Hi, Rich.
Well, I finally got this to work. I'm so grateful for your help. Thank you!
Everything is working as expected - there's just a little glitch with spacing
between the field name and contents when the phone number is there but I can
work with that by using extra spaces in the code and get it pretty close to
the appearance I want. Howeve, if you know of any other magic that might
correct this, I'd be happy to hear about it. Otherwise, it's great.
Thanks again!
Christine
"Rich/rerat" wrote:
Christine,
Sorry I gave you the wrong information.
In the word document, Set up the merge for a directory, use Access as you
database.
Insert the fields for:
Name
Home
Cell
Work
Now Right click each phone field Select Toggle Field Codes, and add the
following switch:
\b "FieldName: "
So you will have the following in your document:
Name
{Mergefield Home \b "Home: "}
{Mergefield Cell \b "Cell: "}
{Mergefield Work \b "Work: "}
Space (This will separate each Record when the Merge is finished)
Space
Then Merge to New Document
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"Christine" wrote in message
...
Thank you, Rich. I've tried this but it won't work. I've evidently got
something wrong. I copied your formula exactly, except I changed the field
name to Cell which is the fieldname in the table. Then I pasted the formula
into the merge doc after the field 'Cell'. Actually, I tried a number of
variations of placement but didn't get anywhere. Can you tell me where I
insert the formula exactly?
Thank you,
Christine
"Christine" wrote in message
...
I'm not sure I've been able to find my exact situation so I hope I'm not
duplicating questions. I've seen some solutions that seem close to what
I'm
looking for but they look much more complicated than what I think I need.
Here is the problem. I have a Word main merge document with the following
text relating to client phone numbers:
Home:
Cell:
Work:
The phone number source info is from an Access database. In many cases, I
don't have all of the client's phone numbers and if a number does not
exist
I
would like the line to disappear. For example, I want this appearance
Home: 555-5555
Work: 555-1111
when I don't have a cell number.
Is there a simple way to do this?
Thanks for your help.