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#1
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Multiple Level Index
I know this may be an easy question, but here goes...
I'm creating an Index for my document (I'm using Word 2007). I know I can create a 2 level index, but I'd actually like to go another level or 2. How do I do that? I've played around entering the code, but have been unsuccessful. Any help would be appreciated. Thanks Jeff G |
#2
Posted to microsoft.public.word.pagelayout
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Multiple Level Index
You can do this by adding (or editing) XE (index entry) fields manually.
Display hidden text (to see and edit the XE fields). Existing XE fields will display similar to this: { XE "entry:sub-entry" }. To add a level to an existing XE field, type another colon and another word to create more levels. For example: { XE "entry:sub-entry:sub-sub-entry" }. Update the index. To manually create XE fields, press Alt+F9. Word inserts field delimiters, { }. Just type the necessary code. Here's more on the syntax of the XE field (from Help at http://office.microsoft.com/en-us): ******************************************** Field codes: XE (Index Entry) field { XE "Text" [Switches ] } Defines the text and page number for an index entry (index entry: A field code that marks specific text for inclusion in an index. When you mark text as an index entry, Microsoft Word inserts an XE (Index Entry) field formatted as hidden text.). You insert an XE field to define an item to include in the index (index: A list of the words and phrases that are discussed in a printed document, along with the page numbers they appear on.). The XE field is formatted as hidden text (hidden text: Character formatting that allows you to show or hide specified text. Microsoft Word indicates hidden text by underlining it with a dotted line.) and displays no result in the document. To view this field, click Show/Hide . Security Because content that is formatted as hidden text can easily be made visible, do not use hidden text formatting to keep sensitive information private. Instructions "Text" Text you want to appear in the index. To indicate a subentry (subentry: An index entry that falls under a more general heading. For example, the index entry "planets" could have the subentries "Mars" and "Venus."), include the main entry text and the subentry text, separated by a colon (. Switches \b Applies bold formatting to the entry's page number. The field { XE "Highlighting text" \b } displays the entry as "Highlighting text, 23" in the index. The switch removes bold formatting if the index style (style: A combination of formatting characteristics, such as font, font size, and indentation, that you name and store as a set. When you apply a style, all of the formatting instructions in that style are applied at one time.) for the entry is bold. \f "Type" Defines an entry type. The entry for the field { XE "Selecting Text" \f "a" } is included only in an index inserted by the field { INDEX \f "a" }. The default entry type is "i." \i Makes the entry's page number italic. The field { XE "Finding text" \i } displays the entry as "Finding text, 23 " in the index. The switch removes the italic formatting if the index style for the entry is italic. \r Bookmark Inserts as the entry's page number the range of pages marked by the specified bookmark (bookmark: A location or selection of text in a file that you name for reference purposes. Bookmarks identify a location within your file that you can later refer or link to.). The field { XE "Selecting text" \r SelectingText } displays the entry as "Selecting text, 20–25" in the index. \t "Text" Inserts the text in place of a page number. Enclose the text in quotation marks. The field { XE "Highlighting" \t "See Selecting" } displays the entry "Highlighting, See Selecting" in the index. \y Specifies that the subsequent text defines the yomi (first phonetic character for sorting indexes) for the index entry. Note This switch can be used if you have at least one East Asian language enabled. ******************************************** -- Stefan Blom Microsoft Word MVP "Jeff Garrison" wrote in message ... I know this may be an easy question, but here goes... I'm creating an Index for my document (I'm using Word 2007). I know I can create a 2 level index, but I'd actually like to go another level or 2. How do I do that? I've played around entering the code, but have been unsuccessful. Any help would be appreciated. Thanks Jeff G |
#3
Posted to microsoft.public.word.pagelayout
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Multiple Level Index
Stefan -
I've tried that and this is what I get..... Here's the Index Code - {XE "Switchboards:Reports Switchboard:Management Reports Switchboard"} What I want to see is - Switchboards Reports Switchboard Management Reports Switchboard But what I get in the Index is - Switchboards...................................... .................................................. .................................................. .................................................. ..................... 10 Main Switchboard....................................... .................................................. .................................................. .................................................. ...... 11 New Project Switchboard....................................... .................................................. .................................................. ......................................... 13 Project Contact Management Switchboard....................................... .................................................. .................................................. ..... 14 Project Management Switchboard....................................... .................................................. .................................................. ...................... 12 Reports Switchboard Supervisor Reports Switchboard....................................... .................................................. .................................................. ..................... 17 Reports Switchboard....................................... .................................................. .................................................. ................................................. 