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#1
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TOC in Word
I've successfully created a TOC for a document I've written. When I add more
textual information in the various sections of the document, I'm able to update the page numbering by hitting F9 and OK'ing the "Update page number only" selection. But when I add a new section in my document, I hit F9 and choose the "Update entire table" option. As a result, the new section get included in the TOC (along with page number adjustments). The problem now is indentation. When I originially created the TOC, I "fancied it up" by tabbing over some sections in a hierarchical fashion in an example as follows: 1. Topic 1 1.1. Topic 1a 1.2. Topic 1b The indentation problem (after I hit F9 and "Update entire table") gives me... 1. Topic 1 1.1. Topic 1a 1.2. Topic 1b 1.3. Topic 1c Does anyone know what I'd need to do to keep my original indentation format? Thanks. |
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#2
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TOC in Word
Each paragraph in a TOC is formatted using one of the built-in TOC styles.
Therefore, to change the layout of the TOC €“ and preserve the layout when you update the TOC - you need to modify the TOC styles. If your TOC was created using Words standard settings, Heading 1 is linked to TOC 1, Heading 2 to TOC 2, etc. From your example, I assume that you need to modify TOC 2. For help on modifying a style, see: http://www.shaunakelly.com/word/styl...ifyAStyle.html See also: http://www.ShaunaKelly.com/word/toc/CreateATOC.html http://sbarnhill.mvps.org/WordFAQs/TOCTips.htm. -- Regards Lene Fredborg DocTools - Denmark www.thedoctools.com Document automation - add-ins, macros and templates for Microsoft Word "BJackson" wrote: I've successfully created a TOC for a document I've written. When I add more textual information in the various sections of the document, I'm able to update the page numbering by hitting F9 and OK'ing the "Update page number only" selection. But when I add a new section in my document, I hit F9 and choose the "Update entire table" option. As a result, the new section get included in the TOC (along with page number adjustments). The problem now is indentation. When I originially created the TOC, I "fancied it up" by tabbing over some sections in a hierarchical fashion in an example as follows: 1. Topic 1 1.1. Topic 1a 1.2. Topic 1b The indentation problem (after I hit F9 and "Update entire table") gives me... 1. Topic 1 1.1. Topic 1a 1.2. Topic 1b 1.3. Topic 1c Does anyone know what I'd need to do to keep my original indentation format? Thanks. |
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#3
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TOC in Word
In addition to what Lene says, it looks like you have the entered text formatted as the heading style. I suspect you have a line break instead of a paragraph break after the heading. Switch on the Show nonprintable symbols if needed so you see this Pi-like symbols that mark the end of a paragraph. If it wraps to the next line showing a "hooked arrow" (this is entered by Shift+Enter) then you have a line break - and Word includes that in the paragraph. Also, it isnt clear to me whether you applied manual formatting to the TOC or did that on the style level (TOC 1, TOC 2, etc - as Lene pointed out). Pls realise that all yr hard work on the TOC formatting is overridden by Word as soon as you update "entire table" - and this is what you tell us so I have the nagging feeling this is what you'r doing. Lene Fredborg;2510673 Wrote: Each paragraph in a TOC is formatted using one of the built-in TOC styles. Therefore, to change the layout of the TOC €“ and preserve the layout when you update the TOC - you need to modify the TOC styles. If your TOC was created using Word€™s standard settings, Heading 1 is linked to TOC 1, Heading 2 to TOC 2, etc. From your example, I assume that you need to modify TOC 2. For help on modifying a style, see: http://www.shaunakelly.com/word/styl...ifyAStyle.html See also: http://www.ShaunaKelly.com/word/toc/CreateATOC.html http://sbarnhill.mvps.org/WordFAQs/TOCTips.htm. -- Regards Lene Fredborg DocTools - Denmark www.thedoctools.com Document automation - add-ins, macros and templates for Microsoft Word "BJackson" wrote: - I've successfully created a TOC for a document I've written. When I add more textual information in the various sections of the document, I'm able to update the page numbering by hitting F9 and OK'ing the "Update page number only" selection. But when I add a new section in my document, I hit F9 and choose the "Update entire table" option. As a result, the new section get included in the TOC (along with page number adjustments). The problem now is indentation. When I originially created the TOC, I "fancied it up" by tabbing over some sections in a hierarchical fashion in an example as follows: 1. Topic 1 1.1. Topic 1a 1.2. Topic 1b The indentation problem (after I hit F9 and "Update entire table") gives me... 1. Topic 1 1.1. Topic 1a 1.2. Topic 1b 1.3. Topic 1c Does anyone know what I'd need to do to keep my original indentation format? Thanks.- -- Henk57 |
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