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#1
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formatting dates
I have a table that has birthday dates. The info in the table was imported
from Excel with the dates formatted as 'mmmm dd'. However, they imported as I entered them: mm/dd/yy. I don't want the years to show. How can I format these dates in my table to reflect only the Birth Date? (rather than going through each record) Thanks, wiersma7 |
#2
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formatting dates
If the table was created via a mail merge, you can add a numeric picture
switch to the merge field to constrain the display (see http://www.gmayor.com/formatting_word_fields.htm). Alternatively, you can link to Excel using DDE instead of OLE DB, which will preserve the native Excel formatting. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "Wiersma7" wrote in message ... I have a table that has birthday dates. The info in the table was imported from Excel with the dates formatted as 'mmmm dd'. However, they imported as I entered them: mm/dd/yy. I don't want the years to show. How can I format these dates in my table to reflect only the Birth Date? (rather than going through each record) Thanks, wiersma7 |
#3
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formatting dates
The table has merge fields from an Excel spreadsheet. I understand the
premise of what the [below address: http: //www.gmayor.com/formatting_word_fields.htm] is about - but I'm not sure how to incorporate that into my table. Do I add the switch as a field to the spreadsheet? To the table? That doesn't seem to work. I guess I'm asking if you can simplify it for me. I would like to change the format of 01/01/09 to January 1. (btw - I do know how to do it in Excel ) Also, is there way to have a conditional rule (?) to only print the text: 'Birthday:' if there is a date in the date field? Below is the simple table (obviously I'm making a directory - for my church): «Adult1» Birthday: «BdayA1» Cell: «CellA1» Email: «EmailA1» Anniversary: «Anniversary» Thanks very much for your help so far, wiersma7 "Suzanne S. Barnhill" wrote in message ... If the table was created via a mail merge, you can add a numeric picture switch to the merge field to constrain the display (see http://www.gmayor.com/formatting_word_fields.htm). Alternatively, you can link to Excel using DDE instead of OLE DB, which will preserve the native Excel formatting. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "Wiersma7" wrote in message ... I have a table that has birthday dates. The info in the table was imported from Excel with the dates formatted as 'mmmm dd'. However, they imported as I entered them: mm/dd/yy. I don't want the years to show. How can I format these dates in my table to reflect only the Birth Date? (rather than going through each record) Thanks, wiersma7 |
#4
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formatting dates
You press Alt+F9 to display the field code of your merge field (such as
«BdayA1», which will show { MERGEFIELD BdayA1 }) and add the switch to that field. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "Wiersma7" wrote in message ... The table has merge fields from an Excel spreadsheet. I understand the premise of what the [below address: http: //www.gmayor.com/formatting_word_fields.htm] is about - but I'm not sure how to incorporate that into my table. Do I add the switch as a field to the spreadsheet? To the table? That doesn't seem to work. I guess I'm asking if you can simplify it for me. I would like to change the format of 01/01/09 to January 1. (btw - I do know how to do it in Excel ) Also, is there way to have a conditional rule (?) to only print the text: 'Birthday:' if there is a date in the date field? Below is the simple table (obviously I'm making a directory - for my church): «Adult1» Birthday: «BdayA1» Cell: «CellA1» Email: «EmailA1» Anniversary: «Anniversary» Thanks very much for your help so far, wiersma7 "Suzanne S. Barnhill" wrote in message ... If the table was created via a mail merge, you can add a numeric picture switch to the merge field to constrain the display (see http://www.gmayor.com/formatting_word_fields.htm). Alternatively, you can link to Excel using DDE instead of OLE DB, which will preserve the native Excel formatting. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "Wiersma7" wrote in message ... I have a table that has birthday dates. The info in the table was imported from Excel with the dates formatted as 'mmmm dd'. However, they imported as I entered them: mm/dd/yy. I don't want the years to show. How can I format these dates in my table to reflect only the Birth Date? (rather than going through each record) Thanks, wiersma7 |