15 Project Reports Switchboard....................................... .................................................. .................................................. ............................. 16 Reports Switchboard Management Reports Switchboard....................................... .................................................. .................................................. ................ 18 Am I missing something? Thanks. Jeff "Stefan Blom" wrote in message ... You can do this by adding (or editing) XE (index entry) fields manually. Display hidden text (to see and edit the XE fields). Existing XE fields will display similar to this: { XE "entry:sub-entry" }. To add a level to an existing XE field, type another colon and another word to create more levels. For example: { XE "entry:sub-entry:sub-sub-entry" }. Update the index. To manually create XE fields, press Alt+F9. Word inserts field delimiters, { }. Just type the necessary code. Here's more on the syntax of the XE field (from Help at http://office.microsoft.com/en-us): ******************************************** Field codes: XE (Index Entry) field { XE "Text" [Switches ] } Defines the text and page number for an index entry (index entry: A field code that marks specific text for inclusion in an index. When you mark text as an index entry, Microsoft Word inserts an XE (Index Entry) field formatted as hidden text.). You insert an XE field to define an item to include in the index (index: A list of the words and phrases that are discussed in a printed document, along with the page numbers they appear on.). The XE field is formatted as hidden text (hidden text: Character formatting that allows you to show or hide specified text. Microsoft Word indicates hidden text by underlining it with a dotted line.) and displays no result in the document. To view this field, click Show/Hide . Security Because content that is formatted as hidden text can easily be made visible, do not use hidden text formatting to keep sensitive information private. Instructions "Text" Text you want to appear in the index. To indicate a subentry (subentry: An index entry that falls under a more general heading. For example, the index entry "planets" could have the subentries "Mars" and "Venus."), include the main entry text and the subentry text, separated by a colon (. Switches \b Applies bold formatting to the entry's page number. The field { XE "Highlighting text" \b } displays the entry as "Highlighting text, 23" in the index. The switch removes bold formatting if the index style (style: A combination of formatting characteristics, such as font, font size, and indentation, that you name and store as a set. When you apply a style, all of the formatting instructions in that style are applied at one time.) for the entry is bold. \f "Type" Defines an entry type. The entry for the field { XE "Selecting Text" \f "a" } is included only in an index inserted by the field { INDEX \f "a" }. The default entry type is "i." \i Makes the entry's page number italic. The field { XE "Finding text" \i } displays the entry as "Finding text, 23 " in the index. The switch removes the italic formatting if the index style for the entry is italic. \r Bookmark Inserts as the entry's page number the range of pages marked by the specified bookmark (bookmark: A location or selection of text in a file that you name for reference purposes. Bookmarks identify a location within your file that you can later refer or link to.). The field { XE "Selecting text" \r SelectingText } displays the entry as "Selecting text, 20-25" in the index. \t "Text" Inserts the text in place of a page number. Enclose the text in quotation marks. The field { XE "Highlighting" \t "See Selecting" } displays the entry "Highlighting, See Selecting" in the index. \y Specifies that the subsequent text defines the yomi (first phonetic character for sorting indexes) for the index entry. Note This switch can be used if you have at least one East Asian language enabled. ******************************************** -- Stefan Blom Microsoft Word MVP "Jeff Garrison" wrote in message ... I know this may be an easy question, but here goes... I'm creating an Index for my document (I'm using Word 2007). I know I can create a 2 level index, but I'd actually like to go another level or 2. How do I do that? I've played around entering the code, but have been unsuccessful. Any help would be appreciated. Thanks Jeff G |
#4
Posted to microsoft.public.word.pagelayout
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Multiple Level Index
The indents seem to work correctly (or am I missing something?). If the
problem is that there is a separate line for each "Reports Switchboard" entry, look at the XE field codes, and verify that there are no differences between them; for example a missing space--which would make Word create separate entries for them. -- Stefan Blom Microsoft Word MVP "Jeff Garrison" wrote in message ... Stefan - I've tried that and this is what I get..... Here's the Index Code - {XE "Switchboards:Reports Switchboard:Management Reports Switchboard"} What I want to see is - Switchboards Reports Switchboard Management Reports Switchboard But what I get in the Index is - Switchboards...................................... .................................................. .................................................. .................................................. ................... 10 Main Switchboard....................................... .................................................. .................................................. .................................................. .... 11 New Project Switchboard....................................... .................................................. .................................................. ....................................... 13 Project Contact Management Switchboard....................................... .................................................. .................................................. ... 14 Project Management Switchboard....................................... .................................................. .................................................. .................... 