[Doug Robbins - Word MVP]

You need to use an If...Then...Else field construction so that your set up
in the catalog or directory mail merge main document looks like

{ MERGEFIELD Surname } { MERGEFIELD HisName } [CR]
{ IF { MERGEFIELD Cell } "" "{ MERGEFIELD Tel } [CR]
{ MERGEFIELD Cell }" "{ MERGEFIELD Tel }" }

and so on for you other fields that may or may not contain data. You do not
need a Next Record field.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP

"Nigel Molesworth" wrote in message
...
On Mon, 21 Jan 2008 09:03:33 +1000, "Doug Robbins - Word MVP"
wrote:

Sounds like you are trying to perform a "multiple items per condition
(=key
field)" mailmerge which Word does not really have the ability to do:

Not really, I'm just limiting the output to the non-bland fields. I think
that aspect may be sorted, so I'll ignore it for now.

My main problem is getting more than one *record* to be processed. If I
was
doing labels, it's easy: I'd just put the following in each table cell:

Surname: HisName [CR]
Tel [CR]
Next Record

But here the problem if different. I don't know how many records I will
have
in a given column (or on a given page) because the data in the records is
not all the same length (e.g. some don't have cell phone numbers).

It is, as you say, a directory. I'm trying to replicate the phone book!