#5
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formatting dates
Specifically { MERGEFIELD BdayA1 \@ "MMMM d" }
Press F9 to update the field and ALT+F9 to toggle the display back again. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Suzanne S. Barnhill wrote: You press Alt+F9 to display the field code of your merge field (such as «BdayA1», which will show { MERGEFIELD BdayA1 }) and add the switch to that field. "Wiersma7" wrote in message ... The table has merge fields from an Excel spreadsheet. I understand the premise of what the [below address: http: //www.gmayor.com/formatting_word_fields.htm] is about - but I'm not sure how to incorporate that into my table. Do I add the switch as a field to the spreadsheet? To the table? That doesn't seem to work. I guess I'm asking if you can simplify it for me. I would like to change the format of 01/01/09 to January 1. (btw - I do know how to do it in Excel ) Also, is there way to have a conditional rule (?) to only print the text: 'Birthday:' if there is a date in the date field? Below is the simple table (obviously I'm making a directory - for my church): «Adult1» Birthday: «BdayA1» Cell: «CellA1» Email: «EmailA1» Anniversary: «Anniversary» Thanks very much for your help so far, wiersma7 "Suzanne S. Barnhill" wrote in message ... If the table was created via a mail merge, you can add a numeric picture switch to the merge field to constrain the display (see http://www.gmayor.com/formatting_word_fields.htm). Alternatively, you can link to Excel using DDE instead of OLE DB, which will preserve the native Excel formatting. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "Wiersma7" wrote in message ... I have a table that has birthday dates. The info in the table was imported from Excel with the dates formatted as 'mmmm dd'. However, they imported as I entered them: mm/dd/yy. I don't want the years to show. How can I format these dates in my table to reflect only the Birth Date? (rather than going through each record) Thanks, wiersma7 |
#6
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formatting dates
Yay! It makes sense now. Thanks so much!
Also, is there way to have a conditional rule (?) to only print the text: 'Birthday:' if there is a date in the date field? Below is the simple table (obviously I'm making a directory - for my church): «Adult1» Birthday: «BdayA1» Cell: «CellA1» Email: «EmailA1» Anniversary: «Anniversary» Thanks so much for all of your help! wiersma7 "Suzanne S. Barnhill" wrote in message ... You press Alt+F9 to display the field code of your merge field (such as «BdayA1», which will show { MERGEFIELD BdayA1 }) and add the switch to that field. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "Wiersma7" wrote in message ... The table has merge fields from an Excel spreadsheet. I understand the premise of what the [below address: http: //www.gmayor.com/formatting_word_fields.htm] is about - but I'm not sure how to incorporate that into my table. Do I add the switch as a field to the spreadsheet? To the table? That doesn't seem to work. I guess I'm asking if you can simplify it for me. I would like to change the format of 01/01/09 to January 1. (btw - I do know how to do it in Excel ) Also, is there way to have a conditional rule (?) to only print the text: 'Birthday:' if there is a date in the date field? Below is the simple table (obviously I'm making a directory - for my church): «Adult1» Birthday: «BdayA1» Cell: «CellA1» Email: «EmailA1» Anniversary: «Anniversary» Thanks very much for your help so far, wiersma7 "Suzanne S. Barnhill" wrote in message ... If the table was created via a mail merge, you can add a numeric picture switch to the merge field to constrain the display (see http://www.gmayor.com/formatting_word_fields.htm). Alternatively, you can link to Excel using DDE instead of OLE DB, which will preserve the native Excel formatting. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "Wiersma7" wrote in message ... I have a table that has birthday dates. The info in the table was imported from Excel with the dates formatted as 'mmmm dd'. However, they imported as I entered them: mm/dd/yy. I don't want the years to show. How can I format these dates in my table to reflect only the Birth Date? (rather than going through each record) Thanks, wiersma7 |
