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Truncated fields in Excel-Word merge
Jo wrote: mm I get an error message & it doesn't manage to open the data source . . . but I tried the "Converter" option & so far so good, so thanks I just helped my wife with a similar problem - occasionally the fields would be truncated at 255 characters. You could see which fields would have the problem if you select Format Cell (Control-1) and when the type is 'General', the Sample field would be '#####'. It appeared to be completely random. In the past, ensuring that the Cells were formatted as General and not text was sufficent, but not this time. Our solution was to have the very first data record in Excel (so after the header) be a bunch of giberish; some long text that is 255 characters, and then Fill/Right across all the columns. Then do the Merge and simply ignore this first letter/document/whatever - consider it a mail merge tax! My theory is that the Word determines the type of field (and therefore the memory to allocate) when reading the first record, so if that is 255 characters, then any subsequent row can be as well, but otherwise everything is truncated at 255. I didn't do any further testing to confirm this, as it seems to be working for us. Apparently Office 12 resolves the 255 limit, but I can't wait. 8 James |
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