Have you tried just formatting the paragraphs so that they have space after
them. IMHO, using two paragraph returns to get space between paragraphs is
not acceptable and people who do it that way should go back way before 2000,
to the days of the typewriter.
As for the security issue that you mention, try the Express Click Yes
utility that is referred to in the article "Mail Merge to E-mail with
Attachments" at:
http://word.mvps.org/FAQs/MailMerge/...ttachments.htm
--
Hope this helps.
Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.
Doug Robbins - Word MVP
"melisa" wrote in message
...
2 versions of the message is an impossibility, since we do not know who
receives in plain text and who receives html. It needs to be one format
that
is "readable" to all. Do you know if this is an OFFICE problem, or
something
relative to any/all mailmerge-email programs? Certainly, beautiful were
the
days when we could simply choose to mail merge in plain text without being
blocked by security measures we had no control of. I almost (almost) want
to
go back to Office 2000...
thanks for any comments/other suggestions...
"Peter Jamieson" wrote:
I don't think there are any simple facilities within Word that will help
you
with this. If I were doing it, I'd probably just maintain two versions of
the mail merge main document, one for plain text, and one for HTML.
The only other approach I'd even consider is doing a version for HTML
where
I used { IF } fields to include/exclude material that I wanted in HTML
but
not the text version, using the value of a bookmark to decide what to
include/exclude. Just some untested thoughts:
e.g. you might have something like the following, where PM means
"paragraph mark"
{ SET htmlversion "Y" }
sample paragraph of text followed by a paragraph mark.PM
{ IF "{ REF htmlversion \*upper }" = "N" "PMPM" "" }
and so on...
When doing the HTML version, you use { SET htmlversion "Y" }
When doing the plaintext version, you use { SET htmlversion "N" }
Or you use an ASK field to do the same.
Peter Jamieson
"melisa" wrote in message
...
We need to be able to create html mail merges from Word to Outlook 2002
so
that recipients who read only plain text email do not visualize extra
Hard
Returns (blank lines) not included in the html text.
For ex, currently what happens is: a single spaced paragraph followed
by a
Hard Return and followed with an additional Hard Return (blank line
between
paragraphs) shows up on the receiving end with 3 blank lines between
paragraphs instead of 1.
Ideas on how we can resolve? Email must be "readable"/"attractive" for
both
html and plain text recipients. ...help... this "simple" problem is
killing
us.