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#1
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Form letter/document
I'm trying to create a letter that I can use over and over, but it needs to
be personalized. For example, it needs to say, Dear Mr. Smith, and then the name of his company needs to be used in the letter. My question is, how do I create a document that will prompt me to change every occurence of the same name, so that, for example, I don't accidentally send Mr. Jones a letter that mentions Mr. Smith's company at the end because I missed changing the name in the last sentence. I realize I could use the EditFind option, but my boss would like the document to have some kind of prompt as you go through it, like, Change Mr. Smith to Mr. Jones, change Smith's Sloggs to Jones' Joggs, blah blah etc... I am using Word XP |
#2
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You could set this up with FILLIN or ASK fields or use form fields. See
http://word.mvps.org/FAQs/Customizat...nTheBlanks.htm and especially the forms tutorials by Dian Chapman that this article links to. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "chinasolutions" wrote in message ... I'm trying to create a letter that I can use over and over, but it needs to be personalized. For example, it needs to say, Dear Mr. Smith, and then the name of his company needs to be used in the letter. My question is, how do I create a document that will prompt me to change every occurence of the same name, so that, for example, I don't accidentally send Mr. Jones a letter that mentions Mr. Smith's company at the end because I missed changing the name in the last sentence. I realize I could use the EditFind option, but my boss would like the document to have some kind of prompt as you go through it, like, Change Mr. Smith to Mr. Jones, change Smith's Sloggs to Jones' Joggs, blah blah etc... I am using Word XP |
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