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#1
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cross-reference link
I have a problem with cross-references to figures. I am using Microsoft Word
2002 (10.6612.6626) SP3. The problem is as follows. The cross-reference links appear all right when the document is first loaded. However, when I choose "Print Preview" from the File menu, the links occupy very large space, i.e., in front of the reference text, it appears a drawing box is attached.I have to delete the link and re-insert it. However, sometimes the problem occurs again. I wish I could attach a picture. But the link looked like the following, ......text....( +----------+ | | | | +----------+Figure 3).....text..... the block appears to be a drawing box. How do I address this issue? Thanks a lot in advance! |
#2
Posted to microsoft.public.word.docmanagement
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cross-reference link
Your problem is that Word "catching" other text into the bookmark it uses
for the cross reference. This usually occurs when you insert text with your cursor at the start of a (bookmarked) paragraph, though it sounds like it could possibly be that a graphic is getting anchored to the caption without your intervention. -- Margaret Aldis - Microsoft Word MVP Syntagma partnership site: http://www.syntagma.co.uk Word MVP FAQ site: http://www.word.mvps.org "Gray" wrote in message ... I have a problem with cross-references to figures. I am using Microsoft Word 2002 (10.6612.6626) SP3. The problem is as follows. The cross-reference links appear all right when the document is first loaded. However, when I choose "Print Preview" from the File menu, the links occupy very large space, i.e., in front of the reference text, it appears a drawing box is attached.I have to delete the link and re-insert it. However, sometimes the problem occurs again. I wish I could attach a picture. But the link looked like the following, .....text....( +----------+ | | | | +----------+Figure 3).....text..... the block appears to be a drawing box. How do I address this issue? Thanks a lot in advance! |
#3
Posted to microsoft.public.word.docmanagement
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cross-reference link
You've probably managed to get something inside the bookmark created by the
cross-reference. When you update fields by going to Print Preview, this is included in the cross-reference. If you delete and recreate the cross-reference, does this help? If not, you'll need to specifically reapply the bookmark. Do this by selecting just the portion of text you want bookmarked, go to Insert | Bookmark, check "Show hidden bookmarks" and select "By location." The bookmark that is highlighted will be the one for your cross-reference. Click Add to reapply it to your selected text. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Gray" wrote in message ... I have a problem with cross-references to figures. I am using Microsoft Word 2002 (10.6612.6626) SP3. The problem is as follows. The cross-reference links appear all right when the document is first loaded. However, when I choose "Print Preview" from the File menu, the links occupy very large space, i.e., in front of the reference text, it appears a drawing box is attached.I have to delete the link and re-insert it. However, sometimes the problem occurs again. I wish I could attach a picture. But the link looked like the following, .....text....( +----------+ | | | | +----------+Figure 3).....text..... the block appears to be a drawing box. How do I address this issue? Thanks a lot in advance! |
#4
Posted to microsoft.public.word.docmanagement
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cross-reference link
Thanks a lot! It did help after I deleted the cross-reference and recreate
the cross-reference. It seems to me I did the same thing for all the bookmarks and the cross-references; however, some of the cross-references had problems and some did not. I am getting frustrated because the problem can be discovered sometimes when the document is actually printed and it is quite difficult for me check every little reference spanning every where in a hundred-page document. Is there any way that I can see what could be included in the bookmark when I create cross-reference? Thanks a lot! "Suzanne S. Barnhill" wrote: You've probably managed to get something inside the bookmark created by the cross-reference. When you update fields by going to Print Preview, this is included in the cross-reference. If you delete and recreate the cross-reference, does this help? If not, you'll need to specifically reapply the bookmark. Do this by selecting just the portion of text you want bookmarked, go to Insert | Bookmark, check "Show hidden bookmarks" and select "By location." The bookmark that is highlighted will be the one for your cross-reference. Click Add to reapply it to your selected text. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Gray" wrote in message ... I have a problem with cross-references to figures. I am using Microsoft Word 2002 (10.6612.6626) SP3. The problem is as follows. The cross-reference links appear all right when the document is first loaded. However, when I choose "Print Preview" from the File menu, the links occupy very large space, i.e., in front of the reference text, it appears a drawing box is attached.I have to delete the link and re-insert it. However, sometimes the problem occurs again. I wish I could attach a picture. But the link looked like the following, .....text....( +----------+ | | | | +----------+Figure 3).....text..... the block appears to be a drawing box. How do I address this issue? Thanks a lot in advance! |
#5
Posted to microsoft.public.word.docmanagement
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cross-reference link
Thanks a lot! How do I know whether or not some text/graphic is anchored to
the caption? "Margaret Aldis" wrote: Your problem is that Word "catching" other text into the bookmark it uses for the cross reference. This usually occurs when you insert text with your cursor at the start of a (bookmarked) paragraph, though it sounds like it could possibly be that a graphic is getting anchored to the caption without your intervention. -- Margaret Aldis - Microsoft Word MVP Syntagma partnership site: http://www.syntagma.co.uk Word MVP FAQ site: http://www.word.mvps.org "Gray" wrote in message ... I have a problem with cross-references to figures. I am using Microsoft Word 2002 (10.6612.6626) SP3. The problem is as follows. The cross-reference links appear all right when the document is first loaded. However, when I choose "Print Preview" from the File menu, the links occupy very large space, i.e., in front of the reference text, it appears a drawing box is attached.I have to delete the link and re-insert it. However, sometimes the problem occurs again. I wish I could attach a picture. But the link looked like the following, .....text....( +----------+ | | | | +----------+Figure 3).....text..... the block appears to be a drawing box. How do I address this issue? Thanks a lot in advance! |
