This is an application for mail merge. Either put the list of names etc in a
Word table with a header row to provide fieldname(s) or store the entries in
Outlook (using categories to identify them as peculiar to the application -
or even a second contacts list defibned as an e-mail address book) and then
simply merge the list into a document. See
http://www.gmayor.com/mail_merge_lab...th_word_xp.htm or
http://www.gmayor.com/merge_labels_with_word_2007.htm and for the data
sources - see
http://www.gmayor.com/convert_labels...mail_merge.htm
(which shows what the table should look like) and
http://www.gmayor.com/mailmerge_from_outlook.htm
--
Graham Mayor - Word MVP
My web site
www.gmayor.com
Word MVP web site
http://word.mvps.org
CAPTGNVR wrote:
DEAR SUZANNE
This is marvellous at your prompt replies and it is such a pleasure.
The functionality I am trying for is to help my wife to make a word
document where she has to
1. send about 60 emails with meeting invitation by addressing each
person by their designation and titles.
2. address various personalities names with designation and titles
frequently when she makes reports and minutes of the meeting.
So I am trying to solve this by providing a list of 100 names or so
which will constantly vary, whereby she can just click on the name to
insert it in the word document. For ex:
Dear M.J.F Lion Dr. P.M.K. WILSON
The monthly meeting will be held at hotel Hyatt on 30th August and
please make yourself available.
Regards/Secretary
I have tried this with mail merge for taking the print outs but
trying to get the names inserted easily instead of typing each big
names so often.
Hope this explains my requirement.
BRGDS/CAPTGNVR
"Suzanne S. Barnhill" wrote:
I'm not sure exactly what functionality you're trying for. You could
use an AutoTextList field (see
http://word.mvps.org/FAQs/TblsFldsFms/AutoTextList.htm) in a given
template (after selecting the appropriate entry in a given document
based on the template you could unlink the field with
Ctrl+Shift+F9), or you could display the AutoText toolbar in the
template; keeping in mind that the entries available will depend on
the style at the insertion point.
--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
"CAPTGNVR" wrote in message
...
DEAR SUZANNE
Good Day. Totally understood the concept and sure of executing it
and thanks for same.
Alternatively, what will be easy and more user friendly will be to
have it VB code to get a drop down list box or combo box and
select the names to inserted at the cursor and after which the list
box should disappear. Is it
too much to ask for??
This way she can keep updating the names without having the need to
keep changing the auto text entries.
BRGDS/CAPTGNVR
"Suzanne S. Barnhill" wrote:
In Word 2003 or earlier, look at Tools | Options | File Locations
to find the path to Word's Startup folder. Any template your wife
saves there will
automatically be loaded at startup (along with Normal.dot), so any
AutoText
entries it contains will be added to those in Normal.dot. All this
will be
automatic and transparent to the user (the only time you'd notice
anything
different is if you changed the "Look in" setting in Insert |
AutoText | AutoText from "All active templates" to either
Normal.dot or the add-in template).
The alternative is for your wife to save the AutoText template you
have provided in My Documents (or elsewhere--it will be needed only
temporarily),
open it for editing, and then use the Organizer to transfer the
AutoText entries from that template to Normal.dot. Once you've
done this, you can delete the AutoText template if desired.
Not that you need it for this task, but you might be interested in
reading
"What do Templates and Add-ins store?" at
http://word.mvps.org/FAQs/Customizat...latesStore.htm
--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
"CAPTGNVR" wrote in message
...
DEAR SUZANNE
First of all thanks for such quick response and it was such a
relief.
I understood till where to start a new doc; save it as a new
template; open
add-ins; and organizor etc.
Do you mind giving a bit more explanation or steps for your line
"She can
either put it in Word's Startup folder as an add-in .....".
Since it is late here, I will try the rest tomoro and send the
file to my
wife and see if she can reverse the organizer.
Will give u the feedback after I get the comments from home. Once
again
thanks for the good start.
brgds/captgnvr
"Suzanne S. Barnhill" wrote:
AutoText entries are saved in templates. By default they are
saved in Normal.dot, but you don't want to share that with your
wife, as it would
override her settings. So, assuming you both have Word 2003 or
earlier,
create a new template (you can name it AutoText), then open
Tools | Templates and Add-ins and click Organizer. Assuming you
have your new template open for editing, you should see it on
the left side and Normal.dot on the right. Select the AutoText
tab, then select the AutoText
entries in Normal.dot that are not just the standard Normal.dot
ones (that
is, the ones you have created), and copy them to your new
template.
Save your template and give it to your wife (via any ordinary
means of transfer). She can either put it in Word's Startup
folder as an add-in or
reverse the Organizer process to copy the entries into her
Normal.dot. FWIW,
saving AutoText entries in a separate add-in template can be a
good idea;
if
you ever have to blow Normal.dot away to solve application
problems, you
won't lose the entries (though you can certainly retrieve them
using the
Organizer even if you do have to rename Normal.dot to solve a
problem).
--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
"CAPTGNVR" wrote in message
...
DEAR ALL
I have a list of about 50 names with titles and designations.
I want to send this as word file to my wife as an auto text
entries, so
that
she need not type these names each time.
Pls sugest the best way to do; as auto text entry or any other
better
way
to
do the same.
BR/CAPTGNVR