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#1
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How do you entr data in a form (scanned) document?
I have a printed form I need to fill out by entering data. How do I ues Word
to do so? I can scan the form to creat a (picture) document. How do I enter data in this document (by overlay) to enable printing it with entered data? |
#2
Posted to microsoft.public.word.docmanagement
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How do you entr data in a form (scanned) document?
You could use text boxes for your info.
-- JoAnn Paules MVP Microsoft [Publisher] Tech Editor for "Microsoft Publisher 2007 For Dummies" "Filling in preprinted forms" Filling in preprinted wrote in message ... I have a printed form I need to fill out by entering data. How do I ues Word to do so? I can scan the form to creat a (picture) document. How do I enter data in this document (by overlay) to enable printing it with entered data? |
#3
Posted to microsoft.public.word.docmanagement
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How do you entr data in a form (scanned) document?
You could use text boxes for your info.
-- JoAnn Paules MVP Microsoft [Publisher] Tech Editor for "Microsoft Publisher 2007 For Dummies" "Filling in preprinted forms" Filling in preprinted wrote in message ... I have a printed form I need to fill out by entering data. How do I ues Word to do so? I can scan the form to creat a (picture) document. How do I enter data in this document (by overlay) to enable printing it with entered data? |
#4
Posted to microsoft.public.word.docmanagement
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How do you entr data in a form (scanned) document?
I'll advise you up front that it will be much quicker and easier to fill out
the preprinted form by hand or with a typewriter (if you can still find one). Trying to do it in Word will probably lead to much grief. If you insist, here's the typical method: - Scan the form as a graphic file (jpg or the like). - In a new blank document, open the header pane. With the cursor in the header, insert the scanned graphic file (Insert Picture From File). - With the picture selected, set its text wrapping to Behind Text, and drag its edges so it's sized the same as the original. (As an alternative to dragging, right-click and choose Format Picture; on the Size tab of the dialog, set the Scale boxes to 100%.) - Position the picture with respect to the paper edges to match the preprinted form. Close the header pane. At this point it's a good idea to print the document on plain paper. Hold the printout and the preprinted form together up to a strong light to see how well they align. If necessary, reopen the header pane and fix the size and position of the picture; repeat until the printout matches as well as possible. Save the document. - With the cursor now in the body of the document, use the Insert Text Box command and draw a text box to match one of the blanks in the picture. - Right-click the edge of the text box and choose Format Text Box. - On the Colors and Lines tab of the dialog, choose No Fill and No Line. Close the dialog. - Right-click the edge of the text box again and choose Set AutoShape Defaults. That means the other text boxes you draw will automatically have no fill and no line. - Click outside the text box to unselect it. Then use Insert Text Box to draw another box to match another blank. Repeat until you cover all the blanks. Save the document again. (Note that the time you've used up to this point would probably have been more than sufficient to fill in the form on a typewriter.) - Click in each text box in turn, and enter the required information. Save again after completing each box. - Do a test print on plain paper, hold it up with the preprinted form, and check that everything is complete and properly positioned. If not, adjust the document and save again. - Time for the final print: Open the header area, select the picture, and press the Delete key. Put the preprinted form in the printer and print the document, which now has only the text boxes and their contents -- probably in the right positions. If all went well, close the document and tell it NOT to save changes (to undo the deletion of the picture). Your choice! -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. Filling in preprinted forms wrote: I have a printed form I need to fill out by entering data. How do I ues Word to do so? I can scan the form to creat a (picture) document. How do I enter data in this document (by overlay) to enable printing it with entered data? |
#5
Posted to microsoft.public.word.docmanagement
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How do you entr data in a form (scanned) document?
I'll advise you up front that it will be much quicker and easier to fill out the preprinted form by hand or with a typewriter (if you can still find one). Trying to do it in Word will probably lead to much grief. If you insist, here's the typical method: - Scan the form as a graphic file (jpg or the like). - In a new blank document, open the header pane. With the cursor in the header, insert the scanned graphic file (Insert Picture From File). - With the picture selected, set its text wrapping to Behind Text, and drag its edges so it's sized the same as the original. (As an alternative to dragging, right-click and choose Format Picture; on the Size tab of the dialog, set the Scale boxes to 100%.) - Position the picture with respect to the paper edges to match the preprinted form. Close the header pane. At this point it's a good idea to print the document on plain paper. Hold the printout and the preprinted form together up to a strong light to see how well they align. If necessary, reopen the header pane and fix the size and position of the picture; repeat until the printout matches as well as possible. Save the document. - With the cursor now in the body of the document, use the Insert Text Box command and draw a text box to match one of the blanks in the picture. - Right-click the edge of the text box and choose Format Text Box. - On the Colors and Lines tab of the dialog, choose No Fill and No Line. Close the dialog. - Right-click the edge of the text box again and choose Set AutoShape Defaults. That means the other text boxes you draw will automatically have no fill and no line. - Click outside the text box to unselect it. Then use Insert Text Box to draw another box to match another blank. Repeat until you cover all the blanks. Save the document again. (Note that the time you've used up to this point would probably have been more than sufficient to fill in the form on a typewriter.) - Click in each text box in turn, and enter the required information. Save again after completing each box. - Do a test print on plain paper, hold it up with the preprinted form, and check that everything is complete and properly positioned. If not, adjust the document and save again. - Time for the final print: Open the header area, select the picture, and press the Delete key. Put the preprinted form in the printer and print the document, which now has only the text boxes and their contents -- probably in the right positions. If all went well, close the document and tell it NOT to save changes (to undo the deletion of the picture). Your choice! -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. Filling in preprinted forms wrote: I have a printed form I need to fill out by entering data. How do I ues Word to do so? I can scan the form to creat a (picture) document. How do I enter data in this document (by overlay) to enable printing it with entered data? |
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