The reason this option is on the Security tab is that it is intended to
prevent just such embarrassment as you are experiencing. You are actually
disabling this fail-safe option, which is intended to alert you to the fact
that tracked changes or comments are present in the document so that you can
remove them before sending the document out. You do this by choosing "Accept
All Changes in Document" on the Accept Change menu and "Delete All Comments
in Document" on the Reject Change/Delete Comment menu. In almost every
case,* the settings you choose in Tools | Options apply to your own computer
only and are not saved in the document. The way the document is viewed on
another computer will depend on the Options settings on that computer.

*Exceptions (settings that are saved in the document) include "Hide
spelling/grammatical errors in this document" (Spelling & Grammar tab),
"Print data only for forms" (Print tab), and certain settings on the Save
tab (such as embedding fonts and linguistic data).

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"RuffHouse" wrote in message
...
You have to go to Tools, then Options, then Security and you need to
Uncheck
box "Make hidden markup visible when opening or saving." This is only in
MS
Word 2003 not any older versions. After I do this and save a clean version
of
my document, the recipent still sees the markup. They need to do the same
steps I just mention or if they have an older version they need to go to
the
Track Changes and change their settings. The recipents should have to do
this....the default for this application should not allow people to see
mark
ups automatically. I think this is a bug and MS needs to fix this unless
somebody has a solution to share.

Thanks,
RS

"tjtjjtjt" wrote:

I don't see an option to remove your markups on the Security Tab. You
can
remove your personal information as it is stored in the File |
Properties--but this has nothing to do with the Markups. To remove the
mark
up, you'll need to accept or reject the changes before sending it to the
other person.

tj

"RuffHouse" wrote:

I have Windows XP and use Word 2003. I have found the settings to
remove MY
markups in the Security Tab. However when I save my document and send
it to
people that either have Word 2003 or any older version, they still see
the
markups. This is totally unacceptable when dealing with our customers
or
partners since they can pretty much see the markups and the changes
since we
work from templates of our documents. Is there something else that I
need to
do or is this a MS Word 2003 bug?