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#1
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How can I extract addresses from many word documents?
I have a folder with over 1,000 client proposals which are formatted similiar
and I would like to extract the addresses from those proposals and put them in a database. Thanks for your help Tony |
#2
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G'day "Tony" ,
I found a fairly easy way to do this. This is a low frequency solution I use. Manually Create a new folder in your contacts Copy all the messages into this folder, they will become contacts. Hold down Y if necc. This is a slow and manual way of filtering out all body content to instantly reduce our mess and drastically reduce find errors. Select all these contacts and File export as text Programatically Load the text file use Documents.Open For each para if para start "Full Name" or whatever else I need, kill it next reformat what's left using find and replace so each record is one para sort the document kill duplicates Right now you have a nice data file. Use whatever method you desire to drop into access, manually won't matter here. As each step is simple, it took 10 minutes the first time, and will take about 5 mins for re-iterations. That is because 4.5 minutes are spent on manually stripping out my distribution lists and so on. FWIW, this is also an excellent technique for anyone to perform on the corporate address book to create a dictionary called Names.dic to cut down everyone's efforts in spelling difficult staff names. I just kept Full Name:, found and replaced all spaces with para marks, then deleted all paragraphs without any spelling errors! What was left was the name / name fragments the spellchecker didn't know. This also makes it trivial to merge new entries only with your old dictionary. Steve Hudson - Word Heretic steve from wordheretic.com (Email replies require payment) Without prejudice Tony reckoned: I have a folder with over 1,000 client proposals which are formatted similiar and I would like to extract the addresses from those proposals and put them in a database. Thanks for your help Tony |
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