As you have been advised, using Insert Page Number directly in the footer is
more satisfactory in many ways, one of which is being able to more easily
change the page number format between sections. To format the page number
(including adding the chapter number), click on the Format Page Number
button on the Header and Footer toolbar. For your list of references, use a
different heading style; it can look just like Heading 1 but should not be
based on it. Then, in that section, omit the chapter number from your page
number. You can add R- to the page number manually if you like, but note
that it will not be picked up by the TOC.
Something you might try if you want to include the chapter number and have
it picked up by the TOC: use a different heading style, but instead of
omitting numbering, use ABC numbering as before, but set it to start at R.
Omit any punctuation from the numbering and set "Follow number with" to
"Nothing." Then click on Font... and format the paragraph number as Hidden.
--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site:
http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.
"tinaa" wrote in message
...
I'm having some issues with page number I'm hoping someone can help me
with.
Using the insert page number, I've put page numbers at the button, centre
of
the page including chapter numbers based on heading1, which is numbered A,
B, C... so I get page numbers that look like "A-12" or "C-47". The page
setup has footer margin set to 0.5". At first the page numbers were not
quite centred on the page. After some experimenting I found that the page
number style had inherited the Normal style's attributes of a first line
indent of 0.5" and double spacing so that the frame that holds the page
number in the footer has an extra 0.5" of blank space to the left of the
page number and an extra line's height of blank space below it. Changing
the
text's paragraph formatting to single space, no first line indent causes
the
frame to collapse to the correct size just large enough to hold the text
and
properly centred.
However, when I printed to the file to an PDF and measured the distance
from
the page number to the bottom of the page, it was 0.7" rather than 0.5".
This is problematic since the final PDF file will incorporate pages
created
in different applications, and I don't want the page numbers jumping
around
as you flip through the pages. So I need to be able to control exactly
where
the page number will be.
What's really strange, though, is I have another document that has the
exact
same margin settings and also a bottom, centred page number. I've checked
in
the case of that document the frame size matches the text size for the
page
number. However, when it prints the page numbers are 0.5" from the bottom
of
the page. Well, around 0.52", actually, but I'm guessing the bottom of the
text is 0.5", whereas the baseline is slightly higher.
If I put the 2 documents at the same zoom level side by side for
comparison,
I can see that the one I'm having problems with really does place the page
number higher. Also, when I view the footers, I can see that the footer
frame (the dashed line) is taller for the document with the improper
positioning. Changing the footer margin does change the size of the footer
frame and the position of the page number, but unlike the first document,
the position doesn't match the number entered for the footer margin.
I just don't understand what's going on here...
I've read some suggestions that you just shouldn't use the insert page
number option and instead just use a page number field in the footer
directly. However, I couldn't find the include chapter number option when
inserting a page field. How is this done?
Also, the last part of the document is a list of references. I've used the
header1 style for the title but removed the chapter number. The page
numbers
inherited the chapter number (letter) from the previous section. How can I
advance it so it goes to the next letter, or even better, to an arbitrary
letter (like "R-")? I'm also undecided if the number should continue
between
chapter letters (i.e. A-24, B-25) which is what it's doing or reset at the
start of each chapter (i.e. A-24, B-1). If I wanted to do the latter, what
would I have to do? Note that I need the displayed page number to match
what's in the table of contents and table of figures...
Thanks for your help!