Table Titles -- How to repeat with "(continued)"?
"Typeaux" wrote:
Having a table heading repeat across multiple pages is fine, but tables often
have titles as well. Is there a way to tie a title to a particular table
(especially useful when there are multiple tables with the same heading rows
that apply to different parts of a product, for example) so that the title
repeats above the continued title? Also, is there a way to make the continued
title inform the reader that the table is continued?
For example, if I want the title to read:
Table 2.1 Temperature Characteristics, RF Section
... and I want that title to repeat across pages, with subsequent pages
showing:
Table 2.1 Temperature Characteristics, RF Section (continued)
... is that possible in Word? Adobe FrameMaker handles this easily. I can
find no provision for this in Word. If this feature is lacking, it is a
significant problem both for a technical writer and for the end user. This
feature has been standard in technical documentation forever. If Word can do
it, why is it hidden so well? Also, if Word has this capability, why isn't
it covered in online help?
There is a "simple" (Depending on how familiar you are with Word...)
subfertuge you can use...
Include the title in the table as the first row. (Set the top, left and
right borders of this first row to "None" and merge all the cells.)
Add the word "Continued" at the end of the title.
Make the first two row "Repeat".
Place a borderless white rectangle over the word "Continued" in the first
row of the table. Make sure it is anchored to the paragraph immediately above
the table, and not he the title paragraph itself, or it will be part of the
repeat row (and hide "Continued" on all pages"). If you do not have a
paragraph immediately above the table, add a hidden one or a one-point one.
ALso, make this paragraph "Keep with next."
Done!
To repeat this with other tables in the same document, just copy/paste this
first row (and the preceding paragraph) or create an AutoText entry.
If this title is to be used in a TOC, then you will not want this
"Continued" in the TOC. For this, type "Continued" in a separate paragraph
uner the title and set the ΒΆ at the end of the title to hidden. (Or use a
style separator.)
|