12 Reports Switchboard Supervisor Reports Switchboard....................................... .................................................. .................................................. ................... 17 Reports Switchboard....................................... .................................................. .................................................. ............................................... 15 Project Reports Switchboard....................................... .................................................. .................................................. ........................... 16 Reports Switchboard Management Reports Switchboard....................................... .................................................. .................................................. .............. 18 Am I missing something? Thanks. Jeff "Stefan Blom" wrote in message ... You can do this by adding (or editing) XE (index entry) fields manually. Display hidden text (to see and edit the XE fields). Existing XE fields will display similar to this: { XE "entry:sub-entry" }. To add a level to an existing XE field, type another colon and another word to create more levels. For example: { XE "entry:sub-entry:sub-sub-entry" }. Update the index. To manually create XE fields, press Alt+F9. Word inserts field delimiters, { }. Just type the necessary code. Here's more on the syntax of the XE field (from Help at http://office.microsoft.com/en-us): ******************************************** Field codes: XE (Index Entry) field { XE "Text" [Switches ] } Defines the text and page number for an index entry (index entry: A field code that marks specific text for inclusion in an index. When you mark text as an index entry, Microsoft Word inserts an XE (Index Entry) field formatted as hidden text.). You insert an XE field to define an item to include in the index (index: A list of the words and phrases that are discussed in a printed document, along with the page numbers they appear on.). The XE field is formatted as hidden text (hidden text: Character formatting that allows you to show or hide specified text. Microsoft Word indicates hidden text by underlining it with a dotted line.) and displays no result in the document. To view this field, click Show/Hide . Security Because content that is formatted as hidden text can easily be made visible, do not use hidden text formatting to keep sensitive information private. Instructions "Text" Text you want to appear in the index. To indicate a subentry (subentry: An index entry that falls under a more general heading. For example, the index entry "planets" could have the subentries "Mars" and "Venus."), include the main entry text and the subentry text, separated by a colon (. Switches \b Applies bold formatting to the entry's page number. The field { XE "Highlighting text" \b } displays the entry as "Highlighting text, 23" in the index. The switch removes bold formatting if the index style (style: A combination of formatting characteristics, such as font, font size, and indentation, that you name and store as a set. When you apply a style, all of the formatting instructions in that style are applied at one time.) for the entry is bold. \f "Type" Defines an entry type. The entry for the field { XE "Selecting Text" \f "a" } is included only in an index inserted by the field { INDEX \f "a" }. The default entry type is "i." \i Makes the entry's page number italic. The field { XE "Finding text" \i } displays the entry as "Finding text, 23 " in the index. The switch removes the italic formatting if the index style for the entry is italic. \r Bookmark Inserts as the entry's page number the range of pages marked by the specified bookmark (bookmark: A location or selection of text in a file that you name for reference purposes. Bookmarks identify a location within your file that you can later refer or link to.). The field { XE "Selecting text" \r SelectingText } displays the entry as "Selecting text, 20-25" in the index. \t "Text" Inserts the text in place of a page number. Enclose the text in quotation marks. The field { XE "Highlighting" \t "See Selecting" } displays the entry "Highlighting, See Selecting" in the index. \y Specifies that the subsequent text defines the yomi (first phonetic character for sorting indexes) for the index entry. Note This switch can be used if you have at least one East Asian language enabled. ******************************************** -- Stefan Blom Microsoft Word MVP "Jeff Garrison" wrote in message ... I know this may be an easy question, but here goes... I'm creating an Index for my document (I'm using Word 2007). I know I can create a 2 level index, but I'd actually like to go another level or 2. How do I do that? I've played around entering the code, but have been unsuccessful. Any help would be appreciated. Thanks Jeff G |
#5
Posted to microsoft.public.word.pagelayout
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Multiple Level Index
The indents are fine, but you are right. I'd like for it to not put in a
separate line for each Reports Switchboard. I copied the XE code into the new line and added a : and what I want after it, but when I update it still puts a separate line for each Reports Switchboard. Thanks Jeff "Stefan Blom" wrote in message ... The indents seem to work correctly (or am I missing something?). If the problem is that there is a separate line for each "Reports Switchboard" entry, look at the XE field codes, and verify that there are no differences between them; for example a missing space--which would make Word create separate entries for them. -- Stefan Blom Microsoft Word MVP "Jeff Garrison" wrote in message ... Stefan - I've tried that and this is what I get..... Here's the Index Code - {XE "Switchboards:Reports Switchboard:Management Reports Switchboard"} What I want to see is - Switchboards Reports Switchboard Management Reports Switchboard But what I get in the Index is - Switchboards...................................... .................................................. .................................................. .................................................. ................... 10 Main Switchboard....................................... .................................................. .................................................. .................................................. .... 