#6
Posted to microsoft.public.word.docmanagement
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cross-reference link
If a graphic is anchored to the caption paragraph, you should see the anchor
symbol next to the paragraph when you click on the graphic. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Gray" wrote in message ... Thanks a lot! How do I know whether or not some text/graphic is anchored to the caption? "Margaret Aldis" wrote: Your problem is that Word "catching" other text into the bookmark it uses for the cross reference. This usually occurs when you insert text with your cursor at the start of a (bookmarked) paragraph, though it sounds like it could possibly be that a graphic is getting anchored to the caption without your intervention. -- Margaret Aldis - Microsoft Word MVP Syntagma partnership site: http://www.syntagma.co.uk Word MVP FAQ site: http://www.word.mvps.org "Gray" wrote in message ... I have a problem with cross-references to figures. I am using Microsoft Word 2002 (10.6612.6626) SP3. The problem is as follows. The cross-reference links appear all right when the document is first loaded. However, when I choose "Print Preview" from the File menu, the links occupy very large space, i.e., in front of the reference text, it appears a drawing box is attached.I have to delete the link and re-insert it. However, sometimes the problem occurs again. I wish I could attach a picture. But the link looked like the following, .....text....( +----------+ | | | | +----------+Figure 3).....text..... the block appears to be a drawing box. How do I address this issue? Thanks a lot in advance! |
#7
Posted to microsoft.public.word.docmanagement
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cross-reference link
When you first create the cross-reference, it will include only what you
intend to include. But if you've created your caption first and then go back and add text or a graphic above it, you're very likely to get inside the bookmark. You will certainly do so if you create a new paragraph by pressing Enter at the beginning of the caption paragraph. To be on the safe side, create a new paragraph by pressing Enter at the end of the paragraph above the caption. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Gray" wrote in message ... Thanks a lot! It did help after I deleted the cross-reference and recreate the cross-reference. It seems to me I did the same thing for all the bookmarks and the cross-references; however, some of the cross-references had problems and some did not. I am getting frustrated because the problem can be discovered sometimes when the document is actually printed and it is quite difficult for me check every little reference spanning every where in a hundred-page document. Is there any way that I can see what could be included in the bookmark when I create cross-reference? Thanks a lot! "Suzanne S. Barnhill" wrote: You've probably managed to get something inside the bookmark created by the cross-reference. When you update fields by going to Print Preview, this is included in the cross-reference. If you delete and recreate the cross-reference, does this help? If not, you'll need to specifically reapply the bookmark. Do this by selecting just the portion of text you want bookmarked, go to Insert | Bookmark, check "Show hidden bookmarks" and select "By location." The bookmark that is highlighted will be the one for your cross-reference. Click Add to reapply it to your selected text. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Gray" wrote in message ... I have a problem with cross-references to figures. I am using Microsoft Word 2002 (10.6612.6626) SP3. The problem is as follows. The cross-reference links appear all right when the document is first loaded. However, when I choose "Print Preview" from the File menu, the links occupy very large space, i.e., in front of the reference text, it appears a drawing box is attached.I have to delete the link and re-insert it. However, sometimes the problem occurs again. I wish I could attach a picture. But the link looked like the following, .....text....( +----------+ | | | | +----------+Figure 3).....text..... the block appears to be a drawing box. How do I address this issue? Thanks a lot in advance! |
#8
Posted to microsoft.public.word.docmanagement
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cross-reference link
I got you. thank you very much!
"Suzanne S. Barnhill" wrote: When you first create the cross-reference, it will include only what you intend to include. But if you've created your caption first and then go back and add text or a graphic above it, you're very likely to get inside the bookmark. You will certainly do so if you create a new paragraph by pressing Enter at the beginning of the caption paragraph. To be on the safe side, create a new paragraph by pressing Enter at the end of the paragraph above the caption. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Gray" wrote in message ... Thanks a lot! It did help after I deleted the cross-reference and recreate the cross-reference. It seems to me I did the same thing for all the bookmarks and the cross-references; however, some of the cross-references had problems and some did not. I am getting frustrated because the problem can be discovered sometimes when the document is actually printed and it is quite difficult for me check every little reference spanning every where in a hundred-page document. Is there any way that I can see what could be included in the bookmark when I create cross-reference? Thanks a lot! "Suzanne S. Barnhill" wrote: You've probably managed to get something inside the bookmark created by the cross-reference. When you update fields by going to Print Preview, this is included in the cross-reference. If you delete and recreate the cross-reference, does this help? If not, you'll need to specifically reapply the bookmark. Do this by selecting just the portion of text you want bookmarked, go to Insert | Bookmark, check "Show hidden bookmarks" and select "By location." The bookmark that is highlighted will be the one for your cross-reference. Click Add to reapply it to your selected text. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Gray" wrote in message ... I have a problem with cross-references to figures. I am using Microsoft Word 2002 (10.6612.6626) SP3. The problem is as follows. The cross-reference links appear all right when the document is first loaded. However, when I choose "Print Preview" from the File menu, the links occupy very large space, i.e., in front of the reference text, it appears a drawing box is attached.I have to delete the link and re-insert it. However, sometimes the problem occurs again. I wish I could attach a picture. But the link looked like the following, .....text....( +----------+ | | | | +----------+Figure 3).....text..... the block appears to be a drawing box. How do I address this issue? Thanks a lot in advance! |
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