To add to what Bob has said, in answer to #1, section breaks should be used
only when they are absolutely required in order to have different
formatting: different margins, different page size or orientation, different
header/footer, etc. They should not be used in place of a page break.
Page breaks should be used only when you want the text following *always* to
begin a new page regardless of what is on the previous page. For example, if
you want Heading 1 always to start a new page, then include "Page break
before" in the formatting for that style. Otherwise, use manual page breaks
very sparingly.
To control the flow of text, apply "Keep with next" and "Keep lines
together" judiciously. Although even a combination of these properties isn't
quite an exact substitute for WordPerfect's Block Protect or the ability to
specify how many lines must be left on a page, they're as close as you can
get in Word.
One property we've repeatedly asked for is a "Keep with previous" property
that could be applied to, say, the complimentary close of a letter or
signature block of a contract. It's easy enough to apply "Keep with next" so
that the closing doesn't get separated from the signature, but in order to
make sure that the entire signature block doesn't get stranded on a page by
itself, it's necessary to mark the paragraph BEFORE the closing as KWN, and
that can be chancy when the content of the letter or contract is still under
revision.
--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site:
http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.
"CyberTaz" typegeneraltaz1ATcomcastdotnet wrote in message
...
See interjections below:
"cayce" wrote in message
...
I have read the article on the Word FAQ titled "Why does the appearance
(or
layout) of my document chnage when I open it on a different machine."
I have a 4 follow up questions:
1. The article speaks about not using page breaks as they exacerbate the
problem. What about section breaks?
The article refers (or should) to *Hard* page breaks created by holding
Control while pressing Enter. It is considered by most to be better in
many
respects to use a Next Page Section Break where necessary. Or - better -
use
Page Break Before as a part of the paragraph's formatting - preferably as
a
part of a formatting Style.
2. Does using Word's print preview give a valid and true view of the
document's page layout for the printer selected?
What you see in Print Preview is generated by driver for the currently
selected printer, so it should be as close as your display is able to
produce.
3. Does having the printer's driver loaded onto a user's PC
automatically
make that an available printer to the user when they select print
preview?
As long as the driver is correctly installed it can be selected regardless
of whether the printer is physically available... which is the answer to
what I _think_ you are actually asking 
4. Can the driver be loaded on the user's PC without giving them actual
access to that printer?
This kinda ties in with #3 - the user can't access the printer if they
don't
have a connection to it - It sounds like the printer is definitely not
connected locally (directly to the user's computer) so access would/should
be controlled through your network admin. IOW, just installing the driver
doesn't automatically let the user effectively send jobs to the printer.
If
he tries the jobs will simply get queued up in the local system until
cancelled.
Here's why I ask.
We have restricted access to a color copier/printer. The support staff,
who
get involved in doing the actual hard copy printing of proposals, have
access
to the color copier/printer. However, the people who actually produce
the
proposals do NOT have access. This cannot change.
I am HOPING that by just having our IT people load the color
copier/printer's driver onto all the involved user's PCs, they'll be
able
to
choose it from Word's print preview feature; and, that Word as a result
will
present to them the real, finished page layout of the document.
My goal it to alleviate print production headaches when you are in the
11th
hour trying to get a proposal out the door and find out page breaks or
other
page layout items have shifted.
Advice and suggestions are welcomed.
--
HTH |:)
Bob Jones
[MVP] Office:Mac