Suzanne, All,

I have similar issues. What my problem is, I have documents that are older.
They have been updated several times by different people. They are
controlled company documents with sensitive information in them. I am now
reviewing these documents and finding all the mark ups. I have tried your
suggestions to accept or reject them, however, I don't have the ability to do
that. Word doesn't have the accept or reject buttons highlighted to allow me
to actually accept them or reject them. Is it because they are old and had
been saved into the document with being accepted or rejected first?

How can a user, new to the document, open the doc, highlight all the mark
ups and make a decision on them? Or, if the document is old and wasn't saved
properly, are the mark ups there forever?

What has to happen is, the documents need to exist with no mark ups at all
in them. They need to be clean and professional.

Thanks,


Dave

"Suzanne S. Barnhill" wrote:

To add to what Jay has said, you need to be aware that, regardless of your
settings, if you send a document containing markup, that markup *will* be
displayed if the recipient has "Make hidden markup..." enabled. As Jay
pointed out, the only way to ensure that markup will not be seen is to
remove it.

That said, however, if you have "Make hidden markup visible..." disabled,
then I would regard it as a bug if Word opens a document containing tracked
changes in a view showing markup.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"Mark" wrote in message
...
I too believe I am having a similar issue. I would like to save a file
with
the track changes still within the document, but not visible to others
that I
send the file too. I have turned off the "Make hidden markup visible when
opening or saving" in the options/security box. I then turned off all of
the
boxes in the "Show" dropdown. I saved the file. I then reopen it and all
of
the boxes in the "Show drop down are back on and the comments and changes
are
visible again. Is this normal or should this process actually make the
changes invisible within the document? I understand that I can save a
file
after I accept all changes, but I prefer that I did not have to duplicate
the
document. If this process is supposed to work, is there a problem with
the
program? Thank you for any response to this issue.

"Suzanne S. Barnhill" wrote:

Since I could never understand what the problem was and since Brian
never
sent me a sample document, there was no further development. But I don't
see
how you can tell that you're having "the same problem," since I never
could
understand what the problem was!

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the
newsgroup so
all may benefit.

"Juanita" wrote in message
...
Did this problem ever get solved? I'm having the same problem.
Juanita Londenberg

"Brian" wrote:

If you can e-mail me I can get you a copy of the document. I dont
want
to
put my e-mail address out in the open like this.

"Suzanne S. Barnhill" wrote:

Which suggestion? Have you disabled the "Make hidden markup
visible"
check
box? What exactly do you mean by "it will show me what the
document
used to
be"? In other words, are you actually seeing markup, or are you
seeing
a
previous version? I'm wondering if the document was saved using
versions or
if perhaps the markup was created manually (not using Track
Changes)
or if
there could be some other explanation. If we can't get to the
bottom
of
this, perhaps I can look at a sample document and see what is
going
on.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the
newsgroup so
all may benefit.

"Brian" wrote in message
news I am sorry I didnt mean to come off like an a$$ hole.

I can assure you that I have done the suggestion and the problem
has
not
been fixed. Everytime I open a document it will show me what the
document
used to be.

As far as just making new ones. I know that sounds like the
logical
choice
and I do do that now but these letter that I deal with are all
from
Years
before my time so I had no control over them being created or
re-used.

"Suzanne S. Barnhill" wrote:

I think you're still missing the point. If the document had
been
modified in
the past without Track Changes turned on, these changes would
not
be
displayed. But you can still remove the markup by selecting
Accept
All
Changes in Document on the menu you get when you click beside
Accept
Change
on the Reviewing toolbar. The only way to be sure of not
seeing
markup
is to
remove it by accepting the changes.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to
the
newsgroup so
all may benefit.

"Brian" wrote in message
...
That might work "if I WANT word to track my changes" You are
sugusting
a
fix
that is not addressing the problem.

I want to be able to open a document that had been modified
in
the
past
and
NOT, I repeat NOT see the changes.

It is something to do with Microsoft Word not the document
because if
I
open
the document turn off markup close the document (With a
save)
and try
to
re-open the document IT SILL SHOWS THE MARKUP.(I am not
trying
to yell
just
show emphasis)

Has anyone (who is offering sujestions) tried opening an old
document,
that
has been re worded a few times, to see what I am talking
about?

"Suzanne S. Barnhill" wrote:

You can open the document without showing markup in two
ways:

1. Clear the check box for "Make hidden markup visible
when
opening
or
saving" on the Security tab of Tools | Options (the
dangerous
way).

2. Remove the markup by accepting all changes (the better
way).

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups
to
the
newsgroup so
all may benefit.

"Brian" wrote in message
...
So what you are saying is there is no way to open a
document
and
NOT
SHOW
MARKUP?

This question has been posted on here about 5 times and
every time
the
question is not answered. I do not really care if past
versions
had
it on
or
not I just want to open a document and see the document
not
all
past
versions. The reason this is so aggravating is in my
job we
reuse
old
word
doc's for YEARS we have some (while showing markup)
going
back to
96.
I
do
not like having the inconvenience of having to hit view
and
unclick
Markup.

Can you set up a MACRO to do it since no one else can
figure
how
to
turn a
default setting off?


"Margaret Aldis" wrote:

You are confusing several different issues here.

'Protecting for tracked changes' is a setting that
locks
the
document so
that changes are tracked and the user can't turn it
off
from the
toolbar. It
isn't the same as just having tracked changes set 'on'
(so
any
changes
are
marked), nor is it the same as having changes
(insertions
and
deletions)
showing up in the document.

Word 2003 will by default open documents in the 'Final
showing
mark-up'
view
if there are tracked changes in the document (whether
or
not
tracking is
currently on, whether or not document is protected for
tracking). If
documents created in earlier versions of Word open
like