[Lynda[_2_]]

Thanks for your help with this. Your solution does not work in my case
because the csv file has so many fields that the headers disappear in the
recipient list so it is not possible to see the dropdown and hence restrict
the list based on the value in that field.

I cannot load the csv into Excel or Access either because there are too many
fields.

Lynda



"Peter Jamieson" wrote in message
...
Longer term it will probably be better to set up one letter (i.e.
Mailmerge main document) for each term, and use the Mailmerge Recipients
dialog (depends on the version of Word) to select the applicable records.
Within that dialog, select the little drop-down at the top of the TermYear
field and select what you need (what does the field actually contain? Does
it contain a year and a term, or just a term?). You may need to select the
Advanced... option there which leads to another dialog box where you can
set up the criteria.

Once you have made the selection, save the mail merge main document, close
it, and re-open it to ensure that your selections have not been lost or
altered (Word does not have a particularly good track record in this
area). Then test the merge (e.g. by merging to a new document).

Peter Jamieson
"Lynda" wrote in message
...
Hi:

I hope you can help me with this one. I have a dataset of records (.csv
file) and I want to have certain letters created in mail merge based on
the value in the TermYear field of each of these records. In other
words, if TermYear is Spring, merge to Spring letter, otherwise merge to
Fall letter. Currently, I have created a letter that just has an
IF/THEN?Else statement that grabs the correct letter and merges to it. I
find this somewhat awkward though and wondered if there is a better way
to accomplish this. Any suggestions would be greatly appreciated.

Lynda