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#1
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Mixed protection styles
Hi,
With Word 2003 I'm trying to set up a document with mixed form and free-form elements. I would like the document to have a region with check boxes that behave as check boxes and possibly some text fields. Another region of the document would have tables, real Word Tables, that are filled in by one or more reviewers. The tables are variable in size and the users should be able to expand the tables as necessary. I have the check boxes in place but when a user clicks on one he get a dialog box to specify whether it should be checked or unchecked. I understand this is normal when the "Protect Form" lock is off. When I set Protect Form, the check box behaves normally. It clicks on and off just as it should. The trouble comes when I try to then edit the tables. They are protected also so nobody can enter any data into them. So I tried Protect Document. I can select the tables in the document and permit users to freely edit the tables. OK, that's good. But then the check boxes are rendered inactive. That's bad. I tried selecting the region with the check boxes and set that to be freely editable. I can change the check boxes, but now only through the dialog box! I'm back where I started -- if the users can enter text in the tables they can interact with the check boxes through the dialog box only. Am I missing something? Is there a way get a portion of the document protected for forms and the rest of the document unprotected for editing? Steve |
#2
Posted to microsoft.public.word.pagelayout
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Mixed protection styles
You can protect specific sections of a form and leave others unprotected,
but you will need to insert section breaks to divide the sections. You then have to use Tools | Protect Document (rather than the padlock button on the Forms toolbar) for the initial protection. This will allow you to specify which sections are to be protected. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Stephen Quist" wrote in message ... Hi, With Word 2003 I'm trying to set up a document with mixed form and free-form elements. I would like the document to have a region with check boxes that behave as check boxes and possibly some text fields. Another region of the document would have tables, real Word Tables, that are filled in by one or more reviewers. The tables are variable in size and the users should be able to expand the tables as necessary. I have the check boxes in place but when a user clicks on one he get a dialog box to specify whether it should be checked or unchecked. I understand this is normal when the "Protect Form" lock is off. When I set Protect Form, the check box behaves normally. It clicks on and off just as it should. The trouble comes when I try to then edit the tables. They are protected also so nobody can enter any data into them. So I tried Protect Document. I can select the tables in the document and permit users to freely edit the tables. OK, that's good. But then the check boxes are rendered inactive. That's bad. I tried selecting the region with the check boxes and set that to be freely editable. I can change the check boxes, but now only through the dialog box! I'm back where I started -- if the users can enter text in the tables they can interact with the check boxes through the dialog box only. Am I missing something? Is there a way get a portion of the document protected for forms and the rest of the document unprotected for editing? Steve |
#3
Posted to microsoft.public.word.pagelayout
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Mixed protection styles
Thanks. Once I noticed the section selection link (in teeny-tiny print) I
was able to do what I needed to. Steve "Suzanne S. Barnhill" wrote in message ... You can protect specific sections of a form and leave others unprotected, but you will need to insert section breaks to divide the sections. You then have to use Tools | Protect Document (rather than the padlock button on the Forms toolbar) for the initial protection. This will allow you to specify which sections are to be protected. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Stephen Quist" wrote in message ... Hi, With Word 2003 I'm trying to set up a document with mixed form and free-form elements. I would like the document to have a region with check boxes that behave as check boxes and possibly some text fields. Another region of the document would have tables, real Word Tables, that are filled in by one or more reviewers. The tables are variable in size and the users should be able to expand the tables as necessary. I have the check boxes in place but when a user clicks on one he get a dialog box to specify whether it should be checked or unchecked. I understand this is normal when the "Protect Form" lock is off. When I set Protect Form, the check box behaves normally. It clicks on and off just as it should. The trouble comes when I try to then edit the tables. They are protected also so nobody can enter any data into them. So I tried Protect Document. I can select the tables in the document and permit users to freely edit the tables. OK, that's good. But then the check boxes are rendered inactive. That's bad. I tried selecting the region with the check boxes and set that to be freely editable. I can change the check boxes, but now only through the dialog box! I'm back where I started -- if the users can enter text in the tables they can interact with the check boxes through the dialog box only. Am I missing something? Is there a way get a portion of the document protected for forms and the rest of the document unprotected for editing? Steve |
