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#1
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Table Normal Style
I'm running Office 2003. I have created a template for theses and
dissertations at San Diego State University, which is based on the Normal style that has been modified for 1.5 line spacing. However, for tables, I would like to retain single spacing that is the default in Word. Problem 1: I am not allowed to modify the Table Normal style. I did go to Table Autoformat and changed the paragraph spacing for the Table Grid style to single spacing, but when I selected an "example table" in the template document (currently at 1.5 spacing) and applied the Table Grid style (I customized the style list so that it would appear), nothing changed. I CAN however insert a NEW table and it appears single spaced (that's good!). Problem 2: Students often begin their theses in Word before using the template and are taught to use the Master Doc/Insert subdocs feature. Even doing this correctly, single-spaced tables in the original are changed to 1.5 spacing, apparently picking up the spacing from the Normal style, which I assume is what "Table Normal" is based on. Students may have used any of the autoformatted table styles available in Word and I would like them all to remain intact. How can I modify our template to accommodate this? Thanks. -- Linda |
#2
Posted to microsoft.public.word.tables
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Table Normal Style
This is one of the reasons we advise modifying Body Text and using that as
the basic style for body text instead of Normal. See http://word.mvps.org/FAQs/Formatting...BodyStyles.htm. See also http://www.shaunakelly.com/word/tablestyles/index.html -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Linda" wrote in message ... I'm running Office 2003. I have created a template for theses and dissertations at San Diego State University, which is based on the Normal style that has been modified for 1.5 line spacing. However, for tables, I would like to retain single spacing that is the default in Word. Problem 1: I am not allowed to modify the Table Normal style. I did go to Table Autoformat and changed the paragraph spacing for the Table Grid style to single spacing, but when I selected an "example table" in the template document (currently at 1.5 spacing) and applied the Table Grid style (I customized the style list so that it would appear), nothing changed. I CAN however insert a NEW table and it appears single spaced (that's good!). Problem 2: Students often begin their theses in Word before using the template and are taught to use the Master Doc/Insert subdocs feature. Even doing this correctly, single-spaced tables in the original are changed to 1.5 spacing, apparently picking up the spacing from the Normal style, which I assume is what "Table Normal" is based on. Students may have used any of the autoformatted table styles available in Word and I would like them all to remain intact. How can I modify our template to accommodate this? Thanks. -- Linda |
#3
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Table Normal Style
Thanks, Suzanne. Our original template did use Body Text but then students
had to go through 150+ pages of text and graphics to change all their original text (in Normal) to Body Text. We thought this would be simpler for them. Until we stumbled across this problem, of course. -- Linda "Suzanne S. Barnhill" wrote: This is one of the reasons we advise modifying Body Text and using that as the basic style for body text instead of Normal. See http://word.mvps.org/FAQs/Formatting...BodyStyles.htm. See also http://www.shaunakelly.com/word/tablestyles/index.html -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Linda" wrote in message ... I'm running Office 2003. I have created a template for theses and dissertations at San Diego State University, which is based on the Normal style that has been modified for 1.5 line spacing. However, for tables, I would like to retain single spacing that is the default in Word. Problem 1: I am not allowed to modify the Table Normal style. I did go to Table Autoformat and changed the paragraph spacing for the Table Grid style to single spacing, but when I selected an "example table" in the template document (currently at 1.5 spacing) and applied the Table Grid style (I customized the style list so that it would appear), nothing changed. I CAN however insert a NEW table and it appears single spaced (that's good!). Problem 2: Students often begin their theses in Word before using the template and are taught to use the Master Doc/Insert subdocs feature. Even doing this correctly, single-spaced tables in the original are changed to 1.5 spacing, apparently picking up the spacing from the Normal style, which I assume is what "Table Normal" is based on. Students may have used any of the autoformatted table styles available in Word and I would like them all to remain intact. How can I modify our template to accommodate this? Thanks. -- Linda |
#4
Posted to microsoft.public.word.tables