#7
Posted to microsoft.public.word.tables
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formatting dates
Yes, you need an IF field for this. Although Word makes it relatively easy
to insert IF fields in merge documents (using the Insert Word Field button), it makes it quite difficult to actually insert merge fields in them, so it's usually easier to create them from scratch. 1. Press Ctrl+F9 to insert a field, which will be represented by two braces around two spaces, with the insertion point in the center. 2. Between the braces type IF, then use the keyboard and the Insert Merge Field button to create the following field: { IF { MERGEFIELD BdayA1 } = "" "" "{ MERGEFIELD BdayA1 }" } Alternatively, you can use: { IF { MERGEFIELD BdayA1 } "" "{ MERGEFIELD BdayA1 }" } The first tells Word, if the data field is blank, to insert nothing, otherwise to insert the merge data. The second tells Word to insert the merge data if the data field is not blank. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "Wiersma7" wrote in message ... Yay! It makes sense now. Thanks so much! Also, is there way to have a conditional rule (?) to only print the text: 'Birthday:' if there is a date in the date field? Below is the simple table (obviously I'm making a directory - for my church): «Adult1» Birthday: «BdayA1» Cell: «CellA1» Email: «EmailA1» Anniversary: «Anniversary» Thanks so much for all of your help! wiersma7 "Suzanne S. Barnhill" wrote in message ... You press Alt+F9 to display the field code of your merge field (such as «BdayA1», which will show { MERGEFIELD BdayA1 }) and add the switch to that field. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "Wiersma7" wrote in message ... The table has merge fields from an Excel spreadsheet. I understand the premise of what the [below address: http: //www.gmayor.com/formatting_word_fields.htm] is about - but I'm not sure how to incorporate that into my table. Do I add the switch as a field to the spreadsheet? To the table? That doesn't seem to work. I guess I'm asking if you can simplify it for me. I would like to change the format of 01/01/09 to January 1. (btw - I do know how to do it in Excel ) Also, is there way to have a conditional rule (?) to only print the text: 'Birthday:' if there is a date in the date field? Below is the simple table (obviously I'm making a directory - for my church): «Adult1» Birthday: «BdayA1» Cell: «CellA1» Email: «EmailA1» Anniversary: «Anniversary» Thanks very much for your help so far, wiersma7 "Suzanne S. Barnhill" wrote in message ... If the table was created via a mail merge, you can add a numeric picture switch to the merge field to constrain the display (see http://www.gmayor.com/formatting_word_fields.htm). Alternatively, you can link to Excel using DDE instead of OLE DB, which will preserve the native Excel formatting. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "Wiersma7" wrote in message ... I have a table that has birthday dates. The info in the table was imported from Excel with the dates formatted as 'mmmm dd'. However, they imported as I entered them: mm/dd/yy. I don't want the years to show. How can I format these dates in my table to reflect only the Birth Date? (rather than going through each record) Thanks, wiersma7 |
#8
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formatting dates
Actually I want to do this with a non merged cell content. I have 'Kid1' as
a merged field all the way through 'Kid7". That is the largest number of children in a family of the church. Most families, however, have 1 - 4 children. I need to have the label 'Birthday:' before each birth date of each child (as well as the adults). What I want to happen is: 1. If I have no data or the adult does not want his/her birthdate published, I do not want the label 'Birthdate:' to appear before an empty cell/field. 