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#1
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A fixed amount of Styles?
I'm sure that I'm not using Word the way it was intended to be used. I know
that I need to get control of Styles but I am very confused about how to do this. I am working on a document that is a specification and it is filled with numbering 1, 1.1, 1.1.1, 1.1.1.1, with table of contents. I am finding that when I try to move things around I get mixed up Styles and margins. Then I try to reset the Style and end up making a another Style that is derivative of one of the original ones. I have lots of Styles that don't aren't what I want. Ideally I would like to take thisdocument and strip out all the Style information. Then build about ten styles -- one for each Heading 1, Heading 1.1, Heading 1.1.1., etc. and one for each body of text under each heading, so Body 1, Body 1.1, Body 1.1.1, .etc and maybe a few more. Then I would like to lock down the Styles so that they couldn't change. Then set Word so that I can't make any more Styles in that document. Then reassign each paragraph with the appropriate Style. Does this make sense? SteveK |
#2
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Steve
It really would help to have know which version of Word you are using?! However, let's start by stating that the heading styles you are referring to are using Outline Numbering. You should strive to keep to Word's built-in styles names for Headings because it makes it easier to create a ToC - though this isn't absolutely necessary. So what you need to do is to create a template and ensure that all the customised styles are stored with the template. In Word 2003, you have more control over styles and are able to define which styles are displayed with that template. If you write protect your template, it will stop users being able to make any permanent change to the template styles - although they may make changes on a document that they create from the template. I recommend that you take a look at some of the tutorials linked on the site below, particularly the two 'Creating a Template' articles which should get you pointing the right way. http://word.mvps.org/Tutorials/index.htm -- Terry Farrell - Word MVP http://word.mvps.org/ "+-Steve-+" wrote in message ... : I'm sure that I'm not using Word the way it was intended to be used. I know : that I need to get control of Styles but I am very confused about how to do : this. : : I am working on a document that is a specification and it is filled with : numbering 1, 1.1, 1.1.1, 1.1.1.1, with table of contents. I am finding that : when I try to move things around I get mixed up Styles and margins. Then I : try to reset the Style and end up making a another Style that is derivative : of one of the original ones. I have lots of Styles that don't aren't what I : want. : : Ideally I would like to take thisdocument and strip out all the Style : information. : : Then build about ten styles -- one for each Heading 1, Heading 1.1, Heading : 1.1.1., etc. and one for each body of text under each heading, so Body 1, : Body 1.1, Body 1.1.1, .etc and maybe a few more. : : Then I would like to lock down the Styles so that they couldn't change. : : Then set Word so that I can't make any more Styles in that document. : : Then reassign each paragraph with the appropriate Style. : : Does this make sense? : : SteveK : : |
#3
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Hi Steve
i would suggest having a good read of Shauna Kelly's notes on styles & numbering, bullets, headings & outlines on her web page at http://www.shaunakelly.com/word/index.html i could never get the hang of outline numbering (1 1.1 1.1.1 etc) until i read shauna's article and now it works everytime (yay!) Cheers JulieD "+-Steve-+" wrote in message ... I'm sure that I'm not using Word the way it was intended to be used. I know that I need to get control of Styles but I am very confused about how to do this. I am working on a document that is a specification and it is filled with numbering 1, 1.1, 1.1.1, 1.1.1.1, with table of contents. I am finding that when I try to move things around I get mixed up Styles and margins. Then I try to reset the Style and end up making a another Style that is derivative of one of the original ones. I have lots of Styles that don't aren't what I want. Ideally I would like to take thisdocument and strip out all the Style information. Then build about ten styles -- one for each Heading 1, Heading 1.1, Heading 1.1.1., etc. and one for each body of text under each heading, so Body 1, Body 1.1, Body 1.1.1, .etc and maybe a few more. Then I would like to lock down the Styles so that they couldn't change. Then set Word so that I can't make any more Styles in that document. Then reassign each paragraph with the appropriate Style. Does this make sense? SteveK |
#4
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Will do.
