Ok, I got it now and I understand how the \b switch works in this instance,
only adds a space between populated fields, not null.
Thanks for the post. I now have 850 letters correctly spaced.
"Peter Jamieson" wrote:
Did you ensure that there are no spaces between the fields?
i.e.
Dear{ MERGEFIELD Salute \b" " }{ MERGEFIELD FirstName \b" " }{
MERGEFIELD MidInitial \b" " }{ MERGEFIELD LastName \b" " }
not
Dear { MERGEFIELD Salute \b" " } { MERGEFIELD FirstName \b" " } {
MERGEFIELD MidInitial \b" " } { MERGEFIELD LastName \b" " }
Another aproach is to use IF fields:
Dear{ IF "{ MERGEFIELD Salute }" = "" "" " { MERGEFIELD Salute }" }
and so on
Peter Jamieson
http://tips.pjmsn.me.uk
SlowHnds wrote:
This keeps the spaces when I tested it in MS Word 2007.
I want MS Word not to do anything if the merge field in Excel is empty/null.
NO space added.
Dwade
"Peter Jamieson" wrote:
Dear{ MERGEFIELD Salute \b" " }{ MERGEFIELD FirstName \b" " }{
MERGEFIELD MidInitial \b" " }{ MERGEFIELD LastName \b" " }
Where all the {} are the special field code braces you can insert using
ctrl-F9 and toggle using Alt-F9.
This only works on recent versions of Windows Word
Peter Jamieson
http://tips.pjmsn.me.uk
SlowHnds wrote:
Mail merge in Word 2007 data file is Excel spreadsheet 2007. When I merge the
document (Word 2007) with the data file (Excel 2007) and there is empty
fields in the data file, Word inserts a space. I don't want it to enter
anything.
field names in excel
Salute FirstName MidInital LastName Mail1 Mail2 location Prov Postcode
When I merge this to a document that is
Dear Salute FirstName MidInital LastName
Thank you for your ......
If the excel spread sheet contains a blank (null) field, when the word
document is merged it inserts a space. How do I stop this where the field is
empty don't put in anything, no space, just skip to the next field.
So I could get
Dear Simpson
Thank you for ......
.....
Instead I get
Dear ___ (3 spaces) Simpson,