2. I do not want the label 'Birthdate:' to appear when there is no child name/birthday field info. For instance: my table has 3 columns: John Birthdate: January 1 Sally Birthdate: February 1 Kid3 Birthdate: Kid4 Birthdate: Kid5 Birthdate: Kid6 Birthdate: Kid7 Birthdate: The Kid3 - 7 fields will be blank because they only have 2 kids. The Birthday fields will be blank for same reason. The text/label 'Birthdate:' however is static. I need the label/text to disappear. I tried putting { IF { MERGEFIELD BdaykK3 } = "" ""} in the 'Birthdate:' cell, but all I get is MERGEFIELD. Is this a possibility or am I going to have to do it manually? (really need a database, I know - but not in budget right now). Thanks for even taking the time to figure out what I just typed wiersma7 "Suzanne S. Barnhill" wrote in message ... Yes, you need an IF field for this. Although Word makes it relatively easy to insert IF fields in merge documents (using the Insert Word Field button), it makes it quite difficult to actually insert merge fields in them, so it's usually easier to create them from scratch. 1. Press Ctrl+F9 to insert a field, which will be represented by two braces around two spaces, with the insertion point in the center. 2. Between the braces type IF, then use the keyboard and the Insert Merge Field button to create the following field: { IF { MERGEFIELD BdayA1 } = "" "" "{ MERGEFIELD BdayA1 }" } Alternatively, you can use: { IF { MERGEFIELD BdayA1 } "" "{ MERGEFIELD BdayA1 }" } The first tells Word, if the data field is blank, to insert nothing, otherwise to insert the merge data. The second tells Word to insert the merge data if the data field is not blank. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "Wiersma7" wrote in message ... Yay! It makes sense now. Thanks so much! Also, is there way to have a conditional rule (?) to only print the text: 'Birthday:' if there is a date in the date field? Below is the simple table (obviously I'm making a directory - for my church): «Adult1» Birthday: «BdayA1» Cell: «CellA1» Email: «EmailA1» Anniversary: «Anniversary» Thanks so much for all of your help! wiersma7 "Suzanne S. Barnhill" wrote in message ... You press Alt+F9 to display the field code of your merge field (such as «BdayA1», which will show { MERGEFIELD BdayA1 }) and add the switch to that field. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "Wiersma7" wrote in message ... The table has merge fields from an Excel spreadsheet. I understand the premise of what the [below address: http: //www.gmayor.com/formatting_word_fields.htm] is about - but I'm not sure how to incorporate that into my table. Do I add the switch as a field to the spreadsheet? To the table? That doesn't seem to work. I guess I'm asking if you can simplify it for me. I would like to change the format of 01/01/09 to January 1. (btw - I do know how to do it in Excel ) Also, is there way to have a conditional rule (?) to only print the text: 'Birthday:' if there is a date in the date field? Below is the simple table (obviously I'm making a directory - for my church): «Adult1» Birthday: «BdayA1» Cell: «CellA1» Email: «EmailA1» Anniversary: «Anniversary» Thanks very much for your help so far, wiersma7 "Suzanne S. Barnhill" wrote in message ... If the table was created via a mail merge, you can add a numeric picture switch to the merge field to constrain the display (see http://www.gmayor.com/formatting_word_fields.htm). Alternatively, you can link to Excel using DDE instead of OLE DB, which will preserve the native Excel formatting. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "Wiersma7" wrote in message ... I have a table that has birthday dates. The info in the table was imported from Excel with the dates formatted as 'mmmm dd'. However, they imported as I entered them: mm/dd/yy. I don't want the years to show. How can I format these dates in my table to reflect only the Birth Date? (rather than going through each record) Thanks, wiersma7 |
#9
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formatting dates
Okay, in this case you want these fields across the table (the numbers are
the cells): 1. { IF { MERGEFIELD Kid1 } "" { MERGEFIELD Kid1 } } 2. { IF { MERGEFIELD Kid1 } "" "Birthdate:" } 3. { IF { MERGEFIELD Kid1 } "" { MERGEFIELD BdaykK1 } } It sounds as if you may not need the IF fields in (1) and (3), but you definitely would for (2). You would then repeat these three cells for each Kid row. Each field (pair of braces) must be inserted using Ctrl+F9 with the exception that you can use the Insert Merge Fields button to insert the merge fields if you like. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "Wiersma7" wrote in message ... Actually I want to do this with a non merged cell content. I have 'Kid1' as a merged field all the way through 'Kid7". That is the largest number of children in a family of the church. Most families, however, have 1 - 4 children. I need to have the label 'Birthday:' before each birth date of each child (as well as the adults). What I want to happen is: 1. If I have no data or the adult does not want his/her birthdate published, I do not want the label 'Birthdate:' to appear before an empty cell/field. 