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#1
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Cross-reference, insert footnote, doesn't update bug
I'm working on several large papers and a thesis, and have noted the
following bug in Word 2007. I understand how to use automatic footnoting, how to use cross-references to repeat a footnote reference, and how to highlight text and press F9 to update fields (cross-references) if a footnote is inserted or deleted. But, I have noticed on a number of occasions that cross-referenced footnotes do not properly update, and are left pointing to the wrong footnote. As an incorrect footnote could be a big issue in any number of different precise-writing settings, I wanted to figure out why this was happening. I've been able to isolate that this _sometimes_ occurs when you are inserting a footnote in front of one that you have cross-referenced, ie when the footnote you insert has the same number as one you've cross-referenced (so the cross-referenced footnote is increasing in value by 1, yet the cross-reference does NOT increase by one but stays pointing to the newly inserted footnote!!). I've been able to reproduce the error very consistently when the cross-referenced footnote is footnote #1, and you insert a footnote before it, the cross-referenced footnote will not update to 2 no matter what you do, it incorrectly stays on 1. It can be very time consuming to check every footnote for cross-references when you insert another with the same number. This is a serious bug, one which I would think would make this product untrustable in many professional environments. It is amazing to me that I cannot find any other reference to this problem in Word 2007 on the internet. Am I doing something wrong here? Is there an easy solution besides painstakingly checking over 100s of citations? |
#2
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Cross-reference, insert footnote, doesn't update bug
Is Track Changes on?
Have you Ctrl-A F9'd to update all your x-refs? On Jan 20, 12:33*pm, UtopiaSoon wrote: I'm working on several large papers and a thesis, and have noted the following bug in Word 2007. I understand how to use automatic footnoting, how to use cross-references to repeat a footnote reference, and how to highlight text and press F9 to update fields (cross-references) if a footnote is inserted or deleted. *But, I have noticed on a number of occasions that cross-referenced footnotes do not properly update, and are left pointing to the wrong footnote. *As an incorrect footnote could be a big issue in any number of different precise-writing settings, I wanted to figure out why this was happening. * I've been able to isolate that this _sometimes_ occurs when you are inserting a footnote in front of one that you have cross-referenced, ie when the footnote you insert has the same number as one you've cross-referenced (so the cross-referenced footnote is increasing in value by 1, yet the cross-reference does NOT increase by one but stays pointing to the newly inserted footnote!!). *I've been able to reproduce the error very consistently when the cross-referenced footnote is footnote #1, and you insert a footnote before it, the cross-referenced footnote will not update to 2 no matter what you do, it incorrectly stays on 1. * It can be very time consuming to check every footnote for cross-references when you insert another with the same number. *This is a serious bug, one which I would think would make this product untrustable in many professional environments. It is amazing to me that I *cannot find any other reference to this problem in Word 2007 on the internet. *Am I doing something wrong here? *Is there an easy solution besides painstakingly checking over 100s of citations? * |
#3
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Cross-reference, insert footnote, doesn't update bug
Track changes is not on.
In all cases where I've observed the bug, I've selected all and F9'd both the text and the footnotes. "grammatim" wrote: Is Track Changes on? Have you Ctrl-A F9'd to update all your x-refs? On Jan 20, 12:33 pm, UtopiaSoon wrote: I'm working on several large papers and a thesis, and have noted the following bug in Word 2007. I understand how to use automatic footnoting, how to use cross-references to repeat a footnote reference, and how to highlight text and press F9 to update fields (cross-references) if a footnote is inserted or deleted. But, I have noticed on a number of occasions that cross-referenced footnotes do not properly update, and are left pointing to the wrong footnote. As an incorrect footnote could be a big issue in any number of different precise-writing settings, I wanted to figure out why this was happening. I've been able to isolate that this _sometimes_ occurs when you are inserting a footnote in front of one that you have cross-referenced, ie when the footnote you insert has the same number as one you've cross-referenced (so the cross-referenced footnote is increasing in value by 1, yet the cross-reference does NOT increase by one but stays pointing to the newly inserted footnote!!). I've been able to reproduce the error very consistently when the cross-referenced footnote is footnote #1, and you insert a footnote before it, the cross-referenced footnote will not update to 2 no matter what you do, it incorrectly stays on 1. It can be very time consuming to check every footnote for cross-references when you insert another with the same number. This is a serious bug, one which I would think would make this product untrustable in many professional environments. It is amazing to me that I cannot find any other reference to this problem in Word 2007 on the internet. Am I doing something wrong here? Is there an easy solution besides painstakingly checking over 100s of citations? |
#4
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Cross-reference, insert footnote, doesn't update bug
Note also that I am able to reproduce this bug on several different machine
from a new document, where I insert a footnote in front of footnote 1, and the cross-reference to footnote 1 stays on 1 after updating all fields. "grammatim" wrote: Is Track Changes on? Have you Ctrl-A F9'd to update all your x-refs? On Jan 20, 12:33 pm, UtopiaSoon wrote: I'm working on several large papers and a thesis, and have noted the following bug in Word 2007. I understand how to use automatic footnoting, how to use cross-references to repeat a footnote reference, and how to highlight text and press F9 to update fields (cross-references) if a footnote is inserted or deleted. But, I have noticed on a number of occasions that cross-referenced footnotes do not properly update, and are left pointing to the wrong footnote. As an incorrect footnote could be a big issue in any number of different precise-writing settings, I wanted to figure out why this was happening. I've been able to isolate that this _sometimes_ occurs when you are inserting a footnote in front of one that you have cross-referenced, ie when the footnote you insert has the same number as one you've cross-referenced (so the cross-referenced footnote is increasing in value by 1, yet the cross-reference does NOT increase by one but stays pointing to the newly inserted footnote!!). I've been able to reproduce the error very consistently when the cross-referenced footnote is footnote #1, and you insert a footnote before it, the cross-referenced footnote will not update to 2 no matter what you do, it incorrectly stays on 1. It can be very time consuming to check every footnote for cross-references when you insert another with the same number. This is a serious bug, one which I would think would make this product untrustable in many professional environments. It is amazing to me that I cannot find any other reference to this problem in Word 2007 on the internet. Am I doing something wrong here? Is there an easy solution besides painstakingly checking over 100s of citations? |
#5
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Cross-reference, insert footnote, doesn't update bug
When you insert a cross-reference, Word creates a _Ref bookmark around the
item to which you refer. I have tested what you describe in both Word 2003 and Word 2007 and I can reproduce the problem. If you insert a footnote reference _immediately_ in front of an existing footnote reference, it is understandable that the problem occurs. Then the _Ref bookmark that was inserted around the first footnote reference will expand to include the new footnote reference too. The behavior is related to the cross-reference problems I have illustrated at: http://www.thedoctools.com/index.php...erence_trouble However, what seems to happen is that the _Ref bookmark sometimes will expand to include the new footnote reference even if you leave a space and/or one or more characters between the existing and the new footnote reference. This should not happen€¦ I have tried whether I could find a €śsafe€ť way to prevent the problem. As you also describe, the problem seems to be most persistent if you have a cross-reference to the first footnote and insert a new footnote prior to that. Actually, I found no €śsafe€ť way the insert a new footnote in that case. The existing _Ref bookmark seems to be able to expand across any text found between the two footnote references €“ i.e. the most €śsafe€ť method may be to replace the cross-references to the original footnote 1. As regards other footnotes, I found that you may be able to prevent the problem if you make sure that a least a space is found between the existing footnote reference and the cursor when you insert the new footnote. However, if you have _once_ inserted a new footnote reference _immediately_ to the left of an existing footnote reference to which a cross-reference is found, the problem with the expanded €“ and erroneous - _Ref bookmark seems to be sticky: even if you delete the new footnote reference and insert a new one with at least a space to separate it from the existing one, the €śexpanded€ť bookmark problem also seems to occur for the new footnote reference €“ and then you may need to replace cross-references to that footnote too. So all in all, I did not find any €śsafe€ť methods €“ it will take some more experiments if possible at all. In order to make it easier to find _Ref bookmarks that may be wrong, I made the following macro which may help you isolate which cross-references you may need to replace. The macro checks all bookmarks in the document. If the bookmark name starts with €ś_Ref€ť, it is checked whether that bookmark includes more than one footnote. In that case the bookmark text is marked by red highlight. Here is the macro: Sub Footnotes_MarkProblemRefBookmarks() Dim oBookmark As Bookmark Dim nCount As Long nCount = 0 For Each oBookmark In ActiveDocument.Bookmarks With oBookmark If Left(oBookmark.Name, 4) = "_Ref" Then If .Range.Footnotes.Count 1 Then .Range.HighlightColorIndex = wdRed nCount = nCount + 1 End If End If End With Next oBookmark MsgBox nCount & " _Ref bookmarks that include more than one footnote reference were found and marked by red highlight.", vbOKOnly, "Result of _Ref bookmark check" End Sub NOTE: The macro could be improved in many ways. When the macro finds a _Ref bookmark that includes more than one footnote, it would be possible to make the macro automatically change the _Ref bookmark to include only the last of the footnotes (and thereby correct the problem). However, since _Ref bookmarks are used for all types of cross-references, it may need a check by a human eye to see whether a specific bookmark should be changed or not. The macro could be improved so that it selects the bookmark, stops and asks what to do. The version above can be used as a starting point. -- Regards Lene Fredborg - Microsoft MVP (Word) DocTools - Denmark www.thedoctools.com Document automation - add-ins, macros and templates for Microsoft Word "UtopiaSoon" wrote: Note also that I am able to reproduce this bug on several different machine from a new document, where I insert a footnote in front of footnote 1, and the cross-reference to footnote 1 stays on 1 after updating all fields. "grammatim" wrote: Is Track Changes on? Have you Ctrl-A F9'd to update all your x-refs? On Jan 20, 12:33 pm, UtopiaSoon wrote: I'm working on several large papers and a thesis, and have noted the following bug in Word 2007. I understand how to use automatic footnoting, how to use cross-references to repeat a footnote reference, and how to highlight text and press F9 to update fields (cross-references) if a footnote is inserted or deleted. But, I have noticed on a number of occasions that cross-referenced footnotes do not properly update, and are left pointing to the wrong footnote. As an incorrect footnote could be a big issue in any number of different precise-writing settings, I wanted to figure out why this was happening. I've been able to isolate that this _sometimes_ occurs when you are inserting a footnote in front of one that you have cross-referenced, ie when the footnote you insert has the same number as one you've cross-referenced (so the cross-referenced footnote is increasing in value by 1, yet the cross-reference does NOT increase by one but stays pointing to the newly inserted footnote!!). I've been able to reproduce the error very consistently when the cross-referenced footnote is footnote #1, and you insert a footnote before it, the cross-referenced footnote will not update to 2 no matter what you do, it incorrectly stays on 1. It can be very time consuming to check every footnote for cross-references when you insert another with the same number. This is a serious bug, one which I would think would make this product untrustable in many professional environments. It is amazing to me that I cannot find any other reference to this problem in Word 2007 on the internet. Am I doing something wrong here? Is there an easy solution besides painstakingly checking over 100s of citations? |
#6
Posted to microsoft.public.word.docmanagement
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Cross-reference, insert footnote, doesn't update bug
Thanks very much for the great response Lene.