#4
Posted to microsoft.public.word.pagelayout
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Mixed protection styles
The size of the type in your Help task pane is dependent on the View | Text
setting in Internet Explorer. But I agree that the fact that the link does not appear until after you have (a) created sections and (b) made the various required settings for form protection doesn't help. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Stephen Quist" wrote in message ... Thanks. Once I noticed the section selection link (in teeny-tiny print) I was able to do what I needed to. Steve "Suzanne S. Barnhill" wrote in message ... You can protect specific sections of a form and leave others unprotected, but you will need to insert section breaks to divide the sections. You then have to use Tools | Protect Document (rather than the padlock button on the Forms toolbar) for the initial protection. This will allow you to specify which sections are to be protected. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Stephen Quist" wrote in message ... Hi, With Word 2003 I'm trying to set up a document with mixed form and free-form elements. I would like the document to have a region with check boxes that behave as check boxes and possibly some text fields. Another region of the document would have tables, real Word Tables, that are filled in by one or more reviewers. The tables are variable in size and the users should be able to expand the tables as necessary. I have the check boxes in place but when a user clicks on one he get a dialog box to specify whether it should be checked or unchecked. I understand this is normal when the "Protect Form" lock is off. When I set Protect Form, the check box behaves normally. It clicks on and off just as it should. The trouble comes when I try to then edit the tables. They are protected also so nobody can enter any data into them. So I tried Protect Document. I can select the tables in the document and permit users to freely edit the tables. OK, that's good. But then the check boxes are rendered inactive. That's bad. I tried selecting the region with the check boxes and set that to be freely editable. I can change the check boxes, but now only through the dialog box! I'm back where I started -- if the users can enter text in the tables they can interact with the check boxes through the dialog box only. Am I missing something? Is there a way get a portion of the document protected for forms and the rest of the document unprotected for editing? Steve |
#5
Posted to microsoft.public.word.pagelayout
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Mixed protection styles
It's one of those cases where if you know where it is and how to do it you
can find it. If you don't know, good luck. I kept setting Editing Restrictions to "Comments" or "Tracked Changes" because I focused on the free-text tables. I didn't even see the section selection until after I chose 'Filling in forms" *and* put in section breaks around the form fields. It's almost like they deliberately made it hard to do. Steve "Suzanne S. Barnhill" wrote in message ... The size of the type in your Help task pane is dependent on the View | Text setting in Internet Explorer. But I agree that the fact that the link does not appear until after you have (a) created sections and (b) made the various required settings for form protection doesn't help. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. |
#6
Posted to microsoft.public.word.pagelayout
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Mixed protection styles
You didn't see it because it wasn't there. That's my point. It doesn't
appear unless you have inserted section breaks and chosen "Filling out forms." -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Stephen Quist" wrote in message ... It's one of those cases where if you know where it is and how to do it you can find it. If you don't know, good luck. I kept setting Editing Restrictions to "Comments" or "Tracked Changes" because I focused on the free-text tables. I didn't even see the section selection until after I chose 'Filling in forms" *and* put in section breaks around the form fields. It's almost like they deliberately made it hard to do. Steve "Suzanne S. Barnhill" wrote in message ... The size of the type in your Help task pane is dependent on the View | Text setting in Internet Explorer. But I agree that the fact that the link does not appear until after you have (a) created sections and (b) made the various required settings for form protection doesn't help. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. |
#7
Posted to microsoft.public.word.pagelayout
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Mixed protection styles
Thanks for the help. We noticed another problem.
