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Word 2007 Simple (Or not so simple) List Numbering
Despite hope for the better, I find list numbering in Word 2007 as
frustrating as any previous version. I experimented with it today and here are my observations and questions: I typed 10 or 12 lines of text in normal style. I selected the first four lines, clicked the numbering icon in the Paragraph group and selected one of the Number Library formats. The four lines where numbered 1 through 4 correctly and the style was changed to List Paragraph. I don't really understand that part but maybe ignorance is bliss in this case. I skipped a few lines and then selected 4 more lines of text. Then I used the numbering icon to apply the same numbering format. To my utter glee the paragraphs where numbered 1 through 4 as I would intuitively expect. Now the first problem. I put the cursor in the first paragraph of the second list and clicked "Set numbering value" in the Numbering Library gallery. I then choose "Continue from previous list" then "OK." Nothing happened. I would expect those four paragraphs in the second list to be renumbered 5 through 8. Nothing I could do would cause those lines to renumber as a continuation from the previous list. I started again with the 12 lines of unnumbered text. I applied List Number style to the first four lines (they numbered 1 though 4), skipped a few lines and applied List Number style to four more lines. They numbered 5 through 8. I put the cursor in the paragraph numbered "5" and then with the numbering icon, set numbering value, start new list, clicked OK and nothing happened. I notice that "start new list" is the default option but the "set value to" read "5." That doesn't make much sense as most new list would start with "1" I would think. So I tried again to start new list and this time I put a "1" in the set to value. Eureka!! The second list was renumbered 1 through 4. Now the second problem. If I delete the first paragraph of the second list the remaining three lines are not renumbered 1 through 3 but 5 through 7. This is clearly broken IMHO. While it appears the MS went to some effort to simplify simple list numbering the process seems to still be clearly broken. I will try to keep an open mind and hopefully someone will be along to enlighten me on what I did wrong to make this process appear to be as broken as ever. Thanks. -- Greg Maxey/Word MVP See: http://gregmaxey.mvps.org/word_tips.htm For some helpful tips using Word. |
#2
Posted to microsoft.public.word.docmanagement
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Word 2007 Simple (Or not so simple) List Numbering
Some progress. I apply a style other than normal to the lines of text.
Select the first four lines and apply a Numbering scheme using the numbering icon, skip a few lines and select a few more lines and apply the same Numbering scheme. A little lightning bolt icon (I forget what it is called) appears adjacent to the second list. With this icon you can toggle the list to restart at 1 or continue from previous list. However, once you modify the list (e.g., delete and item or add an item), that icon disappears and I don't see a way to get it back. -- Greg Maxey/Word MVP See: http://gregmaxey.mvps.org/word_tips.htm For some helpful tips using Word. Greg Maxey wrote: Despite hope for the better, I find list numbering in Word 2007 as frustrating as any previous version. I experimented with it today and here are my observations and questions: I typed 10 or 12 lines of text in normal style. I selected the first four lines, clicked the numbering icon in the Paragraph group and selected one of the Number Library formats. The four lines where numbered 1 through 4 correctly and the style was changed to List Paragraph. I don't really understand that part but maybe ignorance is bliss in this case. I skipped a few lines and then selected 4 more lines of text. Then I used the numbering icon to apply the same numbering format. To my utter glee the paragraphs where numbered 1 through 4 as I would intuitively expect. Now the first problem. I put the cursor in the first paragraph of the second list and clicked "Set numbering value" in the Numbering Library gallery. I then choose "Continue from previous list" then "OK." Nothing happened. I would expect those four paragraphs in the second list to be renumbered 5 through 8. Nothing I could do would cause those lines to renumber as a continuation from the previous list. I started again with the 12 lines of unnumbered text. I applied List Number style to the first four lines (they numbered 1 though 4), skipped a few lines and applied List Number style to four more lines. They numbered 5 through 8. I put the cursor in the paragraph numbered "5" and then with the numbering icon, set numbering value, start new list, clicked OK and nothing happened. I notice that "start new list" is the default option but the "set value to" read "5." That doesn't make much sense as most new list would start with "1" I would think. So I tried again to start new list and this time I put a "1" in the set to value. Eureka!! The second list was renumbered 1 through 4. Now the second problem. If I delete the first paragraph of the second list the remaining three lines are not renumbered 1 through 3 but 5 through 7. This is clearly broken IMHO. While it appears the MS went to some effort to simplify simple list numbering the process seems to still be clearly broken. I will try to keep an open mind and hopefully someone will be along to enlighten me on what I did wrong to make this process appear to be as broken as ever. Thanks. |
#3
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Word 2007 Simple (Or not so simple) List Numbering
This is interesting.