11 New Project Switchboard....................................... .................................................. .................................................. ....................................... 13 Project Contact Management Switchboard....................................... .................................................. .................................................. ... 14 Project Management Switchboard....................................... .................................................. .................................................. .................... 12 Reports Switchboard Supervisor Reports Switchboard....................................... .................................................. .................................................. ................... 17 Reports Switchboard....................................... .................................................. .................................................. ............................................... 15 Project Reports Switchboard....................................... .................................................. .................................................. ........................... 16 Reports Switchboard Management Reports Switchboard....................................... .................................................. .................................................. .............. 18 Am I missing something? Thanks. Jeff "Stefan Blom" wrote in message ... You can do this by adding (or editing) XE (index entry) fields manually. Display hidden text (to see and edit the XE fields). Existing XE fields will display similar to this: { XE "entry:sub-entry" }. To add a level to an existing XE field, type another colon and another word to create more levels. For example: { XE "entry:sub-entry:sub-sub-entry" }. Update the index. To manually create XE fields, press Alt+F9. Word inserts field delimiters, { }. Just type the necessary code. Here's more on the syntax of the XE field (from Help at http://office.microsoft.com/en-us): ******************************************** Field codes: XE (Index Entry) field { XE "Text" [Switches ] } Defines the text and page number for an index entry (index entry: A field code that marks specific text for inclusion in an index. When you mark text as an index entry, Microsoft Word inserts an XE (Index Entry) field formatted as hidden text.). You insert an XE field to define an item to include in the index (index: A list of the words and phrases that are discussed in a printed document, along with the page numbers they appear on.). The XE field is formatted as hidden text (hidden text: Character formatting that allows you to show or hide specified text. Microsoft Word indicates hidden text by underlining it with a dotted line.) and displays no result in the document. To view this field, click Show/Hide . Security Because content that is formatted as hidden text can easily be made visible, do not use hidden text formatting to keep sensitive information private. Instructions "Text" Text you want to appear in the index. To indicate a subentry (subentry: An index entry that falls under a more general heading. For example, the index entry "planets" could have the subentries "Mars" and "Venus."), include the main entry text and the subentry text, separated by a colon (. Switches \b Applies bold formatting to the entry's page number. The field { XE "Highlighting text" \b } displays the entry as "Highlighting text, 23" in the index. The switch removes bold formatting if the index style (style: A combination of formatting characteristics, such as font, font size, and indentation, that you name and store as a set. When you apply a style, all of the formatting instructions in that style are applied at one time.) for the entry is bold. \f "Type" Defines an entry type. The entry for the field { XE "Selecting Text" \f "a" } is included only in an index inserted by the field { INDEX \f "a" }. The default entry type is "i." \i Makes the entry's page number italic. The field { XE "Finding text" \i } displays the entry as "Finding text, 23 " in the index. The switch removes the italic formatting if the index style for the entry is italic. \r Bookmark Inserts as the entry's page number the range of pages marked by the specified bookmark (bookmark: A location or selection of text in a file that you name for reference purposes. Bookmarks identify a location within your file that you can later refer or link to.). The field { XE "Selecting text" \r SelectingText } displays the entry as "Selecting text, 20-25" in the index. \t "Text" Inserts the text in place of a page number. Enclose the text in quotation marks. The field { XE "Highlighting" \t "See Selecting" } displays the entry "Highlighting, See Selecting" in the index. \y Specifies that the subsequent text defines the yomi (first phonetic character for sorting indexes) for the index entry. Note This switch can be used if you have at least one East Asian language enabled. ******************************************** -- Stefan Blom Microsoft Word MVP "Jeff Garrison" wrote in message ... I know this may be an easy question, but here goes... I'm creating an Index for my document (I'm using Word 2007). I know I can create a 2 level index, but I'd actually like to go another level or 2. How do I do that? I've played around entering the code, but have been unsuccessful. Any help would be appreciated. Thanks Jeff G |
#6
Posted to microsoft.public.word.pagelayout
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Multiple Level Index
If the text strings are consistent (either spaces or no spaces), I don't
