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#1
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Mail merge deletes all bookmarks
I have set up a main document in Word/97 ready for mail merging from records
in Access/97. The Word document contains some bookmarks. When I have carried out the mail merge, the newly merged Word document no longer contains the bookmarks - mail merge seems to have deleted them! Any ideas? |
#2
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Mail merge deletes all bookmarks
This is normal behaviour. When you merge to a new document, in the general
case you get multiple copies of your original document, so Word cannot sensibly retain the bookmarks. I suppose that a. in the case where you only merge one record, or merge to e-mail attachments, it could theoretically retain the bookmarks, but it doesn't. b. Word could in theory make copies of the bookmarks with different names (e.g. if you had a bookmark called "abc", it could generate bookmarks called abc1,abc2 etc. But it doesn't. So if you need bookmarks in the output document, you'll need to mark up the original document in some other way than using bookmarks, and postprocess the output to re-insert them. You won't even be able to do that if you are merging to e-mail as you have no access (as far as I know) to the output document. Peter Jamieson "Geoff Budd" Geoff wrote in message ... I have set up a main document in Word/97 ready for mail merging from records in Access/97. The Word document contains some bookmarks. When I have carried out the mail merge, the newly merged Word document no longer contains the bookmarks - mail merge seems to have deleted them! Any ideas? |
#3
Posted to microsoft.public.word.mailmerge.fields
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Mail merge deletes all bookmarks
Thanks Peter.
Now you've explained, I suppose it's obvious really! But thanks for enlightening me. Geoff "Peter Jamieson" wrote: This is normal behaviour. When you merge to a new document, in the general case you get multiple copies of your original document, so Word cannot sensibly retain the bookmarks. I suppose that a. in the case where you only merge one record, or merge to e-mail attachments, it could theoretically retain the bookmarks, but it doesn't. b. Word could in theory make copies of the bookmarks with different names (e.g. if you had a bookmark called "abc", it could generate bookmarks called abc1,abc2 etc. But it doesn't. So if you need bookmarks in the output document, you'll need to mark up the original document in some other way than using bookmarks, and postprocess the output to re-insert them. You won't even be able to do that if you are merging to e-mail as you have no access (as far as I know) to the output document. Peter Jamieson "Geoff Budd" Geoff wrote in message ... I have set up a main document in Word/97 ready for mail merging from records in Access/97. The Word document contains some bookmarks. When I have carried out the mail merge, the newly merged Word document no longer contains the bookmarks - mail merge seems to have deleted them! Any ideas? |
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