Apply a style other than Normal to a list of paragraphs. Select a few and apply a numbering format using the numbering icon in the paragraph group Skip a few Select a few more and apply the same numbering format You have two separately numbered list. A good thing. I think. You have an smart icon that gives you the option to start new list (default) or continue numbering. You have this until you edit the list (add or delete and item) Put cursor in first item of second numbered list. Numbering IconSet Numbering ValueContinue from previous list. Does nothing. Seems like a bad thing. I think With cursor in first item of second list Numbering IconSet Numbering ValueStart new list. Set value to what the first number of the second list should be. Second list is renumbered and appears to be a continuation of the previous list. A good thing. I think. Here it gets freaky in a good way. I think. Delete or add an item to the first list. The second list updates exactly as if it were a continuation of the previous list (not a new list as the actions taken should indicate). So far the command "Continue from previous list" by itself seems as usesless as the (well no point going there). When it is checked, it enables an option to "Advance value" (skip numbers). This doesn't seem to skip numbers, it just inserts empty numbered paragraphs in the list. I know I am rambling. Just posting observations. -- Greg Maxey/Word MVP See: http://gregmaxey.mvps.org/word_tips.htm For some helpful tips using Word. Greg Maxey wrote: Despite hope for the better, I find list numbering in Word 2007 as frustrating as any previous version. I experimented with it today and here are my observations and questions: I typed 10 or 12 lines of text in normal style. I selected the first four lines, clicked the numbering icon in the Paragraph group and selected one of the Number Library formats. The four lines where numbered 1 through 4 correctly and the style was changed to List Paragraph. I don't really understand that part but maybe ignorance is bliss in this case. I skipped a few lines and then selected 4 more lines of text. Then I used the numbering icon to apply the same numbering format. To my utter glee the paragraphs where numbered 1 through 4 as I would intuitively expect. Now the first problem. I put the cursor in the first paragraph of the second list and clicked "Set numbering value" in the Numbering Library gallery. I then choose "Continue from previous list" then "OK." Nothing happened. I would expect those four paragraphs in the second list to be renumbered 5 through 8. Nothing I could do would cause those lines to renumber as a continuation from the previous list. I started again with the 12 lines of unnumbered text. I applied List Number style to the first four lines (they numbered 1 though 4), skipped a few lines and applied List Number style to four more lines. They numbered 5 through 8. I put the cursor in the paragraph numbered "5" and then with the numbering icon, set numbering value, start new list, clicked OK and nothing happened. I notice that "start new list" is the default option but the "set value to" read "5." That doesn't make much sense as most new list would start with "1" I would think. So I tried again to start new list and this time I put a "1" in the set to value. Eureka!! The second list was renumbered 1 through 4. Now the second problem. If I delete the first paragraph of the second list the remaining three lines are not renumbered 1 through 3 but 5 through 7. This is clearly broken IMHO. While it appears the MS went to some effort to simplify simple list numbering the process seems to still be clearly broken. I will try to keep an open mind and hopefully someone will be along to enlighten me on what I did wrong to make this process appear to be as broken as ever. Thanks. |
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