know what's causing this issue. Sorry. :-( -- Stefan Blom Microsoft Word MVP "Jeff Garrison" wrote in message ... The indents are fine, but you are right. I'd like for it to not put in a separate line for each Reports Switchboard. I copied the XE code into the new line and added a : and what I want after it, but when I update it still puts a separate line for each Reports Switchboard. Thanks Jeff "Stefan Blom" wrote in message ... The indents seem to work correctly (or am I missing something?). If the problem is that there is a separate line for each "Reports Switchboard" entry, look at the XE field codes, and verify that there are no differences between them; for example a missing space--which would make Word create separate entries for them. -- Stefan Blom Microsoft Word MVP "Jeff Garrison" wrote in message ... Stefan - I've tried that and this is what I get..... Here's the Index Code - {XE "Switchboards:Reports Switchboard:Management Reports Switchboard"} What I want to see is - Switchboards Reports Switchboard Management Reports Switchboard But what I get in the Index is - Switchboards...................................... .................................................. .................................................. .................................................. ................... 10 Main Switchboard....................................... .................................................. .................................................. .................................................. .... 11 New Project Switchboard....................................... .................................................. .................................................. ....................................... 13 Project Contact Management Switchboard....................................... .................................................. .................................................. ... 14 Project Management Switchboard....................................... .................................................. .................................................. .................... 12 Reports Switchboard Supervisor Reports Switchboard....................................... .................................................. .................................................. ................... 17 Reports Switchboard....................................... .................................................. .................................................. ............................................... 15 Project Reports Switchboard....................................... .................................................. .................................................. ........................... 16 Reports Switchboard Management Reports Switchboard....................................... .................................................. .................................................. .............. 18 Am I missing something? Thanks. Jeff "Stefan Blom" wrote in message ... You can do this by adding (or editing) XE (index entry) fields manually. Display hidden text (to see and edit the XE fields). Existing XE fields will display similar to this: { XE "entry:sub-entry" }. To add a level to an existing XE field, type another colon and another word to create more levels. For example: { XE "entry:sub-entry:sub-sub-entry" }. Update the index. To manually create XE fields, press Alt+F9. Word inserts field delimiters, { }. Just type the necessary code. Here's more on the syntax of the XE field (from Help at http://office.microsoft.com/en-us): ******************************************** Field codes: XE (Index Entry) field { XE "Text" [Switches ] } Defines the text and page number for an index entry (index entry: A field code that marks specific text for inclusion in an index. When you mark text as an index entry, Microsoft Word inserts an XE (Index Entry) field formatted as hidden text.). You insert an XE field to define an item to include in the index (index: A list of the words and phrases that are discussed in a printed document, along with the page numbers they appear on.). The XE field is formatted as hidden text (hidden text: Character formatting that allows you to show or hide specified text. Microsoft Word indicates hidden text by underlining it with a dotted line.) and displays no result in the document. To view this field, click Show/Hide . Security Because content that is formatted as hidden text can easily be made visible, do not use hidden text formatting to keep sensitive information private. Instructions "Text" Text you want to appear in the index. To indicate a subentry (subentry: An index entry that falls under a more general heading. For example, the index entry "planets" could have the subentries "Mars" and "Venus."), include the main entry text and the subentry text, separated by a colon (. Switches \b Applies bold formatting to the entry's page number. The field { XE "Highlighting text" \b } displays the entry as "Highlighting text, 23" in the index. The switch removes bold formatting if the index style (style: A combination of formatting characteristics, such as font, font size, and indentation, that you name and store as a set. When you apply a style, all of the formatting instructions in that style are applied at one time.) for the entry is bold. \f "Type" Defines an entry type. The entry for the field { XE "Selecting Text" \f "a" } is included only in an index inserted by the field { INDEX \f "a" }. The default entry type is "i." \i Makes the entry's page number italic. The field { XE "Finding text" \i } displays the entry as "Finding text, 23 " in the index. The switch removes the italic formatting if the index style for the entry is italic. \r Bookmark Inserts as the entry's page number the range of pages marked by the specified bookmark (bookmark: A location or selection of text in a file that you name for reference purposes. Bookmarks identify a location within your file that you can later refer or link to.). The field { XE "Selecting text" \r SelectingText } displays the entry as "Selecting text, 20-25" in the index. \t "Text" Inserts the text in place of a page number. Enclose the text in quotation marks. The field { XE "Highlighting" \t "See Selecting" } displays the entry "Highlighting, See Selecting" in the index. \y Specifies that the subsequent text defines the yomi (first phonetic character for sorting indexes) for the index entry. Note This switch can be used if you have at least one East Asian language enabled. ******************************************** -- Stefan Blom Microsoft Word MVP "Jeff Garrison" wrote in message ... I know this may be an easy question, but here goes... I'm creating an Index for my document (I'm using Word 2007). I know I can create a 2 level index, but I'd actually like to go another level or 2. How do I do that? I've played around entering the code, but have been unsuccessful. Any help would be appreciated. Thanks Jeff G |
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