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#1
Posted to microsoft.public.word.mailmerge.fields
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View Merged Data DISAPPEARING OBJECTS
Hello. Last night for I don't know how many hours, I sat here and i
figured out how mail merge works on my own. I had it working perfectly except for when I would simulate the merge I get "Word found locked fields. Word cannot update locked fields." Though it still entered all the data where I needed, I wanted to get rid of this error message. So, to fix it I chose to select all (Ctrl+A) and then I hit Ctrl+Shift+F11 to unlock any field I had in the document. This fixed the error, however when I view merged data or merge the data to a printer (which is what I need to be doing with this document everyday of every week) some objects disappear. I did not CREATE the original document. I edited it and cleaned it up and made it work with Mail Merge (to give you an idea; I work at an eye clinic and we have an exam package that can be up to 16 or 17 pages - we have to write a name, date, date of birth and ID number on each of those pages - so I'm going to use mail merge to make this easier adn quicker) so I have no idea what they used to create the portion that is disappearing. In order to edit the disappearing portion I have to right-click it and hit edit picture. As far as I see this only happens at this spot in the document (it's 9 pages currently). ANY help would be greatly appreciated. I'm on XP Pro and I'm running Word 2002 (free from the company... i'd much rather office XP but whatever). Thanks in advance! |
#2
Posted to microsoft.public.word.mailmerge.fields
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View Merged Data DISAPPEARING OBJECTS
You can only work around some of these problems, but see the following
Knowledgebase article: WD2002: Error Message: Word Found Locked Fields During Update at http://support.microsoft.com/kb/292155/en-us Peter Jamieson wrote in message oups.com... Hello. Last night for I don't know how many hours, I sat here and i figured out how mail merge works on my own. I had it working perfectly except for when I would simulate the merge I get "Word found locked fields. Word cannot update locked fields." Though it still entered all the data where I needed, I wanted to get rid of this error message. So, to fix it I chose to select all (Ctrl+A) and then I hit Ctrl+Shift+F11 to unlock any field I had in the document. This fixed the error, however when I view merged data or merge the data to a printer (which is what I need to be doing with this document everyday of every week) some objects disappear. I did not CREATE the original document. I edited it and cleaned it up and made it work with Mail Merge (to give you an idea; I work at an eye clinic and we have an exam package that can be up to 16 or 17 pages - we have to write a name, date, date of birth and ID number on each of those pages - so I'm going to use mail merge to make this easier adn quicker) so I have no idea what they used to create the portion that is disappearing. In order to edit the disappearing portion I have to right-click it and hit edit picture. As far as I see this only happens at this spot in the document (it's 9 pages currently). ANY help would be greatly appreciated. I'm on XP Pro and I'm running Word 2002 (free from the company... i'd much rather office XP but whatever). Thanks in advance! |
#3
Posted to microsoft.public.word.mailmerge.fields
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View Merged Data DISAPPEARING OBJECTS
Good to know but my concern is the disappearing objects I have, which
are the most important part of that page in the document. You think maybe when I selected everything and unlocked it that somehow I unlocked those objects? Allowing them to move? I'm clueless. I was so happy to get this working and now it's broken... |
#4
Posted to microsoft.public.word.mailmerge.fields
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View Merged Data DISAPPEARING OBJECTS
As long as you have the original document with its images, I would probably
try something along the following lines: Make sure you keep your original! Follow Method (1) in the article I mentioned, i.e. switch off the automatic creation of drawing canvases. For each troublesome image in the document, a. right-click the drawing canvas it's on (assuming there is one) b. Cut c. Edit|Paste Special and choose the Picture (Enhanced Metafile) option (I'd test a merge by merging to a new document after the first such cut/paste to ensure that you're getting the results you need). What concerns me more is that you are getting your starting document from elsewhere. If the above process works, but you have to do it every week, you need to persuade the originator of the document to insert the graphics in a way that's easier for you to deal with (Actually, you /might/ be able to use a macro to do the work each time, but I don't think it would be very robust). I'm not that familiar with Word graphics either so you may get a better handle on how to do this from someone else in here or one of the other Word groups. Peter Jamieson If the graphic is inline wrote in message oups.com... Good to know but my concern is the disappearing objects I have, which are the most important part of that page in the document. You think maybe when I selected everything and unlocked it that somehow I unlocked those objects? Allowing them to move? I'm clueless. I was so happy to get this working and now it's broken... |
#5
Posted to microsoft.public.word.mailmerge.fields
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View Merged Data DISAPPEARING OBJECTS
UPDATE: This stuff disappears as soon as I select the source data using
the mail merge toolbar. It will reappear if I hit undo but as soon as I merge the data, it's gone. Also, It does not print... I thought maybe it just wasn't visible but it would print but it does not. THANKS AGAIN... this is SO frustrating!!!!!!!!! :P |
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