"Shauna Kelly" wrote in
message

Hi Jeff

The fundamental issue here is that Document Map guesses and displays
what it thinks is probably, more-or-less, kind of, a map of the
document. If Word finds a paragraph that smells like a heading,
Document Map will change the outline level of the paragraph and
therefore display it in the Document Map. A short paragraph, in bold,
in a larger font than normal will almost always end up being
displayed in Document Map, because Word guesses that it might be a
heading.

As a precaution (though not a solution) do Tools Autocorrect
Options. On the Autoformat as you Type dialog, un-tick "Define styles
based on your formatting".

For more information see

What is the difference between the Normal and Body Text styles?
http://www.word.mvps.org/FAQs/Format...BodyStyles.htm

and

How the Document Map works in Microsoft Word
http://www.shaunakelly.com/word/documentmap/index.html

Hope this helps.

Shauna Kelly. Microsoft MVP.
http://www.shaunakelly.com/word



Very helpful, but I have some followup questions.

1. I've finally found how to get Document Map style to show on the list so
that I can modify it, but how do I get the Document Map to number the
headings as shown in http://www.shaunakelly.com/word/documentmap/index.html
? When I try to modify the Document Map style to show numbers, it applies
the style and numbering to the the actual text instead of just the Document
Map list.

Thanks foir the info on Normal/Body text. Now I understand the
difference. Confusion could have been averted if Word had called
"Normal" by some other clearer name such as "Base underlying style" or
similar. I've changed what was styled as "Normal" to "Body text" style in
the document I am now working on, but is there a way to do this rapidly in
other documents where Normal style is mixed in with Headings, captions,
footnotes, etc?

Thank you.

--

Jeff Stevens
Email address deliberately false to avoid spam