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#1
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Template and Open Data source defaults
I have created a menu bar entitled "Form Letters". I have then created a
macro that opens the form letter that I need and it also opens the database source so I can then select the receipients from the toolbar. If possible, when I choose the receipient list, the list opens and defaults to "clear all", selects the "find" button and defaults to a certain field in "this field", then stops and allows me to enter information into the "find" area. Has anyone ever done anything like this before? Any direction is appreciated. -- S |
#2
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Are you actually performing a mailmerge to multiple recipients or just using
this as a method to populate a document with details of a single recipient. It that is the case, Mailmerge is not really the right tool for that. Rather you should use a userform - see the article "How to create a Userform" at: http://word.mvps.org/FAQs/Userforms/CreateAUserForm.htm You haven't said what the data source is, but if it were a table in a Word document, This routine loads a listbox with client details stored in a table in a separate document (which makes it easy to maintain with additions, deletions etc.), that document being saved as Clients.Doc for the following code. On the UserForm, have a list box (ListBox1) and a Command Button (CommandButton1) and use the following code in the UserForm_Initialize() and the CommandButton1_Click() routines Private Sub UserForm_Initialize() Dim sourcedoc As Document, i As Integer, j As Integer, myitem As Range, m As Long, n As Long ' Modify the path in the following line so that it matches where you saved Clients.doc Application.ScreenUpdating = False ' Open the file containing the client details Set sourcedoc = Documents.Open(FileName:="e:\worddocs\Clients.doc" ) ' Get the number or clients = number of rows in the table of client details less one i = sourcedoc.Tables(1).Rows.Count - 1 ' Get the number of columns in the table of client details j = sourcedoc.Tables(1).Columns.Count ' Set the number of columns in the Listbox to match ' the number of columns in the table of client details ListBox1.ColumnCount = j ' Define an array to be loaded with the client data Dim MyArray() As Variant 'Load client data into MyArray ReDim MyArray(i, j) For n = 0 To j - 1 For m = 0 To i - 1 Set myitem = sourcedoc.Tables(1).Cell(m + 2, n + 1).Range myitem.End = myitem.End - 1 MyArray(m, n) = myitem.Text Next m Next n ' Load data into ListBox1 ListBox1.List() = MyArray ' Close the file containing the client details sourcedoc.Close SaveChanges:=wdDoNotSaveChanges End Sub Private Sub CommandButton1_Click() Dim i As Integer, Addressee As String Addressee = "" For i = 1 To ListBox1.ColumnCount ListBox1.BoundColumn = i Addressee = Addressee & ListBox1.Value & vbCr Next i ActiveDocument.Bookmarks("Addressee").Range.Insert After Addressee UserForm2.Hide End Sub The Initialize statement will populate the listbox with the data from the table and then when a client is selected in from the list and the command button is clicked, the information for that client will be inserted into a bookmark in the document. You may want to vary the manner in which it is inserted to suit our exact requirements, but hopefully this will get you started. To make it easy for you, the code has been written so that it will deal with any number of clients and any number of details about each client. It assumes that the first row of the table containing the client details is a header row. If the data is in an Access database, you could use the following routine to populate the listbox Private Sub UserForm_Initialize() Dim db As DAO.Database Dim rs As DAO.Recordset Dim NoOfRecords As Long ' Open the database Set db = OpenDatabase("D:\Access\ResidencesXP.mdb") ' Retrieve the recordset Set rs = db.OpenRecordset("SELECT * FROM Owners") ' Determine the number of retrieved records With rs .MoveLast NoOfRecords = .RecordCount .MoveFirst End With ' Set the number of Columns = number of Fields in recordset ListBox1.ColumnCount = rs.Fields.Count ' Load the ListBox with the retrieved records ListBox1.Column = rs.GetRows(NoOfRecords) ' Cleanup rs.Close db.Close Set rs = Nothing Set db = Nothing End Sub -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP "Sharon" wrote in message ... I have created a menu bar entitled "Form Letters". I have then created a macro that opens the form letter that I need and it also opens the database source so I can then select the receipients from the toolbar. If possible, when I choose the receipient list, the list opens and defaults to "clear all", selects the "find" button and defaults to a certain field in "this field", then stops and allows me to enter information into the "find" area. Has anyone ever done anything like this before? Any direction is appreciated. -- S |
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