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Table Normal Style
They can't use Find and Replace to replace Normal with Body Text? This would
be something useful for them to learn. To tell the truth, the first thing I do with any document I get is to apply Body Text (or Body Text First Indent, as appropriate) to the entire thing, then go through and tag the headings and whatnot appropriately. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Linda" wrote in message ... Thanks, Suzanne. Our original template did use Body Text but then students had to go through 150+ pages of text and graphics to change all their original text (in Normal) to Body Text. We thought this would be simpler for them. Until we stumbled across this problem, of course. -- Linda "Suzanne S. Barnhill" wrote: This is one of the reasons we advise modifying Body Text and using that as the basic style for body text instead of Normal. See http://word.mvps.org/FAQs/Formatting...BodyStyles.htm. See also http://www.shaunakelly.com/word/tablestyles/index.html -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Linda" wrote in message ... I'm running Office 2003. I have created a template for theses and dissertations at San Diego State University, which is based on the Normal style that has been modified for 1.5 line spacing. However, for tables, I would like to retain single spacing that is the default in Word. Problem 1: I am not allowed to modify the Table Normal style. I did go to Table Autoformat and changed the paragraph spacing for the Table Grid style to single spacing, but when I selected an "example table" in the template document (currently at 1.5 spacing) and applied the Table Grid style (I customized the style list so that it would appear), nothing changed. I CAN however insert a NEW table and it appears single spaced (that's good!). Problem 2: Students often begin their theses in Word before using the template and are taught to use the Master Doc/Insert subdocs feature. Even doing this correctly, single-spaced tables in the original are changed to 1.5 spacing, apparently picking up the spacing from the Normal style, which I assume is what "Table Normal" is based on. Students may have used any of the autoformatted table styles available in Word and I would like them all to remain intact. How can I modify our template to accommodate this? Thanks. -- Linda |
#5
Posted to microsoft.public.word.tables
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Table Normal Style/Autonumbering
Ha! Yes, I thought of that, too. However, I typically get them AFTER they've
written their entire thesis (though I'm working on that). There are still a large percent who know very little about Word and, other than using the bullet or numbered list icons, have their entire thesis in Normal and all "other" formatting has been done manually, still based on Normal. Even, for some, tables! So using the Find & Replace would be equivalent to doing a Select All and changing to Body Text. So...we may just need to rebuild the template to include Body Text. My next project, though is incorporating the autonumbering feature. Have you written anything on that? It seems that autonumbering starts at the Heading 1 level. Is there any way to set the Chapter Title style for the top level so that the first-level heading in a chapter (for which we are now using the Heading 1 style) can be numbered at the 1.1 level? Heading 2 would be 1.1.1, etc. Thanks. -- Linda "Suzanne S. Barnhill" wrote: They can't use Find and Replace to replace Normal with Body Text? This would be something useful for them to learn. To tell the truth, the first thing I do with any document I get is to apply Body Text (or Body Text First Indent, as appropriate) to the entire thing, then go through and tag the headings and whatnot appropriately. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Linda" wrote in message ... Thanks, Suzanne. Our original template did use Body Text but then students had to go through 150+ pages of text and graphics to change all their original text (in Normal) to Body Text. We thought this would be simpler for them. Until we stumbled across this problem, of course. -- Linda "Suzanne S. Barnhill" wrote: This is one of the reasons we advise modifying Body Text and using that as the basic style for body text instead of Normal. See http://word.mvps.org/FAQs/Formatting...BodyStyles.htm. See also http://www.shaunakelly.com/word/tablestyles/index.html -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Linda" wrote in message ... I'm running Office 2003. I have created a template for theses and dissertations at San Diego State University, which is based on the Normal style that has been modified for 1.5 line spacing. However, for tables, I would like to retain single spacing that is the default in Word. Problem 1: I am not allowed to modify the Table Normal style. I did go to Table Autoformat and changed the paragraph spacing for the Table Grid style to single spacing, but when I selected an "example table" in the template document (currently at 1.5 spacing) and applied the Table Grid style (I customized the style list so that it would appear), nothing changed. I CAN however insert a NEW table and it appears single spaced (that's good!). Problem 2: Students often begin their theses in Word before using the template and are taught to use the Master Doc/Insert subdocs feature. Even doing this correctly, single-spaced tables in the original are changed to 1.5 spacing, apparently picking up the spacing from the Normal style, which I assume is what "Table Normal" is based on. Students may have used any of the autoformatted table styles available in Word and I would like them all to remain intact. How can I modify our template to accommodate this? Thanks. -- Linda |