The regions in the document proper behave as expected. But with Protect Document on we cannot change the Header, Footer or Document Properties. We could probably get around the Header and Footer issues if we could edit the Custom values in the Properties. Those, unfortunately are grayed out. Is there a way around this? Steve "Suzanne S. Barnhill" wrote in message ... You can protect specific sections of a form and leave others unprotected, but you will need to insert section breaks to divide the sections. You then have to use Tools | Protect Document (rather than the padlock button on the Forms toolbar) for the initial protection. This will allow you to specify which sections are to be protected. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Stephen Quist" wrote in message ... Hi, With Word 2003 I'm trying to set up a document with mixed form and free-form elements. I would like the document to have a region with check boxes that behave as check boxes and possibly some text fields. Another region of the document would have tables, real Word Tables, that are filled in by one or more reviewers. The tables are variable in size and the users should be able to expand the tables as necessary. I have the check boxes in place but when a user clicks on one he get a dialog box to specify whether it should be checked or unchecked. I understand this is normal when the "Protect Form" lock is off. When I set Protect Form, the check box behaves normally. It clicks on and off just as it should. The trouble comes when I try to then edit the tables. They are protected also so nobody can enter any data into them. So I tried Protect Document. I can select the tables in the document and permit users to freely edit the tables. OK, that's good. But then the check boxes are rendered inactive. That's bad. I tried selecting the region with the check boxes and set that to be freely editable. I can change the check boxes, but now only through the dialog box! I'm back where I started -- if the users can enter text in the tables they can interact with the check boxes through the dialog box only. Am I missing something? Is there a way get a portion of the document protected for forms and the rest of the document unprotected for editing? Steve |
#8
Posted to microsoft.public.word.pagelayout
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Mixed protection styles
When you protect any portion of a document for forms, you lose about half of
Word's features in the entire document. That's just the way it is. You can work around these difficulties with macros. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Stephen Quist" wrote in message ... Thanks for the help. We noticed another problem. The regions in the document proper behave as expected. But with Protect Document on we cannot change the Header, Footer or Document Properties. We could probably get around the Header and Footer issues if we could edit the Custom values in the Properties. Those, unfortunately are grayed out. Is there a way around this? Steve "Suzanne S. Barnhill" wrote in message ... You can protect specific sections of a form and leave others unprotected, but you will need to insert section breaks to divide the sections. You then have to use Tools | Protect Document (rather than the padlock button on the Forms toolbar) for the initial protection. This will allow you to specify which sections are to be protected. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Stephen Quist" wrote in message ... Hi, With Word 2003 I'm trying to set up a document with mixed form and free-form elements. I would like the document to have a region with check boxes that behave as check boxes and possibly some text fields. Another region of the document would have tables, real Word Tables, that are filled in by one or more reviewers. The tables are variable in size and the users should be able to expand the tables as necessary. I have the check boxes in place but when a user clicks on one he get a dialog box to specify whether it should be checked or unchecked. I understand this is normal when the "Protect Form" lock is off. When I set Protect Form, the check box behaves normally. It clicks on and off just as it should. The trouble comes when I try to then edit the tables. They are protected also so nobody can enter any data into them. So I tried Protect Document. I can select the tables in the document and permit users to freely edit the tables. OK, that's good. But then the check boxes are rendered inactive. That's bad. I tried selecting the region with the check boxes and set that to be freely editable. I can change the check boxes, but now only through the dialog box! I'm back where I started -- if the users can enter text in the tables they can interact with the check boxes through the dialog box only. Am I missing something? Is there a way get a portion of the document protected for forms and the rest of the document unprotected for editing? Steve |
#9
Posted to microsoft.public.word.pagelayout
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Mixed protection styles
Thank you. I was afraid that was going to be the answer.
Steve "Suzanne S. Barnhill" wrote in message ... When you protect any portion of a document for forms, you lose about half of Word's features in the entire document. That's just the way it is. You can work around these difficulties with macros. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Stephen Quist" wrote in message ... Thanks for the help. We noticed another problem. The regions in the document proper behave as expected. But with Protect Document on we cannot change the Header, Footer or Document Properties. We could probably get around the Header and Footer issues if we could edit the Custom values in the Properties. Those, unfortunately are grayed out. Is there a way around this? Steve "Suzanne S. Barnhill" wrote in message ... You can protect specific sections of a form and leave others unprotected, but you will need to insert section breaks to divide the sections. You then have to use Tools | Protect Document (rather than the padlock button on the Forms toolbar) for the initial protection. This will allow you to specify which sections are to be protected. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Stephen Quist" wrote in message ... Hi, With Word 2003 I'm trying to set up a document with mixed form and free-form elements. I would like the document to have a region with check boxes that behave as check boxes and possibly some text fields. Another region of the document would have tables, real Word Tables, that are filled in by one or more reviewers. The tables are variable in size and the users should be able to expand the tables as necessary. I have the check boxes in place but when a user clicks on one he get a dialog box to specify whether it should be checked or unchecked. I understand this is normal when the "Protect Form" lock is off. When I set Protect Form, the check box behaves normally. It clicks on and off just as it should. The trouble comes when I try to then edit the tables. They are protected also so nobody can enter any data into them. So I tried Protect Document. I can select the tables in the document and permit users to freely edit the tables. OK, that's good. But then the check boxes are rendered inactive. That's bad. I tried selecting the region with the check boxes and set that to be freely editable. I can change the check boxes, but now only through the dialog box! I'm back where I started -- if the users can enter text in the tables they can interact with the check boxes through the dialog box only. Am I missing something? Is there a way get a portion of the document protected for forms and the rest of the document unprotected for editing? Steve |
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