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Labels-single spacing - how to make default Word 2007
1. Hold down the CTRL key to start Word in its safe mode (thus eliminating
outside issues) 2. Open a new blank document, because safe mode doesn't open any document space. 3. From the Labels button pick a label from Options (I am using 5264 from Avery Letter for this experiment) 4 Create a new document from the labels tool (this will give you a new document and is essentially the same as starting from a label template). 5. On the Mailings Tab click Select Recipients and pick Select From Outlook Contacts 6. Pick an available contacts list 7. Click Start Merge and choose 'labels'. 8. Cancel the label dialog - we already have the label selected and this will make available the mailing label functions. 9. Use the Insert Mergefield Button to add fields to your first label (the tiny arrow at the button will allow you to insert the fields one at a time. Press enter after each row of fields. The fields now have no padding. 10. Click Update Labels - this propagates the first label content to the others and adds Next record fields as appropriate. (still no padding added). 11. Click 'Finish and Merge' and choose the option to Edit Individual Documents. This merges to a new document. Still no padding. While this process does not follow the logical progression left to right along the Mailings tab of the ribbon as you would if creating labels from resident templates, it would be a logical process if the merge is to start from a label template eg one downloaded from Avery or created yourself for a specific purpose. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Beth Melton wrote: "Graham Mayor" wrote in message ... Beth Melton wrote: "Graham Mayor" wrote in message ... Beth Melton wrote: Regarding adding the "Main Document Setup" command to the QAT, how does this work any different than using the Start Mail Merge command on the Mailings tab? The extra space is still added since it appears to be calling the same routine as the Start Mail Merge command. It doesn't work differently - but the space is not added if you merely change the document type (of an already loaded template) to labels and then continue the merge process. If I start with my own labels and use the Main Document Setup command to change the label type the space is still added. Are you not seeing the same thing? Not if you have already attached the data source. Start with a label format on screen (either from a template or from the new document feature of the Label tool under Mailings). Attach the data source (Select Recipients). Whether you now add the fields or change the document type to 'labels' the space is not added. It is only added if you choose the document type before you apply the data source. I've tried various methods attempting to figure out what you are seeing but in each scenario, even if I keep the same label type, when I change the type to labels the space is still added. |
#2
Posted to microsoft.public.word.pagelayout
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Labels-single spacing - how to make default Word 2007
Okay, I see what the difference is now, you are cancelling the Label Options
dialog box which, as we previously discussed, doesn't execute the procedure that adds the extra spacing. Please post all follow-up questions to the newsgroup. Requests for assistance by email cannot be acknowledged. ~~~~~~~~~~~~~~~ Beth Melton Microsoft Office MVP Coauthor of Word 2007 Inside Out: http://www.microsoft.com/MSPress/boo...x#AboutTheBook Word FAQ: http://mvps.org/word TechTrax eZine: http://mousetrax.com/techtrax/ MVP FAQ site: http://mvps.org/ "Graham Mayor" wrote in message ... 1. Hold down the CTRL key to start Word in its safe mode (thus eliminating outside issues) 2. Open a new blank document, because safe mode doesn't open any document space. 3. From the Labels button pick a label from Options (I am using 5264 from Avery Letter for this experiment) 4 Create a new document from the labels tool (this will give you a new document and is essentially the same as starting from a label template). 5. On the Mailings Tab click Select Recipients and pick Select From Outlook Contacts 6. Pick an available contacts list 7. Click Start Merge and choose 'labels'. 8. Cancel the label dialog - we already have the label selected and this will make available the mailing label functions. 9. Use the Insert Mergefield Button to add fields to your first label (the tiny arrow at the button will allow you to insert the fields one at a time. Press enter after each row of fields. The fields now have no padding. 10. Click Update Labels - this propagates the first label content to the others and adds Next record fields as appropriate. (still no padding added). 11. Click 'Finish and Merge' and choose the option to Edit Individual Documents. This merges to a new document. Still no padding. While this process does not follow the logical progression left to right along the Mailings tab of the ribbon as you would if creating labels from resident templates, it would be a logical process if the merge is to start from a label template eg one downloaded from Avery or created yourself for a specific purpose. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Beth Melton wrote: "Graham Mayor" wrote in message ... Beth Melton wrote: "Graham Mayor" wrote in message ... Beth Melton wrote: Regarding adding the "Main Document Setup" command to the QAT, how does this work any different than using the Start Mail Merge command on the Mailings tab? The extra space is still added since it appears to be calling the same routine as the Start Mail Merge command. It doesn't work differently - but the space is not added if you merely change the document type (of an already loaded template) to labels and then continue the merge process. If I start with my own labels and use the Main Document Setup command to change the label type the space is still added. Are you not seeing the same thing? Not if you have already attached the data source. Start with a label format on screen (either from a template or from the new document feature of the Label tool under Mailings). Attach the data source (Select Recipients). Whether you now add the fields or change the document type to 'labels' the space is not added. It is only added if you choose the document type before you apply the data source. I've tried various methods attempting to figure out what you are seeing but in each scenario, even if I keep the same label type, when I change the type to labels the space is still added. |
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