The following macro may help. It works in a similar way to Doug's macros
(i.e. the ones he pointed you to) but is not designed to deal with the
complexities of multiple attachments and so on. It will only work if there
is one e-mail for each record in the data source. Also, I haven't tested
this specific version of the macro.
Peter Jamieson
Sub EmailOneDocPerSourceRecWithBody()
Dim bOutlookStarted As Boolean
Dim bTerminateMerge As Boolean
Dim intCurrentRecord As Integer
Dim intSourceRecord As Integer
Dim objMailItem As Outlook.MailItem
Dim objMerge As Word.MailMerge
Dim objOutlook As Outlook.Application
Dim rngEndOfDoc As Word.Range
Dim strCurrentRecordFieldText As String
Dim strMailSubject As String
Dim strMailTo As String
Dim strMailBody As String
Dim strOutputDocumentName As String
bOutlookStarted = False
bTerminateMerge = False
' Set up a reference to the
' Activedocument, partly because
' the ActiveDocument changes as you
' merge each record
Set objMailMergeMainDocument = ActiveDocument
Set objMerge = objMailMergeMainDocument.MailMerge
' Start Outlook as necessary
On Error Resume Next
Set objOutlook = GetObject(, "Outlook.Application")
If Err 0 Then
Set objOutlook = CreateObject("Outlook.Application")
bOutlookStarted = True
End If
With objMerge
' If no data source has been defined,
' do it here using OpenDataSource.
' But if it is already defined in the
' document, you should not need to
' define it here.
' .OpenDataSource _
' Name:="whatever"
intSourceRecord = 1
Do Until bTerminateMerge
.DataSource.ActiveRecord = intSourceRecord
' if we have gone past the end
' (and possibly, if there are no records)
' then the Activerecord will not be what
' we have just tried to set it to
If .DataSource.ActiveRecord intSourceRecord Then
bTerminateMerge = True
' the record exists
Else
' while we are looking at the
' correct activerecord,
' create the mail subject, body and "to"
' Just some sample code here - replace it with
' whatever you need
' NB, when specifying field names e.g. in DataFields("x")
' the names are case sensitive, so spell them correctly
strMailSubject = _
"Results for " & _
objMerge.DataSource.DataFields("k") & _
" " & objMerge.DataSource.DataFields("t")
strMailBody = _
"Dear " & objMerge.DataSource.DataFields("k") & _
vbCrLf & _
"Please find attached a Word document containing" & vbCrLf & _
"your results for..." & vbCrLf & _
vbCrLf & _
"Yours" & vbCrLf & _
"Your name"
strMailTo = objMerge.DataSource.DataFields("e")
' create the document path name
' In this case it can be te same for every recipient,
' but if you want to retain copies of the
' document, you can use info. in the data source
' this is an example - insert your
' own pathname here
strOutputDocumentName = "c:\a\results.doc"
.DataSource.FirstRecord = intSourceRecord
.DataSource.LastRecord = intSourceRecord
.Destination = wdSendToNewDocument
.Execute
' The Activedocument is always the
' output document
' Add any parameters you need to these calls
ActiveDocument.SaveAs strOutputDocumentName
ActiveDocument.Close
' Now create a mail item
If .DataSource.DataFields("e") "" Then
Set objMailItem = objOutlook.CreateItem(olMailItem)
objMailItem.Display
With objMailItem
.Attachments.Add strOutputDocumentName, olByValue, 1
.Subject = strMailSubject
.Body = strMailBody
.To = strMailTo
.Importance = olImportanceHigh
'.Save
.Send
End With
Set objMailItem = Nothing
End If
intSourceRecord = intCurrentRecord + 1
End If
Loop
End With
' Close Outlook if appropriate
If bOutlookStarted Then
objOutlook.Quit
End If
Set objOutlook = Nothing
Set objMerge = Nothing
End Sub
"pg" wrote in message
...
Useful -- but complicated ! ;-)
Are there any of the below that could help me do this automatically? Even
if
for a fee?:
1) add in?
2) 3rd party freeware/shareware
Thanks
pg
"Doug Robbins - Word MVP" wrote:
You would need to use a macro that accesses the Outlook Object Model to
do
that.
You will find a lot of what you need in the article "Mail Merge to E-mail
with Attachments" at:
http://word.mvps.org/FAQs/MailMerge/...ttachments.htm
--
Hope this helps.
Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.
Doug Robbins - Word MVP
"pg" wrote in message
...
Performing a mail merge in MS Word 2003 ...when the email messages get
sent
out from Outlook I want the Importance button set to high (the red
exclamation mark). There seems to be no option to set this for the
purpose
of
an email merge.
Anyone?
peter