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#1
Posted to microsoft.public.word.formatting.longdocs
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two versions of the same document
Hello,
I was wondering if I could solve the following problem with Word. I have two manuscripts. Manuscript A is shorter. Manuscript B contains 100% of Manuscript A but in addition has text blocks scattered in between. I want to avoid having two files, since making a change to the manuscript A would mean finding the exact same passage in manuscript B and also changing it there, which can lead to mistakes. Is it therefore possible to keep it all in one file and i.e. print two different versions of the same document by “ignoring” certain passages. So I would on the one hand print the manuscript omitting the “additions” (manuscript A) and on the other print the whole thing including the “additions” (manuscript B). I though of doing this with comments, but that doesn’t seem like a “clean” solution (because of the numbering, the initials, their position in the text, etc). Is there a different way? Thanks for your help! Casper |
#2
Posted to microsoft.public.word.formatting.longdocs
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two versions of the same document
Hi Caspar
One way to do this is to mark the text that is to be in B but not A as hidden (select the text then do Format Font and tick the Hidden box). To view A, at Tools Options Print, turn off hidden text. To view B, at Tools Options Print, turn on hidden text. To print A, at Tools Options Print, turn off hidden text. To Print B, at Tools Options Print, turn on hidden text. This works well for viewing and printing, but if you ever have to send document A to someone else, you'll have to delete all the hidden text. You can do that in Edit Find. Hope this helps. Shauna Kelly. Microsoft MVP. http://www.shaunakelly.com/word "Casper Feldmann" wrote in message m... Hello, I was wondering if I could solve the following problem with Word. I have two manuscripts. Manuscript A is shorter. Manuscript B contains 100% of Manuscript A but in addition has text blocks scattered in between. I want to avoid having two files, since making a change to the manuscript A would mean finding the exact same passage in manuscript B and also changing it there, which can lead to mistakes. Is it therefore possible to keep it all in one file and i.e. print two different versions of the same document by “ignoring” certain passages. So I would on the one hand print the manuscript omitting the “additions” (manuscript A) and on the other print the whole thing including the “additions” (manuscript B). I though of doing this with comments, but that doesn’t seem like a “clean” solution (because of the numbering, the initials, their position in the text, etc). Is there a different way? Thanks for your help! Casper |
#3
Posted to microsoft.public.word.formatting.longdocs
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two versions of the same document
Hello Shauna!
GREAT... That was just what I was looking for!... THANKS!... and have a great sunday... Casper Shauna Kelly wrote: Hi Caspar One way to do this is to mark the text that is to be in B but not A as hidden (select the text then do Format Font and tick the Hidden box). To view A, at Tools Options Print, turn off hidden text. To view B, at Tools Options Print, turn on hidden text. To print A, at Tools Options Print, turn off hidden text. To Print B, at Tools Options Print, turn on hidden text. This works well for viewing and printing, but if you ever have to send document A to someone else, you'll have to delete all the hidden text. You can do that in Edit Find. Hope this helps. Shauna Kelly. Microsoft MVP. http://www.shaunakelly.com/word |
#4
Posted to microsoft.public.word.formatting.longdocs
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two versions of the same document
Another approach is described at http://daiya.mvps.org/includetext.htm
-- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Casper Feldmann" wrote in message ... Hello Shauna! GREAT... That was just what I was looking for!... THANKS!... and have a great sunday... Casper Shauna Kelly wrote: Hi Caspar One way to do this is to mark the text that is to be in B but not A as hidden (select the text then do Format Font and tick the Hidden box). To view A, at Tools Options Print, turn off hidden text. To view B, at Tools Options Print, turn on hidden text. To print A, at Tools Options Print, turn off hidden text. To Print B, at Tools Options Print, turn on hidden text. This works well for viewing and printing, but if you ever have to send document A to someone else, you'll have to delete all the hidden text. You can do that in Edit Find. Hope this helps. Shauna Kelly. Microsoft MVP. http://www.shaunakelly.com/word |
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