Certainly a red highlight on potentially wrong cross references would be some improvement to the situation. I'm running Word 2007 and I cannot get that macro to work, it finds and highlights 0 _Refs when I have the problem occuring in a document. I'm not very familiar with writing macros, perhaps I'm doing something simple wrong... "Lene Fredborg" wrote: When you insert a cross-reference, Word creates a _Ref bookmark around the item to which you refer. I have tested what you describe in both Word 2003 and Word 2007 and I can reproduce the problem. If you insert a footnote reference _immediately_ in front of an existing footnote reference, it is understandable that the problem occurs. Then the _Ref bookmark that was inserted around the first footnote reference will expand to include the new footnote reference too. The behavior is related to the cross-reference problems I have illustrated at: http://www.thedoctools.com/index.php...erence_trouble However, what seems to happen is that the _Ref bookmark sometimes will expand to include the new footnote reference even if you leave a space and/or one or more characters between the existing and the new footnote reference. This should not happen€¦ I have tried whether I could find a €śsafe€ť way to prevent the problem. As you also describe, the problem seems to be most persistent if you have a cross-reference to the first footnote and insert a new footnote prior to that. Actually, I found no €śsafe€ť way the insert a new footnote in that case. The existing _Ref bookmark seems to be able to expand across any text found between the two footnote references €“ i.e. the most €śsafe€ť method may be to replace the cross-references to the original footnote 1. As regards other footnotes, I found that you may be able to prevent the problem if you make sure that a least a space is found between the existing footnote reference and the cursor when you insert the new footnote. However, if you have _once_ inserted a new footnote reference _immediately_ to the left of an existing footnote reference to which a cross-reference is found, the problem with the expanded €“ and erroneous - _Ref bookmark seems to be sticky: even if you delete the new footnote reference and insert a new one with at least a space to separate it from the existing one, the €śexpanded€ť bookmark problem also seems to occur for the new footnote reference €“ and then you may need to replace cross-references to that footnote too. So all in all, I did not find any €śsafe€ť methods €“ it will take some more experiments if possible at all. In order to make it easier to find _Ref bookmarks that may be wrong, I made the following macro which may help you isolate which cross-references you may need to replace. The macro checks all bookmarks in the document. If the bookmark name starts with €ś_Ref€ť, it is checked whether that bookmark includes more than one footnote. In that case the bookmark text is marked by red highlight. Here is the macro: Sub Footnotes_MarkProblemRefBookmarks() Dim oBookmark As Bookmark Dim nCount As Long nCount = 0 For Each oBookmark In ActiveDocument.Bookmarks With oBookmark If Left(oBookmark.Name, 4) = "_Ref" Then If .Range.Footnotes.Count 1 Then .Range.HighlightColorIndex = wdRed nCount = nCount + 1 End If End If End With Next oBookmark MsgBox nCount & " _Ref bookmarks that include more than one footnote reference were found and marked by red highlight.", vbOKOnly, "Result of _Ref bookmark check" End Sub NOTE: The macro could be improved in many ways. When the macro finds a _Ref bookmark that includes more than one footnote, it would be possible to make the macro automatically change the _Ref bookmark to include only the last of the footnotes (and thereby correct the problem). However, since _Ref bookmarks are used for all types of cross-references, it may need a check by a human eye to see whether a specific bookmark should be changed or not. The macro could be improved so that it selects the bookmark, stops and asks what to do. The version above can be used as a starting point. -- Regards Lene Fredborg - Microsoft MVP (Word) DocTools - Denmark www.thedoctools.com Document automation - add-ins, macros and templates for Microsoft Word "UtopiaSoon" wrote: Note also that I am able to reproduce this bug on several different machine from a new document, where I insert a footnote in front of footnote 1, and the cross-reference to footnote 1 stays on 1 after updating all fields. "grammatim" wrote: Is Track Changes on? Have you Ctrl-A F9'd to update all your x-refs? On Jan 20, 12:33 pm, UtopiaSoon wrote: I'm working on several large papers and a thesis, and have noted the following bug in Word 2007. I understand how to use automatic footnoting, how to use cross-references to repeat a footnote reference, and how to highlight text and press F9 to update fields (cross-references) if a footnote is inserted or deleted. But, I have noticed on a number of occasions that cross-referenced footnotes do not properly update, and are left pointing to the wrong footnote. As an incorrect footnote could be a big issue in any number of different precise-writing settings, I wanted to figure out why this was happening. I've been able to isolate that this _sometimes_ occurs when you are inserting a footnote in front of one that you have cross-referenced, ie when the footnote you insert has the same number as one you've cross-referenced (so the cross-referenced footnote is increasing in value by 1, yet the cross-reference does NOT increase by one but stays pointing to the newly inserted footnote!!). I've been able to reproduce the error very consistently when the cross-referenced footnote is footnote #1, and you insert a footnote before it, the cross-referenced footnote will not update to 2 no matter what you do, it incorrectly stays on 1. It can be very time consuming to check every footnote for cross-references when you insert another with the same number. This is a serious bug, one which I would think would make this product untrustable in many professional environments. It is amazing to me that I cannot find any other reference to this problem in Word 2007 on the internet. Am I doing something wrong here? Is there an easy solution besides painstakingly checking over 100s of citations? |
#7
Posted to microsoft.public.word.docmanagement
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Cross-reference, insert footnote, doesn't update bug
Since you see the message when the macro ends, I am quite sure you have
installed the macro correctly and that it runs. I tested the macro in Word 2007 and it worked correctly here (all erroneous bookmarks were found and marked). You could try this to find out whether the problem is actually caused by erroneous _Ref bookmark(s) in your document: Go to a cross-reference that you know is wrong. Select it and press Shift+F9 to toggle so that you see its field code. Copy the name of the _Ref bookmark from the field code (e.g. €ś_Ref220319267€ť). On the Insert tab, click €śBookmark€ť. To see the _Ref bookmarks in the dialog box, you may need to click €śHidden bookmarks€ť twice. Paste (Ctrl+V) the copied bookmark name into the name field and click the €śGo to€ť button. Now the _Ref bookmark to which the cross-reference points should be selected in the document. Check the selection. Does the selection include two footnote references? -- Regards Lene Fredborg - Microsoft MVP (Word) DocTools - Denmark www.thedoctools.com Document automation - add-ins, macros and templates for Microsoft Word "UtopiaSoon" wrote: Thanks very much for the great response Lene. Certainly a red highlight on potentially wrong cross references would be some improvement to the situation. I'm running Word 2007 and I cannot get that macro to work, it finds and highlights 0 _Refs when I have the problem occuring in a document. I'm not very familiar with writing macros, perhaps I'm doing something simple wrong... "Lene Fredborg" wrote: When you insert a cross-reference, Word creates a _Ref bookmark around the item to which you refer. I have tested what you describe in both Word 2003 and Word 2007 and I can reproduce the problem. If you insert a footnote reference _immediately_ in front of an existing footnote reference, it is understandable that the problem occurs. Then the _Ref bookmark that was inserted around the first footnote reference will expand to include the new footnote reference too. The behavior is related to the cross-reference problems I have illustrated at: http://www.thedoctools.com/index.php...erence_trouble However, what seems to happen is that the _Ref bookmark sometimes will expand to include the new footnote reference even if you leave a space and/or one or more characters between the existing and the new footnote reference. This should not happen€¦ I have tried whether I could find a €śsafe€ť way to prevent the problem. As you also describe, the problem seems to be most persistent if you have a cross-reference to the first footnote and insert a new footnote prior to that. Actually, I found no €śsafe€ť way the insert a new footnote in that case. The existing _Ref bookmark seems to be able to expand across any text found between the two footnote references €“ i.e. the most €śsafe€ť method may be to replace the cross-references to the original footnote 1. As regards other footnotes, I found that you may be able to prevent the problem if you make sure that a least a space is found between the existing footnote reference and the cursor when you insert the new footnote. However, if you have _once_ inserted a new footnote reference _immediately_ to the left of an existing footnote reference to which a cross-reference is found, the problem with the expanded €“ and erroneous - _Ref bookmark seems to be sticky: even if you delete the new footnote reference and insert a new one with at least a space to separate it from the existing one, the €śexpanded€ť bookmark problem also seems to occur for the new footnote reference €“ and then you may need to replace cross-references to that footnote too. So all in all, I did not find any €śsafe€ť methods €“ it will take some more experiments if possible at all. In order to make it easier to find _Ref bookmarks that may be wrong, I made the following macro which may help you isolate which cross-references you may need to replace. The macro checks all bookmarks in the document. If the bookmark name starts with €ś_Ref€ť, it is checked whether that bookmark includes more than one footnote. In that case the bookmark text is marked by red highlight. Here is the macro: Sub Footnotes_MarkProblemRefBookmarks() Dim oBookmark As Bookmark Dim nCount As Long nCount = 0 For Each oBookmark In ActiveDocument.Bookmarks With oBookmark If Left(oBookmark.Name, 4) = "_Ref" Then If .Range.Footnotes.Count 1 Then .Range.HighlightColorIndex = wdRed nCount = nCount + 1 End If End If End With Next oBookmark MsgBox nCount & " _Ref bookmarks that include more than one footnote reference were found and marked by red highlight.", vbOKOnly, "Result of _Ref bookmark check" End Sub NOTE: The macro could be improved in many ways. When the macro finds a _Ref bookmark that includes more than one footnote, it would be possible to make the macro automatically change the _Ref bookmark to include only the last of the footnotes (and thereby correct the problem). However, since _Ref bookmarks are used for all types of cross-references, it may need a check by