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#1
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doc templates
I am writing various reports simultaneousley at the moment using Word 2002
and I would like them all to look exactly the same in the way of formatting and layout. Is it possible that if a document is created from a template this document and all similar documents can be automatically updated on changing the original template file? Thanks for your help. |
#2
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Yes, you can update the styles of a document to match the attached
template. Open the document that should be updated. On the Tools menu, click Templates and Add-Ins. Click the "Automatically update document styles" option to select it, and click OK. Note that if you revisit the dialog box, you'll find that the option is still selected, which may not be what you want. In fact, for documents containing numbered paragraphs, it might be a bad idea to keep "Automatically update document styles" checked. -- Stefan Blom "Comeonthefife" wrote in message ... I am writing various reports simultaneousley at the moment using Word 2002 and I would like them all to look exactly the same in the way of formatting and layout. Is it possible that if a document is created from a template this document and all similar documents can be automatically updated on changing the original template file? Thanks for your help. |
#3
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You can update a document's styles from the template. Styles do _not_
include margins or headers and footers. You could have the contents of your headers and footers be AutoText fields, drawing their content from your template. You update the styles through the Tools Templates and Add-Ins dialog by checking the box to update styles from the template. Note, it is almost always best to leave this box unchecked, which in your case would mean going back to the dialog and unchecking the box after you've done an update. One reason for leaving this box unchecked is that if you send the document to another computer with the box checked, your styles would update from the recipient's normal.dot template, probably ruining your formatting. Probably the simplest way to update a document to match changes in the template is to create a new document based on the template and paste the content from your old document into the new one. Then close the old document and save the new one to the same name and folder. -- Charles Kenyon Word New User FAQ & Web Directory: http://addbalance.com/word Intermediate User's Guide to Microsoft Word (supplemented version of Microsoft's Legal Users' Guide) http://addbalance.com/usersguide See also the MVP FAQ: http://www.mvps.org/word which is awesome! --------- --------- --------- --------- --------- --------- This message is posted to a newsgroup. Please post replies and questions to the newsgroup so that others can learn from my ignorance and your wisdom. "Comeonthefife" wrote in message ... I am writing various reports simultaneousley at the moment using Word 2002 and I would like them all to look exactly the same in the way of formatting and layout. Is it possible that if a document is created from a template this document and all similar documents can be automatically updated on changing the original template file? Thanks for your help. |
#4
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Also note that if by "formatting and layout" you mean more than styles (and
I suspect that you do), then the method Stefan suggests will not be helpful; reattaching the template will have no effect on margins, header/footer, or any other document-level formatting. To achieve this result, you must create a new document based on the updated template and insert the old document in it using Insert | File. Even this won't work entirely if the original document contains section breaks, as they will bring their formatting along with them. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Stefan Blom" wrote in message ... Yes, you can update the styles of a document to match the attached template. Open the document that should be updated. On the Tools menu, click Templates and Add-Ins. Click the "Automatically update document styles" option to select it, and click OK. Note that if you revisit the dialog box, you'll find that the option is still selected, which may not be what you want. In fact, for documents containing numbered paragraphs, it might be a bad idea to keep "Automatically update document styles" checked. -- Stefan Blom "Comeonthefife" wrote in message ... I am writing various reports simultaneousley at the moment using Word 2002 and I would like them all to look exactly the same in the way of formatting and layout. Is it possible that if a document is created from a template this document and all similar documents can be automatically updated on changing the original template file? Thanks for your help. |
#5
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Thanks for your help, I think I'll just have to get my page layout right
first time, though the formatting tip may come in handy. |
#6
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Good point. I completely overlooked the reference to "layout" in the
original message. -- Stefan Blom "Suzanne S. Barnhill" wrote in message ... Also note that if by "formatting and layout" you mean more than styles (and I suspect that you do), then the method Stefan suggests will not be helpful; reattaching the template will have no effect on margins, header/footer, or any other document-level formatting. To achieve this result, you must create a new document based on the updated template and insert the old document in it using Insert | File. Even this won't work entirely if the original document contains section breaks, as they will bring their formatting along with them. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Stefan Blom" wrote in message ... Yes, you can update the styles of a document to match the attached template. Open the document that should be updated. On the Tools menu, click Templates and Add-Ins. Click the "Automatically update document styles" option to select it, and click OK. Note that if you revisit the dialog box, you'll find that the option is still selected, which may not be what you want. In fact, for documents containing numbered paragraphs, it might be a bad idea to keep "Automatically update document styles" checked. -- Stefan Blom "Comeonthefife" wrote in message ... I am writing various reports simultaneousley at the moment using Word 2002 and I would like them all to look exactly the same in the way of formatting and layout. Is it possible that if a document is created from a template this document and all similar documents can be automatically updated on changing the original template file? Thanks for your help. |
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