"JulieD" wrote in message ... Hi Steve i would suggest having a good read of Shauna Kelly's notes on styles & numbering, bullets, headings & outlines on her web page at http://www.shaunakelly.com/word/index.html i could never get the hang of outline numbering (1 1.1 1.1.1 etc) until i read shauna's article and now it works everytime (yay!) Cheers JulieD "+-Steve-+" wrote in message ... I'm sure that I'm not using Word the way it was intended to be used. I know that I need to get control of Styles but I am very confused about how to do this. I am working on a document that is a specification and it is filled with numbering 1, 1.1, 1.1.1, 1.1.1.1, with table of contents. I am finding that when I try to move things around I get mixed up Styles and margins. Then I try to reset the Style and end up making a another Style that is derivative of one of the original ones. I have lots of Styles that don't aren't what I want. Ideally I would like to take thisdocument and strip out all the Style information. Then build about ten styles -- one for each Heading 1, Heading 1.1, Heading 1.1.1., etc. and one for each body of text under each heading, so Body 1, Body 1.1, Body 1.1.1, .etc and maybe a few more. Then I would like to lock down the Styles so that they couldn't change. Then set Word so that I can't make any more Styles in that document. Then reassign each paragraph with the appropriate Style. Does this make sense? SteveK |
#5
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It really would help to have know which version of Word you are using?! Forgot to mention Office2003. I'm going to read the two references that you and another have recommended. However, let's start by stating that the heading styles you are referring to are using Outline Numbering. You should strive to keep to Word's built-in styles names for Headings because it makes it easier to create a ToC - though this isn't absolutely necessary. So what you need to do is to create a template and ensure that all the customised styles are stored with the template. In Word 2003, you have more control over styles and are able to define which styles are displayed with that template. If you write protect your template, it will stop users being able to make any permanent change to the template styles - although they may make changes on a document that they create from the template. I understand the value of using a .dot to start with but is there a way to keep others (or myself for that matter) from accidentally adding or editing Styles? I recommend that you take a look at some of the tutorials linked on the site below, particularly the two 'Creating a Template' articles which should get you pointing the right way. http://word.mvps.org/Tutorials/index.htm -- Terry Farrell - Word MVP http://word.mvps.org/ "+-Steve-+" wrote in message ... : I'm sure that I'm not using Word the way it was intended to be used. I know : that I need to get control of Styles but I am very confused about how to do : this. : : I am working on a document that is a specification and it is filled with : numbering 1, 1.1, 1.1.1, 1.1.1.1, with table of contents. I am finding that : when I try to move things around I get mixed up Styles and margins. Then I : try to reset the Style and end up making a another Style that is derivative : of one of the original ones. I have lots of Styles that don't aren't what I : want. : : Ideally I would like to take thisdocument and strip out all the Style : information. : : Then build about ten styles -- one for each Heading 1, Heading 1.1, Heading : 1.1.1., etc. and one for each body of text under each heading, so Body 1, : Body 1.1, Body 1.1.1, .etc and maybe a few more. : : Then I would like to lock down the Styles so that they couldn't change. : : Then set Word so that I can't make any more Styles in that document. : : Then reassign each paragraph with the appropriate Style. : : Does this make sense? : : SteveK : : |
#6
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Steve
In the template yes: by write protecting the template. In a document, not really. This is something that (we hope) will be dramatically improved in the next version of Office. However, I found at work that a combination of creating templates that restrict the Styles Available and make them easily accessible by creating a custom Toolbar with style buttons has reduced 95% of the garbage that I used to find in documents! Terry "+-Steve-+" wrote in message ... : : It really would help to have know which version of Word you are using?! : Forgot to mention Office2003. : : I'm going to read the two references that you and another have recommended. : : However, let's start by stating that the heading styles you are referring : to : are using Outline Numbering. You should strive to keep to Word's built-in : styles names for Headings because it makes it easier to create a ToC - : though this isn't absolutely necessary. So what you need to do is to : create : a template and ensure that all the customised styles are stored with the : template. In Word 2003, you have more control over styles and are able to : define which styles are displayed with that template. If you write protect : your template, it will stop users being able to make any permanent change : to : the template styles - although they may make changes on a document that : they : create from the template. : : I understand the value of using a .dot to start with but is there a way to : keep others (or myself for that matter) from accidentally adding or editing : Styles? : : : : : I recommend that you take a look at some of the tutorials linked on the : site : below, particularly the two 'Creating a Template' articles which should : get : you pointing the right way. : : http://word.mvps.org/Tutorials/index.htm : : -- : Terry Farrell - Word MVP : http://word.mvps.org/ : : : "+-Steve-+" wrote in message : ... : : I'm sure that I'm not using Word the way it was intended to be used. I : know : : that I need to get control of Styles but I am very confused about how to : do : : this. : : : : I am working on a document that is a specification and it is filled with : : numbering 1, 1.1, 1.1.1, 1.1.1.1, with table of contents. I am finding : that : : when I try to move things around I get mixed up Styles and margins. : Then : I : : try to reset the Style and end up making a another Style that is : derivative : : of one of the original ones. I have lots of Styles that don't aren't : what : I : : want. : : : : Ideally I would like to take thisdocument and strip out all the Style : : information. : : : : Then build about ten styles -- one for each Heading 1, Heading 1.1, : Heading : : 1.1.1., etc. and one for each body of text under each heading, so Body : 1, : : Body 1.1, Body 1.1.1, .etc and maybe a few more. : : : : Then I would like to lock down the Styles so that they couldn't change. : : : : Then set Word so that I can't make any more Styles in that document. : : : : Then reassign each paragraph with the appropriate Style. : : : : Does this make sense? : : : : SteveK : : : : : : : : |
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