a human eye to see whether a specific bookmark should be changed or not. The macro could be improved so that it selects the bookmark, stops and asks what to do. The version above can be used as a starting point. -- Regards Lene Fredborg - Microsoft MVP (Word) DocTools - Denmark www.thedoctools.com Document automation - add-ins, macros and templates for Microsoft Word "UtopiaSoon" wrote: Note also that I am able to reproduce this bug on several different machine from a new document, where I insert a footnote in front of footnote 1, and the cross-reference to footnote 1 stays on 1 after updating all fields. "grammatim" wrote: Is Track Changes on? Have you Ctrl-A F9'd to update all your x-refs? On Jan 20, 12:33 pm, UtopiaSoon wrote: I'm working on several large papers and a thesis, and have noted the following bug in Word 2007. I understand how to use automatic footnoting, how to use cross-references to repeat a footnote reference, and how to highlight text and press F9 to update fields (cross-references) if a footnote is inserted or deleted. But, I have noticed on a number of occasions that cross-referenced footnotes do not properly update, and are left pointing to the wrong footnote. As an incorrect footnote could be a big issue in any number of different precise-writing settings, I wanted to figure out why this was happening. I've been able to isolate that this _sometimes_ occurs when you are inserting a footnote in front of one that you have cross-referenced, ie when the footnote you insert has the same number as one you've cross-referenced (so the cross-referenced footnote is increasing in value by 1, yet the cross-reference does NOT increase by one but stays pointing to the newly inserted footnote!!). I've been able to reproduce the error very consistently when the cross-referenced footnote is footnote #1, and you insert a footnote before it, the cross-referenced footnote will not update to 2 no matter what you do, it incorrectly stays on 1. It can be very time consuming to check every footnote for cross-references when you insert another with the same number. This is a serious bug, one which I would think would make this product untrustable in many professional environments. It is amazing to me that I cannot find any other reference to this problem in Word 2007 on the internet. Am I doing something wrong here? Is there an easy solution besides painstakingly checking over 100s of citations? |
#8
Posted to microsoft.public.word.docmanagement
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Cross-reference, insert footnote, doesn't update bug
I'm testing the macro on a little sample document with just two footnotes,
one cross referenced and one inserted, with the cross ref incorrectly still pointing to footnote 1. I followed your instructions, and indeed after selecting 'go to', 2 footnotes were highlighted, the first of which being the one that the cross reference displayed. Then, I ran the macro again. This time, it worked, and the two footnotes were highlighted in red! I closed word, reopened it, and made a new document with a bad cross ref. Created and ran the macro, it did NOT work. Did the 'go to' bookmark thing again, it highlights 2 footnotes, ran the macro, it works again! How is selecting and clicking 'go to' to highlight the bad footnotes making the macro work for me? The next logical question: does going through this 'go to' bookmark thing affect all bad cross refs in the document such that the macro will work, or only the ones I've selected and gone to via the insert bookmark pane? Easy to test, and indeed, after 'going to' one pair of bad footnotes, the macro works for the whole document. Why is this occuring? Is there a simple modification to the macro possible that would make it just work right away? "Lene Fredborg" wrote: Since you see the message when the macro ends, I am quite sure you have installed the macro correctly and that it runs. I tested the macro in Word 2007 and it worked correctly here (all erroneous bookmarks were found and marked). You could try this to find out whether the problem is actually caused by erroneous _Ref bookmark(s) in your document: Go to a cross-reference that you know is wrong. Select it and press Shift+F9 to toggle so that you see its field code. Copy the name of the _Ref bookmark from the field code (e.g. €ś_Ref220319267€ť). On the Insert tab, click €śBookmark€ť. To see the _Ref bookmarks in the dialog box, you may need to click €śHidden bookmarks€ť twice. Paste (Ctrl+V) the copied bookmark name into the name field and click the €śGo to€ť button. Now the _Ref bookmark to which the cross-reference points should be selected in the document. Check the selection. Does the selection include two footnote references? -- Regards Lene Fredborg - Microsoft MVP (Word) DocTools - Denmark www.thedoctools.com Document automation - add-ins, macros and templates for Microsoft Word "UtopiaSoon" wrote: Thanks very much for the great response Lene. Certainly a red highlight on potentially wrong cross references would be some improvement to the situation. I'm running Word 2007 and I cannot get that macro to work, it finds and highlights 0 _Refs when I have the problem occuring in a document. I'm not very familiar with writing macros, perhaps I'm doing something simple wrong... "Lene Fredborg" wrote: When you insert a cross-reference, Word creates a _Ref bookmark around the item to which you refer. I have tested what you describe in both Word 2003 and Word 2007 and I can reproduce the problem. If you insert a footnote reference _immediately_ in front of an existing footnote reference, it is understandable that the problem occurs. Then the _Ref bookmark that was inserted around the first footnote reference will expand to include the new footnote reference too. The behavior is related to the cross-reference problems I have illustrated at: http://www.thedoctools.com/index.php...erence_trouble However, what seems to happen is that the _Ref bookmark sometimes will expand to include the new footnote reference even if you leave a space and/or one or more characters between the existing and the new footnote reference. This should not happen€¦ I have tried whether I could find a €śsafe€ť way to prevent the problem. As you also describe, the problem seems to be most persistent if you have a cross-reference to the first footnote and insert a new footnote prior to that. Actually, I found no €śsafe€ť way the insert a new footnote in that case. The existing _Ref bookmark seems to be able to expand across any text found between the two footnote references €“ i.e. the most €śsafe€ť method may be to replace the cross-references to the original footnote 1. As regards other footnotes, I found that you may be able to prevent the problem if you make sure that a least a space is found between the existing footnote reference and the cursor when you insert the new footnote. However, if you have _once_ inserted a new footnote reference _immediately_ to the left of an existing footnote reference to which a cross-reference is found, the problem with the expanded €“ and erroneous - _Ref bookmark seems to be sticky: even if you delete the new footnote reference and insert a new one with at least a space to separate it from the existing one, the €śexpanded€ť bookmark problem also seems to occur for the new footnote reference €“ and then you may need to replace cross-references to that footnote too. So all in all, I did not find any €śsafe€ť methods €“ it will take some more experiments if possible at all. In order to make it easier to find _Ref bookmarks that may be wrong, I made the following macro which may help you isolate which cross-references you may need to replace. The macro checks all bookmarks in the document. If the bookmark name starts with €ś_Ref€ť, it is checked whether that bookmark includes more than one footnote. In that case the bookmark text is marked by red highlight. Here is the macro: Sub Footnotes_MarkProblemRefBookmarks() Dim oBookmark As Bookmark Dim nCount As Long nCount = 0 For Each oBookmark In ActiveDocument.Bookmarks With oBookmark If Left(oBookmark.Name, 4) = "_Ref" Then If .Range.Footnotes.Count 1 Then .Range.HighlightColorIndex = wdRed nCount = nCount + 1 End If End If End With Next oBookmark MsgBox nCount & " _Ref bookmarks that include more than one footnote reference were found and marked by red highlight.", vbOKOnly, "Result of _Ref bookmark check" End Sub NOTE: The macro could be improved in many ways. When the macro finds a _Ref bookmark that includes more than one footnote, it would be possible to make the macro automatically change the _Ref bookmark to include only the last of the footnotes (and thereby correct the problem). However, since _Ref bookmarks are used for all types of cross-references, it may need a check by a human eye to see whether a specific bookmark should be changed or not. The macro could be improved so that it selects the bookmark, stops and asks what to do. The version above can be used as a starting point. -- Regards Lene Fredborg - Microsoft MVP (Word) DocTools - Denmark www.thedoctools.com Document automation - add-ins, macros and templates for Microsoft Word "UtopiaSoon" wrote: Note also that I am able to reproduce this bug on several different machine from a new document, where I insert a footnote in front of footnote 1, and the cross-reference to footnote 1 stays on 1 after updating all fields. "grammatim" wrote: Is Track Changes on? Have you Ctrl-A F9'd to update all your x-refs? On Jan 20, 12:33 pm, UtopiaSoon wrote: I'm working on several large papers and a thesis, and have noted the following bug in Word 2007. I understand how to use automatic footnoting, how to use cross-references to repeat a footnote reference, and how to highlight text and press F9 to update fields (cross-references) if a footnote is inserted or deleted. But, I have noticed on a number of occasions that cross-referenced footnotes do not properly update, and are left pointing to the wrong footnote. As an incorrect footnote could be a big issue in any number of different precise-writing settings, I wanted to figure out why this was happening. I've been able to isolate that this _sometimes_ occurs when you are inserting a footnote in front of one that you have cross-referenced, ie when the footnote you insert has the same number as one you've cross-referenced (so the cross-referenced footnote is increasing in value by 1, yet the cross-reference does NOT increase by one but stays pointing to the newly inserted footnote!!). I've been able to reproduce the error very consistently when the cross-referenced footnote is footnote #1, and you insert a footnote before it, the cross-referenced footnote will not update to 2 no matter what you do, it incorrectly stays on 1. It can be very time consuming to check every footnote for cross-references when you insert another with the same number. This is a serious bug, one which I would think would make this product untrustable in many professional environments. It is amazing to me that I cannot find any other reference to this problem in Word 2007 on the internet. Am I doing something wrong here? Is there an easy solution besides painstakingly checking over 100s of citations? |
#9
Posted to microsoft.public.word.docmanagement
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Cross-reference, insert footnote, doesn't update bug
I see. Since I had made all my experiments before I made the macro, I had
