In 2007, 2003, and 2002, use the style separator. Create a style that looks
like your caption style but named, say, caption clone. Type the caption
and the continuation notice on separate lines and apply the appropriate
styles. Put the cursor anywhere in the caption (first of the two paragraphs),
then click the style separator. ---You'll have to add it to your toolbar in
W2002-3 from the all commands list or to the QAT in W2007 from the commands
not in ribbon list. The table TOC should only pick up the caption style (or
whatever style name you have asked it to look for).
In Word versions before 2002, you can do the same thing by applying the font
style hidden to the paragraph mark at the end of the caption.
W2007 has a new feature, linked (paragraph and character) styles, that allows
you to put two styles in the same paragraph. A linked style, whether used as
a paragraph style or a character style, can be picked up by a TOC. It works
OK in my few tests, but I haven't tried it in a production document.
*********
I worked many years at an federal agency whose multipage table titles also
had to add "Continued." on all but the first and last page. The last page
had to add "Concluded." instead. I guess that, with Word (which they
weren't using when I left), they have to add a second text box.
PamC
Joe Presson wrote:
I was experimenting with that as your reply arrived. I hadn't understood
before how to link the textbox to the text above the table yet. But there is
still a sticky issue - the Table of Contents (in this case, the list of
tables with their titles) assumes the table title is "title (cont)". I can
hide the "cont" in the first occurrence of the title in the body of the
document, but I don't know how to make Word ignore it in the list of table
titles. I tried to make the last portion of the table title be "normal"
style/format (the first part is "Table" style/format, which generates the
auto link to the table of contents); but Word doesn't seem to allow a
different format for a portion of the title. Appreciate your help!
Joe
You can do as follows:
1. In the first table row, type (cont.) as you want it to appear on the
[quoted text clipped - 22 lines]
is a US Government requirement for documents, WORD should support it somehow.
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