#6
Posted to microsoft.public.word.tables
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Table Normal Style
Yes, we could tell them to do that, but for some, that would be equivalent to
saying: "Select All and change to Body Text." Some students don't even use the table feature to create tables! We'll just have to go back to using Body Text for text and get more students to start their writing within the template. My next project is to incorporate the autonumbering feature into the template. Have you written anything on that? Mostly what I need to know is whether it is possible to assign the top level to the Chapter Title style. It seemed to me while I was researching this that the top level was assigned to Heading 1 by default and I was not able to find a way to assign that to a different style. Help with this would be terrific. Thanks... -- Linda "Suzanne S. Barnhill" wrote: They can't use Find and Replace to replace Normal with Body Text? This would be something useful for them to learn. To tell the truth, the first thing I do with any document I get is to apply Body Text (or Body Text First Indent, as appropriate) to the entire thing, then go through and tag the headings and whatnot appropriately. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Linda" wrote in message ... Thanks, Suzanne. Our original template did use Body Text but then students had to go through 150+ pages of text and graphics to change all their original text (in Normal) to Body Text. We thought this would be simpler for them. Until we stumbled across this problem, of course. -- Linda "Suzanne S. Barnhill" wrote: This is one of the reasons we advise modifying Body Text and using that as the basic style for body text instead of Normal. See http://word.mvps.org/FAQs/Formatting...BodyStyles.htm. See also http://www.shaunakelly.com/word/tablestyles/index.html -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Linda" wrote in message ... I'm running Office 2003. I have created a template for theses and dissertations at San Diego State University, which is based on the Normal style that has been modified for 1.5 line spacing. However, for tables, I would like to retain single spacing that is the default in Word. Problem 1: I am not allowed to modify the Table Normal style. I did go to Table Autoformat and changed the paragraph spacing for the Table Grid style to single spacing, but when I selected an "example table" in the template document (currently at 1.5 spacing) and applied the Table Grid style (I customized the style list so that it would appear), nothing changed. I CAN however insert a NEW table and it appears single spaced (that's good!). Problem 2: Students often begin their theses in Word before using the template and are taught to use the Master Doc/Insert subdocs feature. Even doing this correctly, single-spaced tables in the original are changed to 1.5 spacing, apparently picking up the spacing from the Normal style, which I assume is what "Table Normal" is based on. Students may have used any of the autoformatted table styles available in Word and I would like them all to remain intact. How can I modify our template to accommodate this? Thanks. -- Linda |
#7
Posted to microsoft.public.word.tables
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Table Normal Style/Autonumbering
You can use any styles you want, but the built-in heading styles have
certain "magic" properties. See these articles: How to create numbered headings or outline numbering in your Word document http://www.shaunakelly.com/word/numb...Numbering.html Why use Words built-in heading styles? http://www.shaunakelly.com/word/numb...ingStyles.html -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Linda" wrote in message ... Ha! Yes, I thought of that, too. However, I typically get them AFTER they've written their entire thesis (though I'm working on that). There are still a large percent who know very little about Word and, other than using the bullet or numbered list icons, have their entire thesis in Normal and all "other" formatting has been done manually, still based on Normal. Even, for some, tables! So using the Find & Replace would be equivalent to doing a Select All and changing to Body Text. So...we may just need to rebuild the template to include Body Text. My next project, though is incorporating the autonumbering feature. Have you written anything on that? It seems that autonumbering starts at the Heading 1 level. Is there any way to set the Chapter Title style for the top level so that the first-level heading in a chapter (for which we are now using the Heading 1 style) can be numbered at the 1.1 level? Heading 2 would be 1.1.1, etc. Thanks. -- Linda "Suzanne S. Barnhill" wrote: They can't use Find and Replace to replace Normal with Body Text? This would be something useful for them to learn. To tell the truth, the first thing I do with any document I get is to apply Body Text (or Body Text First Indent, as appropriate) to the entire thing, then go through and tag the headings and whatnot appropriately. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Linda" wrote in message ... Thanks, Suzanne. Our original template did use Body Text but then students had to go through 150+ pages of text and graphics to change all their original text (in Normal) to Body Text. We thought this would be simpler for them. Until we stumbled across this problem, of course. -- Linda "Suzanne S. Barnhill" wrote: This is one of the reasons we advise modifying Body Text and using that as the basic style for body text instead of Normal. See http://word.mvps.org/FAQs/Formatting...BodyStyles.htm. See also http://www.shaunakelly.com/word/tablestyles/index.html -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Linda" wrote in message ... I'm running Office 2003. I have created a template for theses and dissertations at San Diego State University, which is based on the Normal style that has been modified for 1.5 line spacing. However, for tables, I would like to retain single spacing that is the default in Word. Problem 1: I am not allowed to modify the Table Normal style. I did go to Table Autoformat and changed the paragraph spacing for the Table Grid style to single spacing, but when I selected an "example table" in the template document (currently at 1.5 spacing) and applied the Table Grid style (I customized the style list so that it would appear), nothing changed. I CAN however insert a NEW table and it appears single spaced (that's good!). Problem 2: Students often begin their theses in Word before using the template and are taught to use the Master Doc/Insert subdocs feature. Even doing this correctly, single-spaced tables in the original are changed to 1.5 spacing, apparently picking up the spacing from the Normal style, which I assume is what "Table Normal" is based on. Students may have used any of the autoformatted table styles available in Word and I would like them all to remain intact. How can I modify our template to accommodate this? Thanks. -- Linda |
#8
Posted to microsoft.public.word.tables
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Table Normal Style
See reply to your duplicate post.
-- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Linda" wrote in message ... Yes, we could tell them to do that, but for some, that would be equivalent to saying: "Select All and change to Body Text." Some students don't even use the table feature to create tables! We'll just have to go back to using Body Text for text and get more students to start their writing within the template. My next project is to incorporate the autonumbering feature into the template. Have you written anything on that? Mostly what I need to know is whether it is possible to assign the top level to the Chapter Title style. It seemed to me while I was researching this that the top level was assigned to Heading 1 by default and I was not able to find a way to assign that to a different style. Help with this would be terrific. Thanks... -- Linda "Suzanne S. Barnhill" wrote: They can't use Find and Replace to replace Normal with Body Text? This would be something useful for them to learn. To tell the truth, the first thing I do with any document I get is to apply Body Text (or Body Text First Indent, as appropriate) to the entire thing, then go through and tag the headings and whatnot appropriately. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Linda" wrote in message ... Thanks, Suzanne. Our original template did use Body Text but then students had to go through 150+ pages of text and graphics to change all their original text (in Normal) to Body Text. We thought this would be simpler for them. Until we stumbled across this problem, of course. -- Linda "Suzanne S. Barnhill" wrote: This is one of the reasons we advise modifying Body Text and using that as the basic style for body text instead of Normal. See http://word.mvps.org/FAQs/Formatting...BodyStyles.htm. See also http://www.shaunakelly.com/word/tablestyles/index.html -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Linda" wrote in message ... I'm running Office 2003. I have created a template for theses and dissertations at San Diego State University, which is based on the Normal style that has been modified for 1.5 line spacing. However, for tables, I would like to retain single spacing that is the default in Word. Problem 1: I am not allowed to modify the Table Normal style. I did go to Table Autoformat and changed the