hidden bookmarks shown so I was not aware of the problem you experience. You should be able to make the macro work right away if you insert the following line of code before the €śFor each€¦€ť line: ActiveDocument.Bookmarks.ShowHidden = True The code makes the hidden bookmarks visible (turns on the hidden bookmarks check box). -- Regards Lene Fredborg - Microsoft MVP (Word) DocTools - Denmark www.thedoctools.com Document automation - add-ins, macros and templates for Microsoft Word "UtopiaSoon" wrote: I'm testing the macro on a little sample document with just two footnotes, one cross referenced and one inserted, with the cross ref incorrectly still pointing to footnote 1. I followed your instructions, and indeed after selecting 'go to', 2 footnotes were highlighted, the first of which being the one that the cross reference displayed. Then, I ran the macro again. This time, it worked, and the two footnotes were highlighted in red! I closed word, reopened it, and made a new document with a bad cross ref. Created and ran the macro, it did NOT work. Did the 'go to' bookmark thing again, it highlights 2 footnotes, ran the macro, it works again! How is selecting and clicking 'go to' to highlight the bad footnotes making the macro work for me? The next logical question: does going through this 'go to' bookmark thing affect all bad cross refs in the document such that the macro will work, or only the ones I've selected and gone to via the insert bookmark pane? Easy to test, and indeed, after 'going to' one pair of bad footnotes, the macro works for the whole document. Why is this occuring? Is there a simple modification to the macro possible that would make it just work right away? "Lene Fredborg" wrote: Since you see the message when the macro ends, I am quite sure you have installed the macro correctly and that it runs. I tested the macro in Word 2007 and it worked correctly here (all erroneous bookmarks were found and marked). You could try this to find out whether the problem is actually caused by erroneous _Ref bookmark(s) in your document: Go to a cross-reference that you know is wrong. Select it and press Shift+F9 to toggle so that you see its field code. Copy the name of the _Ref bookmark from the field code (e.g. €ś_Ref220319267€ť). On the Insert tab, click €śBookmark€ť. To see the _Ref bookmarks in the dialog box, you may need to click €śHidden bookmarks€ť twice. Paste (Ctrl+V) the copied bookmark name into the name field and click the €śGo to€ť button. Now the _Ref bookmark to which the cross-reference points should be selected in the document. Check the selection. Does the selection include two footnote references? -- Regards Lene Fredborg - Microsoft MVP (Word) DocTools - Denmark www.thedoctools.com Document automation - add-ins, macros and templates for Microsoft Word "UtopiaSoon" wrote: Thanks very much for the great response Lene. Certainly a red highlight on potentially wrong cross references would be some improvement to the situation. I'm running Word 2007 and I cannot get that macro to work, it finds and highlights 0 _Refs when I have the problem occuring in a document. I'm not very familiar with writing macros, perhaps I'm doing something simple wrong... "Lene Fredborg" wrote: When you insert a cross-reference, Word creates a _Ref bookmark around the item to which you refer. I have tested what you describe in both Word 2003 and Word 2007 and I can reproduce the problem. If you insert a footnote reference _immediately_ in front of an existing footnote reference, it is understandable that the problem occurs. Then the _Ref bookmark that was inserted around the first footnote reference will expand to include the new footnote reference too. The behavior is related to the cross-reference problems I have illustrated at: http://www.thedoctools.com/index.php...erence_trouble However, what seems to happen is that the _Ref bookmark sometimes will expand to include the new footnote reference even if you leave a space and/or one or more characters between the existing and the new footnote reference. This should not happen€¦ I have tried whether I could find a €śsafe€ť way to prevent the problem. As you also describe, the problem seems to be most persistent if you have a cross-reference to the first footnote and insert a new footnote prior to that. Actually, I found no €śsafe€ť way the insert a new footnote in that case. The existing _Ref bookmark seems to be able to expand across any text found between the two footnote references €“ i.e. the most €śsafe€ť method may be to replace the cross-references to the original footnote 1. As regards other footnotes, I found that you may be able to prevent the problem if you make sure that a least a space is found between the existing footnote reference and the cursor when you insert the new footnote. However, if you have _once_ inserted a new footnote reference _immediately_ to the left of an existing footnote reference to which a cross-reference is found, the problem with the expanded €“ and erroneous - _Ref bookmark seems to be sticky: even if you delete the new footnote reference and insert a new one with at least a space to separate it from the existing one, the €śexpanded€ť bookmark problem also seems to occur for the new footnote reference €“ and then you may need to replace cross-references to that footnote too. So all in all, I did not find any €śsafe€ť methods €“ it will take some more experiments if possible at all. In order to make it easier to find _Ref bookmarks that may be wrong, I made the following macro which may help you isolate which cross-references you may need to replace. The macro checks all bookmarks in the document. If the bookmark name starts with €ś_Ref€ť, it is checked whether that bookmark includes more than one footnote. In that case the bookmark text is marked by red highlight. Here is the macro: Sub Footnotes_MarkProblemRefBookmarks() Dim oBookmark As Bookmark Dim nCount As Long nCount = 0 For Each oBookmark In ActiveDocument.Bookmarks With oBookmark If Left(oBookmark.Name, 4) = "_Ref" Then If .Range.Footnotes.Count 1 Then .Range.HighlightColorIndex = wdRed nCount = nCount + 1 End If End If End With Next oBookmark MsgBox nCount & " _Ref bookmarks that include more than one footnote reference were found and marked by red highlight.", vbOKOnly, "Result of _Ref bookmark check" End Sub NOTE: The macro could be improved in many ways. When the macro finds a _Ref bookmark that includes more than one footnote, it would be possible to make the macro automatically change the _Ref bookmark to include only the last of the footnotes (and thereby correct the problem). However, since _Ref bookmarks are used for all types of cross-references, it may need a check by a human eye to see whether a specific bookmark should be changed or not. The macro could be improved so that it selects the bookmark, stops and asks what to do. The version above can be used as a starting point. -- Regards Lene Fredborg - Microsoft MVP (Word) DocTools - Denmark www.thedoctools.com Document automation - add-ins, macros and templates for Microsoft Word "UtopiaSoon" wrote: Note also that I am able to reproduce this bug on several different machine from a new document, where I insert a footnote in front of footnote 1, and the cross-reference to footnote 1 stays on 1 after updating all fields. "grammatim" wrote: Is Track Changes on? Have you Ctrl-A F9'd to update all your x-refs? On Jan 20, 12:33 pm, UtopiaSoon wrote: I'm working on several large papers and a thesis, and have noted the following bug in Word 2007. I understand how to use automatic footnoting, how to use cross-references to repeat a footnote reference, and how to highlight text and press F9 to update fields (cross-references) if a footnote is inserted or deleted. But, I have noticed on a number of occasions that cross-referenced footnotes do not properly update, and are left pointing to the wrong footnote. As an incorrect footnote could be a big issue in any number of different precise-writing settings, I wanted to figure out why this was happening. I've been able to isolate that this _sometimes_ occurs when you are inserting a footnote in front of one that you have cross-referenced, ie when the footnote you insert has the same number as one you've cross-referenced (so the cross-referenced footnote is increasing in value by 1, yet the cross-reference does NOT increase by one but stays pointing to the newly inserted footnote!!). I've been able to reproduce the error very consistently when the cross-referenced footnote is footnote #1, and you insert a footnote before it, the cross-referenced footnote will not update to 2 no matter what you do, it incorrectly stays on 1. It can be very time consuming to check every footnote for cross-references when you insert another with the same number. This is a serious bug, one which I would think would make this product untrustable in many professional environments. It is amazing to me that I cannot find any other reference to this problem in Word 2007 on the internet. Am I doing something wrong here? Is there an easy solution besides painstakingly checking over 100s of citations? |
#10
Posted to microsoft.public.word.docmanagement
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Cross-reference, insert footnote, doesn't update bug
Alright, I've got everything working now. Thanks again for all your help
with this. I've run this macro on a real document with many cites, and it highlighted a single pair of footnotes. I checked all the cross refs, they all seem to have the correct number. I deleted each cross ref referring to the flagged footnotes, and redid each one, thinking this will get the _Ref only around the one footnote, and will hopefully make the macro think things were okay. I got rid of the red highlight, and ran the macro again. The two footnotes were still highlighted. Is the only answer that I've missed a cross ref so the bookmark is still encompassing both footnotes? Then why is each cross ref I see refering to either of the two highlighted-in-red footnotes correct? I'm curious, does each cross ref to a single footnote create it's own bookmark, or do they share one? If each one has it's own, shouldn't this macro be made to show us the cross ref rather than the bad bookmark, which avoids searching the document for possibly several cross refs, only one of which is offending? I'm wondering if there is any other reason a pair of footnotes would be highlighted by this macro, besides the possibility of a cross ref not incremening upon a footnote insertion. "Lene Fredborg" wrote: I see. Since I had made all my experiments before I made the macro, I had hidden bookmarks shown so I was not aware of the problem you experience. You should be able to make the macro work right away if you insert the following line of code before the €śFor each€¦€ť line: ActiveDocument.Bookmarks.ShowHidden = True The code makes the hidden bookmarks visible (turns on the hidden bookmarks check box). -- Regards Lene Fredborg - Microsoft MVP (Word) DocTools - Denmark www.thedoctools.com Document automation - add-ins, macros and templates for Microsoft Word "UtopiaSoon" wrote: I'm testing the macro on a little sample document with just two footnotes, one cross referenced and one inserted, with the cross ref incorrectly still pointing to footnote 1. I followed your instructions, and indeed after selecting 'go to', 