2. I do not want the label 'Birthdate:' to appear when there is no child name/birthday field info. For instance: my table has 3 columns: John Birthdate: January 1 Sally Birthdate: February 1 Kid3 Birthdate: Kid4 Birthdate: Kid5 Birthdate: Kid6 Birthdate: Kid7 Birthdate: The Kid3 - 7 fields will be blank because they only have 2 kids. The Birthday fields will be blank for same reason. The text/label 'Birthdate:' however is static. I need the label/text to disappear. I tried putting { IF { MERGEFIELD BdaykK3 } = "" ""} in the 'Birthdate:' cell, but all I get is MERGEFIELD. Is this a possibility or am I going to have to do it manually? (really need a database, I know - but not in budget right now). Thanks for even taking the time to figure out what I just typed wiersma7 "Suzanne S. Barnhill" wrote in message ... Yes, you need an IF field for this. Although Word makes it relatively easy to insert IF fields in merge documents (using the Insert Word Field button), it makes it quite difficult to actually insert merge fields in them, so it's usually easier to create them from scratch. 1. Press Ctrl+F9 to insert a field, which will be represented by two braces around two spaces, with the insertion point in the center. 2. Between the braces type IF, then use the keyboard and the Insert Merge Field button to create the following field: { IF { MERGEFIELD BdayA1 } = "" "" "{ MERGEFIELD BdayA1 }" } Alternatively, you can use: { IF { MERGEFIELD BdayA1 } "" "{ MERGEFIELD BdayA1 }" } The first tells Word, if the data field is blank, to insert nothing, otherwise to insert the merge data. The second tells Word to insert the merge data if the data field is not blank. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "Wiersma7" wrote in message ... Yay! It makes sense now. Thanks so much! Also, is there way to have a conditional rule (?) to only print the text: 'Birthday:' if there is a date in the date field? Below is the simple table (obviously I'm making a directory - for my church): «Adult1» Birthday: «BdayA1» Cell: «CellA1» Email: «EmailA1» Anniversary: «Anniversary» Thanks so much for all of your help! wiersma7 "Suzanne S. Barnhill" wrote in message ... You press Alt+F9 to display the field code of your merge field (such as «BdayA1», which will show { MERGEFIELD BdayA1 }) and add the switch to that field. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "Wiersma7" wrote in message ... The table has merge fields from an Excel spreadsheet. I understand the premise of what the [below address: http: //www.gmayor.com/formatting_word_fields.htm] is about - but I'm not sure how to incorporate that into my table. Do I add the switch as a field to the spreadsheet? To the table? That doesn't seem to work. I guess I'm asking if you can simplify it for me. I would like to change the format of 01/01/09 to January 1. (btw - I do know how to do it in Excel ) Also, is there way to have a conditional rule (?) to only print the text: 'Birthday:' if there is a date in the date field? Below is the simple table (obviously I'm making a directory - for my church): «Adult1» Birthday: «BdayA1» Cell: «CellA1» Email: «EmailA1» Anniversary: «Anniversary» Thanks very much for your help so far, wiersma7 "Suzanne S. Barnhill" wrote in message ... If the table was created via a mail merge, you can add a numeric picture switch to the merge field to constrain the display (see http://www.gmayor.com/formatting_word_fields.htm). Alternatively, you can link to Excel using DDE instead of OLE DB, which will preserve the native Excel formatting. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "Wiersma7" wrote in message ... I have a table that has birthday dates. The info in the table was imported from Excel with the dates formatted as 'mmmm dd'. However, they imported as I entered them: mm/dd/yy. I don't want the years to show. How can I format these dates in my table to reflect only the Birth Date? (rather than going through each record) Thanks, wiersma7 |
#10
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formatting dates
You haven't said how you know whether the adults want their birthdate