paragraph spacing for the Table Grid style to single spacing, but when I selected an "example table" in the template document (currently at 1.5 spacing) and applied the Table Grid style (I customized the style list so that it would appear), nothing changed. I CAN however insert a NEW table and it appears single spaced (that's good!). Problem 2: Students often begin their theses in Word before using the template and are taught to use the Master Doc/Insert subdocs feature. Even doing this correctly, single-spaced tables in the original are changed to 1.5 spacing, apparently picking up the spacing from the Normal style, which I assume is what "Table Normal" is based on. Students may have used any of the autoformatted table styles available in Word and I would like them all to remain intact. How can I modify our template to accommodate this? Thanks. -- Linda |
#9
Posted to microsoft.public.word.tables
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Table Normal Style
When presented with a document in something like typwriter manuscript format,
I usually use Ctrl+A followed by Ctrl+Shift+N to make it all Normal text. Next, I execute Format/Autoformat. All Normal paragraphs ending with periods are automatically converted to Body Text. All Normal paragraphs ending with no period are automatically converted to headings (with some amazingly good guesses about heading level based on the beginning of the sentence) All instances of a hard carriage return (paragraph mark) between two Body Text paragraphs to separate them from one another are removed. It's an enormous timesaver. I'm trying to find out how to alter the behavior of this autoformat function, though--when the process is used on a memorandum, it has bizarre styles that it automatically applies to To/From/Subject lines and the like. "Suzanne S. Barnhill" wrote: See reply to your duplicate post. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Linda" wrote in message ... Yes, we could tell them to do that, but for some, that would be equivalent to saying: "Select All and change to Body Text." Some students don't even use the table feature to create tables! We'll just have to go back to using Body Text for text and get more students to start their writing within the template. My next project is to incorporate the autonumbering feature into the template. Have you written anything on that? Mostly what I need to know is whether it is possible to assign the top level to the Chapter Title style. It seemed to me while I was researching this that the top level was assigned to Heading 1 by default and I was not able to find a way to assign that to a different style. Help with this would be terrific. Thanks... -- Linda "Suzanne S. Barnhill" wrote: They can't use Find and Replace to replace Normal with Body Text? This would be something useful for them to learn. To tell the truth, the first thing I do with any document I get is to apply Body Text (or Body Text First Indent, as appropriate) to the entire thing, then go through and tag the headings and whatnot appropriately. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Linda" wrote in message ... Thanks, Suzanne. Our original template did use Body Text but then students had to go through 150+ pages of text and graphics to change all their original text (in Normal) to Body Text. We thought this would be simpler for them. Until we stumbled across this problem, of course. -- Linda "Suzanne S. Barnhill" wrote: This is one of the reasons we advise modifying Body Text and using that as the basic style for body text instead of Normal. See http://word.mvps.org/FAQs/Formatting...BodyStyles.htm. See also http://www.shaunakelly.com/word/tablestyles/index.html -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Linda" wrote in message ... I'm running Office 2003. I have created a template for theses and dissertations at San Diego State University, which is based on the Normal style that has been modified for 1.5 line spacing. However, for tables, I would like to retain single spacing that is the default in Word. Problem 1: I am not allowed to modify the Table Normal style. I did go to Table Autoformat and changed the paragraph spacing for the Table Grid style to single spacing, but when I selected an "example table" in the template document (currently at 1.5 spacing) and applied the Table Grid style (I customized the style list so that it would appear), nothing changed. I CAN however insert a NEW table and it appears single spaced (that's good!). Problem 2: Students often begin their theses in Word before using the template and are taught to use the Master Doc/Insert subdocs feature. Even doing this correctly, single-spaced tables in the original are changed to 1.5 spacing, apparently picking up the spacing from the Normal style, which I assume is what "Table Normal" is based on. Students may have used any of the autoformatted table styles available in Word and I would like them all to remain intact. How can I modify our template to accommodate this? Thanks. -- Linda |
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