2 footnotes were highlighted, the first of which being the one that the cross reference displayed. Then, I ran the macro again. This time, it worked, and the two footnotes were highlighted in red! I closed word, reopened it, and made a new document with a bad cross ref. Created and ran the macro, it did NOT work. Did the 'go to' bookmark thing again, it highlights 2 footnotes, ran the macro, it works again! How is selecting and clicking 'go to' to highlight the bad footnotes making the macro work for me? The next logical question: does going through this 'go to' bookmark thing affect all bad cross refs in the document such that the macro will work, or only the ones I've selected and gone to via the insert bookmark pane? Easy to test, and indeed, after 'going to' one pair of bad footnotes, the macro works for the whole document. Why is this occuring? Is there a simple modification to the macro possible that would make it just work right away? "Lene Fredborg" wrote: Since you see the message when the macro ends, I am quite sure you have installed the macro correctly and that it runs. I tested the macro in Word 2007 and it worked correctly here (all erroneous bookmarks were found and marked). You could try this to find out whether the problem is actually caused by erroneous _Ref bookmark(s) in your document: Go to a cross-reference that you know is wrong. Select it and press Shift+F9 to toggle so that you see its field code. Copy the name of the _Ref bookmark from the field code (e.g. €ś_Ref220319267€ť). On the Insert tab, click €śBookmark€ť. To see the _Ref bookmarks in the dialog box, you may need to click €śHidden bookmarks€ť twice. Paste (Ctrl+V) the copied bookmark name into the name field and click the €śGo to€ť button. Now the _Ref bookmark to which the cross-reference points should be selected in the document. Check the selection. Does the selection include two footnote references? -- Regards Lene Fredborg - Microsoft MVP (Word) DocTools - Denmark www.thedoctools.com Document automation - add-ins, macros and templates for Microsoft Word "UtopiaSoon" wrote: Thanks very much for the great response Lene. Certainly a red highlight on potentially wrong cross references would be some improvement to the situation. I'm running Word 2007 and I cannot get that macro to work, it finds and highlights 0 _Refs when I have the problem occuring in a document. I'm not very familiar with writing macros, perhaps I'm doing something simple wrong... "Lene Fredborg" wrote: When you insert a cross-reference, Word creates a _Ref bookmark around the item to which you refer. I have tested what you describe in both Word 2003 and Word 2007 and I can reproduce the problem. If you insert a footnote reference _immediately_ in front of an existing footnote reference, it is understandable that the problem occurs. Then the _Ref bookmark that was inserted around the first footnote reference will expand to include the new footnote reference too. The behavior is related to the cross-reference problems I have illustrated at: http://www.thedoctools.com/index.php...erence_trouble However, what seems to happen is that the _Ref bookmark sometimes will expand to include the new footnote reference even if you leave a space and/or one or more characters between the existing and the new footnote reference. This should not happen€¦ I have tried whether I could find a €śsafe€ť way to prevent the problem. As you also describe, the problem seems to be most persistent if you have a cross-reference to the first footnote and insert a new footnote prior to that. Actually, I found no €śsafe€ť way the insert a new footnote in that case. The existing _Ref bookmark seems to be able to expand across any text found between the two footnote references €“ i.e. the most €śsafe€ť method may be to replace the cross-references to the original footnote 1. As regards other footnotes, I found that you may be able to prevent the problem if you make sure that a least a space is found between the existing footnote reference and the cursor when you insert the new footnote. However, if you have _once_ inserted a new footnote reference _immediately_ to the left of an existing footnote reference to which a cross-reference is found, the problem with the expanded €“ and erroneous - _Ref bookmark seems to be sticky: even if you delete the new footnote reference and insert a new one with at least a space to separate it from the existing one, the €śexpanded€ť bookmark problem also seems to occur for the new footnote reference €“ and then you may need to replace cross-references to that footnote too. So all in all, I did not find any €śsafe€ť methods €“ it will take some more experiments if possible at all. In order to make it easier to find _Ref bookmarks that may be wrong, I made the following macro which may help you isolate which cross-references you may need to replace. The macro checks all bookmarks in the document. If the bookmark name starts with €ś_Ref€ť, it is checked whether that bookmark includes more than one footnote. In that case the bookmark text is marked by red highlight. Here is the macro: Sub Footnotes_MarkProblemRefBookmarks() Dim oBookmark As Bookmark Dim nCount As Long nCount = 0 For Each oBookmark In ActiveDocument.Bookmarks With oBookmark If Left(oBookmark.Name, 4) = "_Ref" Then If .Range.Footnotes.Count 1 Then .Range.HighlightColorIndex = wdRed nCount = nCount + 1 End If End If End With Next oBookmark MsgBox nCount & " _Ref bookmarks that include more than one footnote reference were found and marked by red highlight.", vbOKOnly, "Result of _Ref bookmark check" End Sub NOTE: The macro could be improved in many ways. When the macro finds a _Ref bookmark that includes more than one footnote, it would be possible to make the macro automatically change the _Ref bookmark to include only the last of the footnotes (and thereby correct the problem). However, since _Ref bookmarks are used for all types of cross-references, it may need a check by a human eye to see whether a specific bookmark should be changed or not. The macro could be improved so that it selects the bookmark, stops and asks what to do. The version above can be used as a starting point. -- Regards Lene Fredborg - Microsoft MVP (Word) DocTools - Denmark www.thedoctools.com Document automation - add-ins, macros and templates for Microsoft Word "UtopiaSoon" wrote: Note also that I am able to reproduce this bug on several different machine from a new document, where I insert a footnote in front of footnote 1, and the cross-reference to footnote 1 stays on 1 after updating all fields. "grammatim" wrote: Is Track Changes on? Have you Ctrl-A F9'd to update all your x-refs? On Jan 20, 12:33 pm, UtopiaSoon wrote: I'm working on several large papers and a thesis, and have noted the following bug in Word 2007. I understand how to use automatic footnoting, how to use cross-references to repeat a footnote reference, and how to highlight text and press F9 to update fields (cross-references) if a footnote is inserted or deleted. But, I have noticed on a number of occasions that cross-referenced footnotes do not properly update, and are left pointing to the wrong footnote. As an incorrect footnote could be a big issue in any number of different precise-writing settings, I wanted to figure out why this was happening. I've been able to isolate that this _sometimes_ occurs when you are inserting a footnote in front of one that you have cross-referenced, ie when the footnote you insert has the same number as one you've cross-referenced (so the cross-referenced footnote is increasing in value by 1, yet the cross-reference does NOT increase by one but stays pointing to the newly inserted footnote!!). I've been able to reproduce the error very consistently when the cross-referenced footnote is footnote #1, and you insert a footnote before it, the cross-referenced footnote will not update to 2 no matter what you do, it incorrectly stays on 1. It can be very time consuming to check every footnote for cross-references when you insert another with the same number. This is a serious bug, one which I would think would make this product untrustable in many professional environments. It is amazing to me that I cannot find any other reference to this problem in Word 2007 on the internet. Am I doing something wrong here? Is there an easy solution besides painstakingly checking over 100s of citations? |
#11
Posted to microsoft.public.word.docmanagement
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Cross-reference, insert footnote, doesn't update bug
Another comment, as I go through the list of _Refs in the insert bookmark pane and select 'go to' for each one, I can find the _Ref that extends around 2 footnotes and that is causing the macro to highlight the pair of footnotes. However, I cannot find anywhere in the document the cross ref that generated the _Ref. I'm searching for cross refs by copying the _Ref# from the insert bookmark pane, making all fields in the document display, and searching for the _Ref#. Does Word sometimes not delete a bookmark (the _Ref) after a user has deleted the corresponding cross ref?? "Lene Fredborg" wrote: I see. Since I had made all my experiments before I made the macro, I had hidden bookmarks shown so I was not aware of the problem you experience. You should be able to make the macro work right away if you insert the following line of code before the €śFor each€¦€ť line: ActiveDocument.Bookmarks.ShowHidden = True The code makes the hidden bookmarks visible (turns on the hidden bookmarks check box). -- Regards Lene Fredborg - Microsoft MVP (Word) DocTools - Denmark www.thedoctools.com Document automation - add-ins, macros and templates for Microsoft Word "UtopiaSoon" wrote: I'm testing the macro on a little sample document with just two footnotes, one cross referenced and one inserted, with the cross ref incorrectly still pointing to footnote 1. I followed your instructions, and indeed after selecting 'go to', 2 footnotes were highlighted, the first of which being the one that the cross reference displayed. Then, I ran the macro again. This time, it worked, and the two footnotes were highlighted in red! I closed word, reopened it, and made a new document with a bad cross ref. Created and ran the macro, it did NOT work. Did the 'go to' bookmark thing again, it highlights 2 footnotes, ran the macro, it works again! How is selecting and clicking 'go to' to highlight the bad footnotes making the macro work for me? The next logical question: does going through this 'go to' bookmark thing affect all bad cross refs in the document such that the macro will work, or only the ones I've selected and gone to via the insert bookmark pane? Easy to test, and indeed, after 'going to' one pair of bad footnotes, the macro works for the whole document. Why is this occuring? Is there a simple modification to the macro possible that would make it just work right away? "Lene Fredborg" wrote: Since you see the message when the macro ends, I am quite sure you have installed the macro correctly and that it runs. I tested the macro in Word 2007 and it worked correctly here (all erroneous bookmarks were found and marked). You could try this to find out whether the problem is actually caused by erroneous _Ref bookmark(s) in your document: Go to a cross-reference that you know is wrong. Select it and press Shift+F9 to toggle so that you see its field code. Copy