step 5 for each additional nested IF statement you want to add.
  7. Click on "OK" to close the "If...Then...Else" dialog box.

Word will accept up to seven nested IF statements. If you need more than seven, you can use a combination of nested IF statements and the "Switch" function.
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