Hi Peter

Again, thank you so very much for the explanation and also for your quick
response (there is a deadline with this merge for Friday). Also, thank you
for telling me about the Google groups.

As mentioned, my knowledge with mail merges, fields, etc. is very, very basic
so here's hoping!

Regards
Sandra


Sandra wrote:
I currently have a database holding details of 400+ members.

Each member is to receive a letter containing standard text. Depending on
circumstances each member will need variable paragraph(s) inserting in the
same place within the document (somewhere in the middle of the standard text).

There are approximately 20 different paragraphs and one member might need two
of the standard paragraphs inserting whilst another might need nine of the
standard paragraphs inserting, etc.

I can't think of any way to link the individual paragraphs to each member's
record in the database to enable me to merge. Is this possible?

At the moment the paragraphs are just one long document.

The only way I can think of is to save each individual paragraph as an
autotext entry and then insert the required paragraph into the individual
letters, although this would mean re-typing all the names, address,
salutation again.

Peter Jamieson kindly explained IF fields. However, when I looked at the
paragraphs to be inserted many contained subheadings, parts of the text were
in colour, bullets, etc. Peter then suggested I search newsgroups for
examples of INCLUDETEXT, AUTOTEXT, etc. Can anyone please help with this
procedure?

Regards
Sandra

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