the name of the _Ref bookmark from the field code (e.g. €ś_Ref220319267€ť). On the Insert tab, click €śBookmark€ť. To see the _Ref bookmarks in the dialog box, you may need to click €śHidden bookmarks€ť twice. Paste (Ctrl+V) the copied bookmark name into the name field and click the €śGo to€ť button. Now the _Ref bookmark to which the cross-reference points should be selected in the document. Check the selection. Does the selection include two footnote references? -- Regards Lene Fredborg - Microsoft MVP (Word) DocTools - Denmark www.thedoctools.com Document automation - add-ins, macros and templates for Microsoft Word "UtopiaSoon" wrote: Thanks very much for the great response Lene. Certainly a red highlight on potentially wrong cross references would be some improvement to the situation. I'm running Word 2007 and I cannot get that macro to work, it finds and highlights 0 _Refs when I have the problem occuring in a document. I'm not very familiar with writing macros, perhaps I'm doing something simple wrong... "Lene Fredborg" wrote: When you insert a cross-reference, Word creates a _Ref bookmark around the item to which you refer. I have tested what you describe in both Word 2003 and Word 2007 and I can reproduce the problem. If you insert a footnote reference _immediately_ in front of an existing footnote reference, it is understandable that the problem occurs. Then the _Ref bookmark that was inserted around the first footnote reference will expand to include the new footnote reference too. The behavior is related to the cross-reference problems I have illustrated at: http://www.thedoctools.com/index.php...erence_trouble However, what seems to happen is that the _Ref bookmark sometimes will expand to include the new footnote reference even if you leave a space and/or one or more characters between the existing and the new footnote reference. This should not happen€¦ I have tried whether I could find a €śsafe€ť way to prevent the problem. As you also describe, the problem seems to be most persistent if you have a cross-reference to the first footnote and insert a new footnote prior to that. Actually, I found no €śsafe€ť way the insert a new footnote in that case. The existing _Ref bookmark seems to be able to expand across any text found between the two footnote references €“ i.e. the most €śsafe€ť method may be to replace the cross-references to the original footnote 1. As regards other footnotes, I found that you may be able to prevent the problem if you make sure that a least a space is found between the existing footnote reference and the cursor when you insert the new footnote. However, if you have _once_ inserted a new footnote reference _immediately_ to the left of an existing footnote reference to which a cross-reference is found, the problem with the expanded €“ and erroneous - _Ref bookmark seems to be sticky: even if you delete the new footnote reference and insert a new one with at least a space to separate it from the existing one, the €śexpanded€ť bookmark problem also seems to occur for the new footnote reference €“ and then you may need to replace cross-references to that footnote too. So all in all, I did not find any €śsafe€ť methods €“ it will take some more experiments if possible at all. In order to make it easier to find _Ref bookmarks that may be wrong, I made the following macro which may help you isolate which cross-references you may need to replace. The macro checks all bookmarks in the document. If the bookmark name starts with €ś_Ref€ť, it is checked whether that bookmark includes more than one footnote. In that case the bookmark text is marked by red highlight. Here is the macro: Sub Footnotes_MarkProblemRefBookmarks() Dim oBookmark As Bookmark Dim nCount As Long nCount = 0 For Each oBookmark In ActiveDocument.Bookmarks With oBookmark If Left(oBookmark.Name, 4) = "_Ref" Then If .Range.Footnotes.Count 1 Then .Range.HighlightColorIndex = wdRed nCount = nCount + 1 End If End If End With Next oBookmark MsgBox nCount & " _Ref bookmarks that include more than one footnote reference were found and marked by red highlight.", vbOKOnly, "Result of _Ref bookmark check" End Sub NOTE: The macro could be improved in many ways. When the macro finds a _Ref bookmark that includes more than one footnote, it would be possible to make the macro automatically change the _Ref bookmark to include only the last of the footnotes (and thereby correct the problem). However, since _Ref bookmarks are used for all types of cross-references, it may need a check by a human eye to see whether a specific bookmark should be changed or not. The macro could be improved so that it selects the bookmark, stops and asks what to do. The version above can be used as a starting point. -- Regards Lene Fredborg - Microsoft MVP (Word) DocTools - Denmark www.thedoctools.com Document automation - add-ins, macros and templates for Microsoft Word "UtopiaSoon" wrote: Note also that I am able to reproduce this bug on several different machine from a new document, where I insert a footnote in front of footnote 1, and the cross-reference to footnote 1 stays on 1 after updating all fields. "grammatim" wrote: Is Track Changes on? Have you Ctrl-A F9'd to update all your x-refs? On Jan 20, 12:33 pm, UtopiaSoon wrote: I'm working on several large papers and a thesis, and have noted the following bug in Word 2007. I understand how to use automatic footnoting, how to use cross-references to repeat a footnote reference, and how to highlight text and press F9 to update fields (cross-references) if a footnote is inserted or deleted. But, I have noticed on a number of occasions that cross-referenced footnotes do not properly update, and are left pointing to the wrong footnote. As an incorrect footnote could be a big issue in any number of different precise-writing settings, I wanted to figure out why this was happening. I've been able to isolate that this _sometimes_ occurs when you are inserting a footnote in front of one that you have cross-referenced, ie when the footnote you insert has the same number as one you've cross-referenced (so the cross-referenced footnote is increasing in value by 1, yet the cross-reference does NOT increase by one but stays pointing to the newly inserted footnote!!). I've been able to reproduce the error very consistently when the cross-referenced footnote is footnote #1, and you insert a footnote before it, the cross-referenced footnote will not update to 2 no matter what you do, it incorrectly stays on 1. It can be very time consuming to check every footnote for cross-references when you insert another with the same number. This is a serious bug, one which I would think would make this product untrustable in many professional environments. It is amazing to me that I cannot find any other reference to this problem in Word 2007 on the internet. Am I doing something wrong here? Is there an easy solution besides painstakingly checking over 100s of citations? |
#12
Posted to microsoft.public.word.docmanagement
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Cross-reference, insert footnote, doesn't update bug
Note that the answer below was written before I read your latest post:
If you insert more cross-references to the same footnote, they should all point to the same _Ref bookmark. That is at least what happened in all my tests. As I wrote yesterday, the macro can be improved in many ways. It was just my attempt to make something you could use as a starting point (hopefully better than nothing). I did not have the time for a more complex solution €“ and I found that you need to find the bad bookmark first. After that, it would be possible €“ also via the macro €“ to find and mark any cross-reference that point to the bad bookmark (not to be made by me now€¦). The macro version below has been changed so that it shows the bookmark name(s) of the erroneous bookmarks in the final message. You can use Alt+PrintScreen to capture the dialog box and insert it in a document so you have the bookmark names present if you wish. In your document, press Alt+ F9 to toggle field codes. You can now search for fields holding the problematic _Ref bookmark names. This should help you find the cross-references that need to be corrected. Sub Footnotes_MarkProblemRefBookmarks() Dim oBookmark As Bookmark Dim nCount As Long Dim strMsg As String nCount = 0 'Create start of message text strMsg = vbCr & vbCr & "Check cross-references with these bookmark name(s):" & vbCr ActiveDocument.Bookmarks.ShowHidden = True For Each oBookmark In ActiveDocument.Bookmarks With oBookmark If Left(oBookmark.Name, 4) = "_Ref" Then If .Range.Footnotes.Count 1 Then .Range.HighlightColorIndex = wdRed nCount = nCount + 1 'Append bookmark name to msg strMsg = strMsg & .Name & vbCr End If End If End With Next oBookmark 'Show msg incl. info about bookmark names to check MsgBox nCount & " _Ref bookmarks that include more than one footnote reference were found and marked by red highlight." & strMsg, vbOKOnly, "Result of _Ref bookmark check" End Sub -------------- Comment to your last post: Word can leave in a document many bookmarks that are no longer used. I remember I once checked a document that had been revised by many people during af very long period of time. It included more than 4000 bookmarks. As far as I remember, less than 100 of the bookmarks were relevant. If bookmarks are listed in the dialog box when using the new macro version and if you do not find any cross-references that point to those bookmarks, you can just delete the bookmarks. -- Regards Lene Fredborg - Microsoft MVP (Word) DocTools - Denmark www.thedoctools.com Document automation - add-ins, macros and templates for Microsoft Word "UtopiaSoon" wrote: Another comment, as I go through the list of _Refs in the insert bookmark pane and select 'go to' for each one, I can find the _Ref that extends around 2 footnotes and that is causing the macro to highlight the pair of footnotes. However, I cannot find anywhere in the document the cross ref that generated the _Ref. I'm searching for cross refs by copying the _Ref# from the insert bookmark pane, making all fields in the document display, and searching for the _Ref#. Does Word sometimes not delete a bookmark (the _Ref) after a user has deleted the corresponding cross ref?? "Lene Fredborg" wrote: I see. Since I had made all my experiments before I made the macro, I had hidden bookmarks shown so I was not aware of the problem you experience. You should be able to make the macro work right away if you insert the following line of code before the €śFor each€¦€ť line: ActiveDocument.Bookmarks.ShowHidden = True The code makes the hidden bookmarks visible (turns on the hidden bookmarks check box). -- Regards Lene Fredborg - Microsoft MVP (Word) DocTools - Denmark www.thedoctools.com Document automation - add-ins, macros and templates for Microsoft Word "UtopiaSoon" wrote: I'm testing the macro on a little sample document with just two footnotes, one cross referenced and one inserted, with the cross ref incorrectly still pointing to footnote 1. I followed your instructions, and indeed after selecting 'go to', 2 footnotes were highlighted, the first of which being the one that the cross reference displayed. Then, I ran the macro again. This time, it worked, and the two footnotes were highlighted in red! I closed word, reopened it, and made a new document with a bad cross ref. Created and ran the