[Suzanne S. Barnhill]

Make sure that you're still seeing the names of the various authors and not
just "Author." If you're seeing "Author," then one or the other of you
(sounds like the other) has "Remove personal information from file
properties on save" checked on the Security tab of Tools | Options.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

"detobias" wrote in message
...
Let's make sure we are talking the same method as I now have tried two.
When I instructed the co authors and me to select by author in options,
track changes, my changes came out red on my machine and the second co
author
concured with mine being red and hers being blue. When I got hers back
both
mine and hers were red. Hovering did nothing. We have not gotten the
third
person's yet, but this does not seem to be working. I cannot imagine that
this task isn't a common and hopefully achievable one! All ideas
accepted!


"grammatim" wrote:

If you hover over one of the changes in each color, the screentip will
show you the username and the date of the change. _Usually_, your own
changes appear in red on your computer, the second person's in blue,
and the third's in green -- IF you were the first person to make a
change in the document.

On Jun 18, 10:36 am, detobias
wrote:
Ok but then no way as the 'editor ' of the group to know whose comments
are
whose by color?
Thanks !



"Suzanne S. Barnhill" wrote:
Well, yes and no. It doesn't make any difference what the others do.
If you
select "By Author," you will see your markup and theirs in different
colors.
If they select "By Author," they will also see different colors (but
not
necessarily the same colors). If they choose a specific color, they
will see
all the markup (by all the authors) in the same color.

The chief caveat is the unpredictability of "By Author." Just because
you
see your markup as red on your computer, don't expect the others to
see the
same thing. Most likely, they'll see *their* markup in red and theirs
in
blue. But they could see different colors entirely. So just don't
refer to
your markup as being a specific color because it will just confuse
them..

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

"detobias" wrote in message
...
Thank you!
Are you saying each author on their machine chooses 'by author' in
track
changes which show as red/blue on the tab? And on that way we
three will
continue to have 3 separate colors?

"Suzanne S. Barnhill" wrote:

If you select a specific color, then all markup will be that
color. Only
if
you select By Author will you see different colors, and you cannot
choose
which color is used for which author. They will vary on different
machines,
so don't assume that because your markup is red on your machine it
will
be
red on anyone else's. And no one else will see different colors
unless
they
also have By Author selected; what you see is based entirely on
the
settings
on your own machine, not what settings were in effect when the
markup was
created.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

"detobias" wrote in message
...
I did another test, in Tools, Options, I selected red for my
deletions
and
insertions. The second author did the same as green. When she
did it
on
her
Mac it came out green with my red. When I got it via email all
was
red.
We
haven't sent it to 3rd author yet. I need to figure this out as
we are
beginniing a book and i am the main editor for us 3! Please
help!

"grammatim" wrote:

When you get it back from Author3, are only the colors the
same, or
has the author identification (Username) also been leveled? If
that's
what happened, then probably Computer 3 is set to remove author
infor
from tracked changes (and apparently it can't be recovered).

On Jun 11, 1:56 pm, detobias

wrote:
I am Word 2003 and my co authors are Mac (3 authors in
total).
Track
changes
is not working. When I track, changes come out in red.
Second
author
came
out in blue. When third author commented, all changes were
in green
which
makes editing very hard.
What can we do to solve this at the BEGINNING of our project?
I went into tools options and see you can set colors. Is
that what
we
each
need to do (different colors). Is there anything about the
PC/Mac
issue?
Thanks!-