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Originally Posted by notlikingwordatall
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Can't get Word to insert page numbers. I can only get '1' on the first page I attempt to number.
Can't get Word to insert page numbers without moving everything else. I click outside the footer, closing the edit footer window, and all my text stays where it moved when I first opened the footer.
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Do I have to manually insert page numbers on every single page in the 257-page manuscript I'm working on?
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The "Insert Page Number" dialog is OK for adding page numbers in very simple documents, but is certainly NOT the best way to number large documents.
Instead, add the "page" field code to a header or footer. This gives you better control over where the page number will be positioned on different types of pages: for example, book layouts often set numbers left on verso pages; right on recto pages; and centered as a footer on chapter start pages. The format of the header/footer controls the position; the Layout options in Page Setup manage the type of header/footer used.
To create the page field code, type Ctrl-F9 to have Word display the field code braces ({ }) and then type the word "page" within it (no quotes). Press F9 to resolve the code to its value. (You can also use the clunkier Insert | Quick Parts | Field and choose Page from the list.) You can include the field code anywhere you want, including within the main text area.
Page numbering is section-dependent, and what number is used for the page field code will depend on the settings in the Page Number Format dialog (Insert | Page Number pulldown). To have numbering sequence through the sections of a document, use "Continue from previous section". If you want to start numbering at a specific value, enter it in the "Start at" box.
The number format is inherited from the previous section when you start a new one, so be sure to adjust the settings as needed. For example, a typical book uses Roman numerals (i, ii, iii...) for the front-end material, then switches to Arabic numerals (1, 2, 3...) for the main body. For the first section, specify the number format as "i, ii, iii...". Subsequent sections within the front-end content (preface, table of contents, acknowledgements, etc.) will number sequentially from i. For the starting section of your main body, change the number format to "1, 2, 3, ..." and set the "Start at" value to 1. Then, for the next section, be sure to change the page numbering to "Continue from previous section" or it will inherit the "start at 1" setting. All subsequent sections will inherit the "continue" setting so will number as you would want.
I can understand your frustration because the interface tends to favour the "easy" way to place page numbers -- and Word's Help is terrible for explaining how to make use of the quite comprehensive tools available to prepare complex documents. Persevere though: Word is very capable of preparing very complex documents with quite demanding structural requirements.