macro, it did NOT work. Did the 'go to' bookmark thing again, it highlights 2 footnotes, ran the macro, it works again! How is selecting and clicking 'go to' to highlight the bad footnotes making the macro work for me? The next logical question: does going through this 'go to' bookmark thing affect all bad cross refs in the document such that the macro will work, or only the ones I've selected and gone to via the insert bookmark pane? Easy to test, and indeed, after 'going to' one pair of bad footnotes, the macro works for the whole document. Why is this occuring? Is there a simple modification to the macro possible that would make it just work right away? "Lene Fredborg" wrote: Since you see the message when the macro ends, I am quite sure you have installed the macro correctly and that it runs. I tested the macro in Word 2007 and it worked correctly here (all erroneous bookmarks were found and marked). You could try this to find out whether the problem is actually caused by erroneous _Ref bookmark(s) in your document: Go to a cross-reference that you know is wrong. Select it and press Shift+F9 to toggle so that you see its field code. Copy the name of the _Ref bookmark from the field code (e.g. €ś_Ref220319267€ť). On the Insert tab, click €śBookmark€ť. To see the _Ref bookmarks in the dialog box, you may need to click €śHidden bookmarks€ť twice. Paste (Ctrl+V) the copied bookmark name into the name field and click the €śGo to€ť button. Now the _Ref bookmark to which the cross-reference points should be selected in the document. Check the selection. Does the selection include two footnote references? -- Regards Lene Fredborg - Microsoft MVP (Word) DocTools - Denmark www.thedoctools.com Document automation - add-ins, macros and templates for Microsoft Word "UtopiaSoon" wrote: Thanks very much for the great response Lene. Certainly a red highlight on potentially wrong cross references would be some improvement to the situation. I'm running Word 2007 and I cannot get that macro to work, it finds and highlights 0 _Refs when I have the problem occuring in a document. I'm not very familiar with writing macros, perhaps I'm doing something simple wrong... "Lene Fredborg" wrote: When you insert a cross-reference, Word creates a _Ref bookmark around the item to which you refer. I have tested what you describe in both Word 2003 and Word 2007 and I can reproduce the problem. If you insert a footnote reference _immediately_ in front of an existing footnote reference, it is understandable that the problem occurs. Then the _Ref bookmark that was inserted around the first footnote reference will expand to include the new footnote reference too. The behavior is related to the cross-reference problems I have illustrated at: http://www.thedoctools.com/index.php...erence_trouble However, what seems to happen is that the _Ref bookmark sometimes will expand to include the new footnote reference even if you leave a space and/or one or more characters between the existing and the new footnote reference. This should not happen€¦ I have tried whether I could find a €śsafe€ť way to prevent the problem. As you also describe, the problem seems to be most persistent if you have a cross-reference to the first footnote and insert a new footnote prior to that. Actually, I found no €śsafe€ť way the insert a new footnote in that case. The existing _Ref bookmark seems to be able to expand across any text found between the two footnote references €“ i.e. the most €śsafe€ť method may be to replace the cross-references to the original footnote 1. As regards other footnotes, I found that you may be able to prevent the problem if you make sure that a least a space is found between the existing footnote reference and the cursor when you insert the new footnote. However, if you have _once_ inserted a new footnote reference _immediately_ to the left of an existing footnote reference to which a cross-reference is found, the problem with the expanded €“ and erroneous - _Ref bookmark seems to be sticky: even if you delete the new footnote reference and insert a new one with at least a space to separate it from the existing one, the €śexpanded€ť bookmark problem also seems to occur for the new footnote reference €“ and then you may need to replace cross-references to that footnote too. So all in all, I did not find any €śsafe€ť methods €“ it will take some more experiments if possible at all. In order to make it easier to find _Ref bookmarks that may be wrong, I made the following macro which may help you isolate which cross-references you may need to replace. The macro checks all bookmarks in the document. If the bookmark name starts with €ś_Ref€ť, it is checked whether that bookmark includes more than one footnote. In that case the bookmark text is marked by red highlight. Here is the macro: Sub Footnotes_MarkProblemRefBookmarks() Dim oBookmark As Bookmark Dim nCount As Long nCount = 0 For Each oBookmark In ActiveDocument.Bookmarks With oBookmark If Left(oBookmark.Name, 4) = "_Ref" Then If .Range.Footnotes.Count 1 Then .Range.HighlightColorIndex = wdRed nCount = nCount + 1 End If End If End With Next oBookmark MsgBox nCount & " _Ref bookmarks that include more than one footnote reference were found and marked by red highlight.", vbOKOnly, "Result of _Ref bookmark check" End Sub NOTE: The macro could be improved in many ways. When the macro finds a _Ref bookmark that includes more than one footnote, it would be possible to make the macro automatically change the _Ref bookmark to include only the last of the footnotes (and thereby correct the problem). However, since _Ref bookmarks are used for all types of cross-references, it may need a check by a human eye to see whether a specific bookmark should be changed or not. The macro could be improved so that it selects the bookmark, stops and asks what to do. The version above can be used as a starting point. -- Regards Lene Fredborg - Microsoft MVP (Word) DocTools - Denmark www.thedoctools.com Document automation - add-ins, macros and templates for Microsoft Word "UtopiaSoon" wrote: Note also that I am able to reproduce this bug on several different machine from a new document, where I insert a footnote in front of footnote 1, and the cross-reference to footnote 1 stays on 1 after updating all fields. "grammatim" wrote: Is Track Changes on? Have you Ctrl-A F9'd to update all your x-refs? On Jan 20, 12:33 pm, UtopiaSoon wrote: I'm working on several large papers and a thesis, and have noted the following bug in Word 2007. I understand how to use automatic footnoting, how to use cross-references to repeat a footnote reference, and how to highlight text and press F9 to update fields (cross-references) if a footnote is inserted or deleted. But, I have noticed on a number of occasions that cross-referenced footnotes do not properly update, and are left pointing to the wrong footnote. As an incorrect footnote could be a big issue in any number of different precise-writing settings, I wanted to figure out why this was happening. I've been able to isolate that this _sometimes_ occurs when you are inserting a footnote in front of one that you have cross-referenced, ie when the footnote you insert has the same number as one you've cross-referenced (so the cross-referenced footnote is increasing in value by 1, yet the cross-reference does NOT increase by one but stays pointing to the newly inserted footnote!!). I've been able to reproduce the error very consistently when the cross-referenced footnote is footnote #1, and you insert a footnote before it, the cross-referenced footnote will not update to 2 no matter what you do, it incorrectly stays on 1. It can be very time consuming to check every footnote for cross-references when you insert another with the same number. This is a serious bug, one which I would think would make this product untrustable in many professional environments. It is amazing to me that I cannot find any other reference to this problem in Word 2007 on the internet. Am I doing something wrong here? Is there an easy solution besides painstakingly checking over 100s of citations? |
#13
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Cross-reference, insert footnote, doesn't update bug
Lene,
I didn't mean to seem to imply that the macro you wrote earlier or the information you gave wasn't helpful or good enough, since all together it does, in combination with the results of looking through the list of _Refs and finding where they point, allows me to fairly rapidly fix these bad cross references. The improved version you give below will save even more time in this process. In my last posts, I was trying to understand how bookmarks work, and envisioning how an ideal solution might look for this problem. I wonder if these issues, along with other issues you mention about bookmarks at your site, will be addressed in future versions of Word. Thanks again for your time, I learned a lot from this. "Lene Fredborg" wrote: Note that the answer below was written before I read your latest post: If you insert more cross-references to the same footnote, they should all point to the same _Ref bookmark. That is at least what happened in all my tests. As I wrote yesterday, the macro can be improved in many ways. It was just my attempt to make something you could use as a starting point (hopefully better than nothing). I did not have the time for a more complex solution €“ and I found that you need to find the bad bookmark first. After that, it would be possible €“ also via the macro €“ to find and mark any cross-reference that point to the bad bookmark (not to be made by me now€¦). The macro version below has been changed so that it shows the bookmark name(s) of the erroneous bookmarks in the final message. You can use Alt+PrintScreen to capture the dialog box and insert it in a document so you have the bookmark names present if you wish. In your document, press Alt+ F9 to toggle field codes. You can now search for fields holding the problematic _Ref bookmark names. This should help you find the cross-references that need to be corrected. Sub Footnotes_MarkProblemRefBookmarks() Dim oBookmark As Bookmark Dim nCount As Long Dim strMsg As String nCount = 0 'Create start of message text strMsg = vbCr & vbCr & "Check cross-references with these bookmark name(s):" & vbCr ActiveDocument.Bookmarks.ShowHidden = True For Each oBookmark In ActiveDocument.Bookmarks With oBookmark If Left(oBookmark.Name, 4) = "_Ref" Then If .Range.Footnotes.Count 1 Then .Range.HighlightColorIndex = wdRed nCount = nCount + 1 'Append bookmark name to msg strMsg = strMsg & .Name & vbCr End If End If End With Next oBookmark 'Show msg incl. info about bookmark names to check MsgBox nCount & " _Ref bookmarks that include more than one footnote reference were found and marked by red highlight." & strMsg, vbOKOnly, "Result of _Ref bookmark check" End Sub -------------- Comment to your last post: Word can leave in a document many bookmarks that are no longer used. I remember I once checked a document that had been revised by many people during af very long period of time. It included more than 4000 bookmarks. As far as I remember, less than 100 of the bookmarks were relevant. If bookmarks are listed in the dialog box when using the new macro version and if you do not find any cross-references that point to those bookmarks, you can just delete the bookmarks. -- Regards Lene Fredborg - Microsoft