Do follow up on Shauna Kelly's article or all your work will become a mess.
--
Charles Kenyon
Word New User FAQ & Web Directory:
http://addbalance.com/word
Intermediate User's Guide to Microsoft Word (supplemented version of
Microsoft's Legal Users' Guide)
http://addbalance.com/usersguide
See also the MVP FAQ:
http://word.mvps.org/FAQs/ which is awesome!
--------- --------- --------- --------- --------- ---------
This message is posted to a newsgroup. Please post replies
and questions to the newsgroup so that others can learn
from my ignorance and your wisdom.
"Jon Monteleone" wrote in message
...
Hi Charles and Daiya,
Thanks for for the ideas guys. I managed to solve the strangeness with
all
headigns printing the same numbering. I messed with the normal.dot file
and
added Heading 1, Heading 2, etc. I thought it might save some time, but
what it does is overwrite the document styles. So, the numbering I copied
into normal.dot for the Heading styles started with 5!
I have done some digging around and experienced the Master document mess
and
agree that it is a dangerous way to go. I like the idea of putting
everything into a single file, but we are talking 390 pages with with
about
50 pages of detailed 3D surfaces in color. Every time I try and combine
it
into a single big document, Word crashes on me. I just got a more grunty
computer from a friend, so I will try this approach again.
Thanks again for all the info and links.
Cheers -Jon
---
"Daiya Mitchell" wrote in message
.. .
Hi Jon,
Well, the general advice is to not use Master Documents (more below), but
just to combine into one file. On top of that, you did something funky
with
the Heading 1 style, which you probably need to undo. The point of using
styles is that they are consistent throughout a document. Whether your
document is split into 8 files or not, the styles should all be
consistent,
as it is metaphorically a single document. (you may have temporarily
changed the numbering while dealing with individual files to help you
keep
straight where you are, but when it comes time to collate the doc, change
it
back)
I think if you had set up your document and numbering differently, then
this
would all go away. E.g., doc all in one file, use Heading 1 for the
numbered chapter title, Heading 2 etc for subsections, then all the
subsections should pick up the chapter number from Heading 1, use it
throughout, and pick up the new number and restart numbering at the next
Heading 1. See here for setting this up:
http://www.shaunakelly.com/word/numb...Numbering.html
Try experimenting with this approach in a copy of your doc.
This will probably raise new questions, but it'll be a lot easier for
people
to give advice on answering them. It doesn't make your question #2 go
away,
but I think this link solves that within the context of the approach that
I
laid out:
http://sbarnhill.mvps.org/WordFAQs/T...mberedHeadings
Re Master Documents:
Word Heretic might come along and help you out, but most of the people
posting here donąt know much about master documents, because:
Why Master Documents corrupt:
http://www.mvps.org/word/FAQs/Genera...ocsCorrupt.htm
How to recover a Master Document:
http://www.mvps.org/word/FAQs/Genera...MasterDocs.htm
Steve Hudson [Word Heretic] on how to make Master Documents work safely:
http://www.techwr-l.com/techwhirl/ma...dhomepage.html
You might also check these links for potential workarounds:
Creating a Table of Contents Spanning Multiple Documents
http://pubs.logicalexpressions.com/P...cle.asp?ID=148
See the łNumber Pages Across Files˛ section at this link:
http://homepage.swissonline.ch/cindy...r/MiscFram.htm
IncludeText Fields can partially substitute for the Master Document
feature http://word.mvps.org/FAQs/TblsFldsFm...textfields.htm
Word experts generally advise combining long documents into one file, if
possible, and you will find more information on controlling those big
files
he
http://daiya.mvps.org/bookword.htm
On 3/6/06 3:26 PM, "Jon Monteleone" wrote:
Greetings
I have a long document spread across 8 separate files. I know how to
create
a master document, but when I put all the files into the master, the
section
headings all have the same numbering. That is, instead of 1.1 I get
5.1.
For file 2, I get 5.1 instead of 2.1. Etc. I think this occurs because
in
each individual file I changed the Heading 1 style to the corresponding
chapter (each chapter is a file) number. So, file 2 gives the correct
headings, i.e. 2.1, 2.1.1 etc, while chapter 2 in the master document
gives
5.1, 5.1.1 etc.
#1--Is there a way to get the same style, e.g. Heading 1, to load into
the
master document maintaining the style from the individual file?
#2-- I use the Chapter Label style for my chapter #. I use the Chapter
title
style for the title of the chapter. How do I get these 2 styles to
print on
the same line when I generate my TOC?
#3--Is it possible to base the first section number, e.g. 2.x, on the
chapter
label number?
Any help would rock!
--
Daiya Mitchell, MVP Mac/Word
Word FAQ: http://www.word.mvps.org/
MacWord Tips: http://word.mvps.org/Mac/WordMacHome.html
What's an MVP? A volunteer! Read the FAQ:
http://mvp.support.microsoft.com/