MVP (Word) DocTools - Denmark www.thedoctools.com Document automation - add-ins, macros and templates for Microsoft Word "UtopiaSoon" wrote: Another comment, as I go through the list of _Refs in the insert bookmark pane and select 'go to' for each one, I can find the _Ref that extends around 2 footnotes and that is causing the macro to highlight the pair of footnotes. However, I cannot find anywhere in the document the cross ref that generated the _Ref. I'm searching for cross refs by copying the _Ref# from the insert bookmark pane, making all fields in the document display, and searching for the _Ref#. Does Word sometimes not delete a bookmark (the _Ref) after a user has deleted the corresponding cross ref?? "Lene Fredborg" wrote: I see. Since I had made all my experiments before I made the macro, I had hidden bookmarks shown so I was not aware of the problem you experience. You should be able to make the macro work right away if you insert the following line of code before the €śFor each€¦€ť line: ActiveDocument.Bookmarks.ShowHidden = True The code makes the hidden bookmarks visible (turns on the hidden bookmarks check box). -- Regards Lene Fredborg - Microsoft MVP (Word) DocTools - Denmark www.thedoctools.com Document automation - add-ins, macros and templates for Microsoft Word "UtopiaSoon" wrote: I'm testing the macro on a little sample document with just two footnotes, one cross referenced and one inserted, with the cross ref incorrectly still pointing to footnote 1. I followed your instructions, and indeed after selecting 'go to', 2 footnotes were highlighted, the first of which being the one that the cross reference displayed. Then, I ran the macro again. This time, it worked, and the two footnotes were highlighted in red! I closed word, reopened it, and made a new document with a bad cross ref. Created and ran the macro, it did NOT work. Did the 'go to' bookmark thing again, it highlights 2 footnotes, ran the macro, it works again! How is selecting and clicking 'go to' to highlight the bad footnotes making the macro work for me? The next logical question: does going through this 'go to' bookmark thing affect all bad cross refs in the document such that the macro will work, or only the ones I've selected and gone to via the insert bookmark pane? Easy to test, and indeed, after 'going to' one pair of bad footnotes, the macro works for the whole document. Why is this occuring? Is there a simple modification to the macro possible that would make it just work right away? "Lene Fredborg" wrote: Since you see the message when the macro ends, I am quite sure you have installed the macro correctly and that it runs. I tested the macro in Word 2007 and it worked correctly here (all erroneous bookmarks were found and marked). You could try this to find out whether the problem is actually caused by erroneous _Ref bookmark(s) in your document: Go to a cross-reference that you know is wrong. Select it and press Shift+F9 to toggle so that you see its field code. Copy the name of the _Ref bookmark from the field code (e.g. €ś_Ref220319267€ť). On the Insert tab, click €śBookmark€ť. To see the _Ref bookmarks in the dialog box, you may need to click €śHidden bookmarks€ť twice. Paste (Ctrl+V) the copied bookmark name into the name field and click the €śGo to€ť button. Now the _Ref bookmark to which the cross-reference points should be selected in the document. Check the selection. Does the selection include two footnote references? -- Regards Lene Fredborg - Microsoft MVP (Word) DocTools - Denmark www.thedoctools.com Document automation - add-ins, macros and templates for Microsoft Word "UtopiaSoon" wrote: Thanks very much for the great response Lene. Certainly a red highlight on potentially wrong cross references would be some improvement to the situation. I'm running Word 2007 and I cannot get that macro to work, it finds and highlights 0 _Refs when I have the problem occuring in a document. I'm not very familiar with writing macros, perhaps I'm doing something simple wrong... "Lene Fredborg" wrote: When you insert a cross-reference, Word creates a _Ref bookmark around the item to which you refer. I have tested what you describe in both Word 2003 and Word 2007 and I can reproduce the problem. If you insert a footnote reference _immediately_ in front of an existing footnote reference, it is understandable that the problem occurs. Then the _Ref bookmark that was inserted around the first footnote reference will expand to include the new footnote reference too. The behavior is related to the cross-reference problems I have illustrated at: http://www.thedoctools.com/index.php...erence_trouble However, what seems to happen is that the _Ref bookmark sometimes will expand to include the new footnote reference even if you leave a space and/or one or more characters between the existing and the new footnote reference. This should not happen€¦ I have tried whether I could find a €śsafe€ť way to prevent the problem. As you also describe, the problem seems to be most persistent if you have a cross-reference to the first footnote and insert a new footnote prior to that. Actually, I found no €śsafe€ť way the insert a new footnote in that case. The existing _Ref bookmark seems to be able to expand across any text found between the two footnote references €“ i.e. the most €śsafe€ť method may be to replace the cross-references to the original footnote 1. As regards other footnotes, I found that you may be able to prevent the problem if you make sure that a least a space is found between the existing footnote reference and the cursor when you insert the new footnote. However, if you have _once_ inserted a new footnote reference _immediately_ to the left of an existing footnote reference to which a cross-reference is found, the problem with the expanded €“ and erroneous - _Ref bookmark seems to be sticky: even if you delete the new footnote reference and insert a new one with at least a space to separate it from the existing one, the €śexpanded€ť bookmark problem also seems to occur for the new footnote reference €“ and then you may need to replace cross-references to that footnote too. So all in all, I did not find any €śsafe€ť methods €“ it will take some more experiments if possible at all. In order to make it easier to find _Ref bookmarks that may be wrong, I made the following macro which may help you isolate which cross-references you may need to replace. The macro checks all bookmarks in the document. If the bookmark name starts with €ś_Ref€ť, it is checked whether that bookmark includes more than one footnote. In that case the bookmark text is marked by red highlight. Here is the macro: Sub Footnotes_MarkProblemRefBookmarks() Dim oBookmark As Bookmark Dim nCount As Long nCount = 0 For Each oBookmark In ActiveDocument.Bookmarks With oBookmark If Left(oBookmark.Name, 4) = "_Ref" Then If .Range.Footnotes.Count 1 Then .Range.HighlightColorIndex = wdRed nCount = nCount + 1 End If End If End With Next oBookmark MsgBox nCount & " _Ref bookmarks that include more than one footnote reference were found and marked by red highlight.", vbOKOnly, "Result of _Ref bookmark check" End Sub NOTE: The macro could be improved in many ways. When the macro finds a _Ref bookmark that includes more than one footnote, it would be possible to make the macro automatically change the _Ref bookmark to include only the last of the footnotes (and thereby correct the problem). However, since _Ref bookmarks are used for all types of cross-references, it may need a check by a human eye to see whether a specific bookmark should be changed or not. The macro could be improved so that it selects the bookmark, stops and asks what to do. The version above can be used as a starting point. -- Regards Lene Fredborg - Microsoft MVP (Word) DocTools - Denmark www.thedoctools.com Document automation - add-ins, macros and templates for Microsoft Word "UtopiaSoon" wrote: Note also that I am able to reproduce this bug on several different machine from a new document, where I insert a footnote in front of footnote 1, and the cross-reference to footnote 1 stays on 1 after updating all fields. "grammatim" wrote: Is Track Changes on? Have you Ctrl-A F9'd to update all your x-refs? On Jan 20, 12:33 pm, UtopiaSoon wrote: I'm working on several large papers and a thesis, and have noted the following bug in Word 2007. I understand how to use automatic footnoting, how to use cross-references to repeat a footnote reference, and how to highlight text and press F9 to update fields (cross-references) if a footnote is inserted or deleted. But, I have noticed on a number of occasions that cross-referenced footnotes do not properly update, and are left pointing to the wrong footnote. As an incorrect footnote could be a big issue in any number of different precise-writing settings, I wanted to figure out why this was happening. I've been able to isolate that this _sometimes_ occurs when you are inserting a footnote in front of one that you have cross-referenced, ie when the footnote you insert has the same number as one you've cross-referenced (so the cross-referenced footnote is increasing in value by 1, yet the cross-reference does NOT increase by one but stays pointing to the newly inserted footnote!!). I've been able to reproduce the error very consistently when the cross-referenced footnote is footnote #1, and you insert a footnote before it, the cross-referenced footnote will not update to 2 no matter what you do, it incorrectly stays on 1. It can be very time consuming to check every footnote for cross-references when you insert another with the same number. This is a serious bug, one which I would think would make this product untrustable in many professional environments. It is amazing to me that I cannot find any other reference to this problem in Word 2007 on the internet. Am I doing something wrong here? Is there an easy solution besides painstakingly checking over 100s of citations? |
#14
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Cross-reference, insert footnote, doesn't update bug
I've been frustrated by this problem for years. Try editing a thesis
with hundreds of references and dozens of cross references. My only solution is to highlight any cross references and fix them at the absolute last step before finalizing my document. How many thousands of Microsoft employees does it take to fix such problems? Sorry Utopia that you had to waste so much time trying to find a (non-existent) solution and messing around with macros...I just found this thread after Googling for a fix myself... |
#15
Posted to microsoft.public.word.docmanagement
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Cross-reference, insert footnote, doesn't update bug
Ctrl+A, F9 doesn't do it for you?
-- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "Chris D" wrote in message ... I've been frustrated by this problem for years. Try editing a thesis with hundreds of references and dozens of cross references. My only solution is to highlight any cross references and fix them at the absolute last step before finalizing my document. How many thousands of Microsoft employees does it take to fix such problems? Sorry Utopia that you had to waste so much time trying to find a (non-existent) solution and messing around with macros...I just found this thread after Googling for a fix myself... |
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