withheld, but essentially that second column should have a series of conditional fields. The following will insert the text Birthdate : in the second column when the birthday field is not empty. Obviously nothing is printed in columns one or two when the fields in them are empty. Column 2 {IF {Mergefield Adult1Bday} "" "Birthdate: "} {IF {Mergefield Adult2Bday} "" "Birthdate: "} {IF {Mergefield Kid1Bday} "" "Birthdate: "} {IF {Mergefield Kid2Bday} "" "Birthdate: "} {IF {Mergefield Kid3Bday} "" "Birthdate: "} {IF {Mergefield Kid4Bday} "" "Birthdate: "} {IF {Mergefield Kid5Bday} "" "Birthdate: "} {IF {Mergefield Kid6Bday} "" "Birthdate: "} {IF {Mergefield Kid7Bday} "" "Birthdate: "} If however you have a second field that logs whether the adult birthdays, though present in the data, are to be withheld then you need for the first two rows in Column 2 { IF{ Mergefield Adult1Bday } "" "{ IF{ Mergefield Adult1HideBday } = " " "Birthdate: " "" }" ""} { IF{ Mergefield Adult2Bday } "" "{ IF{ Mergefield Adult2HideBday } = " " "Birthdate: " "" }" ""} Column 3 { IF{ Mergefield Adult1HideBday } " " "{ Mergefield Adult1Bday }" } { IF{ Mergefield Adult2HideBday } " " "{ Mergefield Adult2Bday }" } All fieldnames should reflect the actual field names. The { Mergefield Adult1HideBday } and { Mergefield Adult2HideBday } are expected to have no content when the adult does not mind the birthdate being shown - change the condition as appropriate. Spaces and quotes are as shown. The bracket pairs {} are all placed with CTRL+F9 -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Wiersma7 wrote: Actually I want to do this with a non merged cell content. I have 'Kid1' as a merged field all the way through 'Kid7". That is the largest number of children in a family of the church. Most families, however, have 1 - 4 children. I need to have the label 'Birthday:' before each birth date of each child (as well as the adults). What I want to happen is: 1. If I have no data or the adult does not want his/her birthdate published, I do not want the label 'Birthdate:' to appear before an empty cell/field. 2. I do not want the label 'Birthdate:' to appear when there is no child name/birthday field info. For instance: my table has 3 columns: John Birthdate: January 1 Sally Birthdate: February 1 Kid3 Birthdate: Kid4 Birthdate: Kid5 Birthdate: Kid6 Birthdate: Kid7 Birthdate: The Kid3 - 7 fields will be blank because they only have 2 kids. The Birthday fields will be blank for same reason. The text/label 'Birthdate:' however is static. I need the label/text to disappear. I tried putting { IF { MERGEFIELD BdaykK3 } = "" ""} in the 'Birthdate:' cell, but all I get is MERGEFIELD. Is this a possibility or am I going to have to do it manually? (really need a database, I know - but not in budget right now). Thanks for even taking the time to figure out what I just typed wiersma7 "Suzanne S. Barnhill" wrote in message ... Yes, you need an IF field for this. Although Word makes it relatively easy to insert IF fields in merge documents (using the Insert Word Field button), it makes it quite difficult to actually insert merge fields in them, so it's usually easier to create them from scratch. 1. Press Ctrl+F9 to insert a field, which will be represented by two braces around two spaces, with the insertion point in the center. 2. Between the braces type IF, then use the keyboard and the Insert Merge Field button to create the following field: { IF { MERGEFIELD BdayA1 } = "" "" "{ MERGEFIELD BdayA1 }" } Alternatively, you can use: { IF { MERGEFIELD BdayA1 } "" "{ MERGEFIELD BdayA1 }" } The first tells Word, if the data field is blank, to insert nothing, otherwise to insert the merge data. The second tells Word to insert the merge data if the data field is not blank. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "Wiersma7" wrote in message ... Yay! It makes sense now. Thanks so much! Also, is there way to have a conditional rule (?) to only print the text: 'Birthday:' if there is a date in the date field? Below is the simple table (obviously I'm making a directory - for my church): «Adult1» Birthday: «BdayA1» Cell: «CellA1» Email: «EmailA1» Anniversary: «Anniversary» Thanks so much for all of your help! wiersma7 "Suzanne S. Barnhill" wrote in message ... You press Alt+F9 to display the field code of your merge field (such as «BdayA1», which will show { MERGEFIELD BdayA1 }) and add the switch to that field. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "Wiersma7" wrote in message ... The table has merge fields from an Excel spreadsheet. I understand the premise of what the [below address: http: //www.gmayor.com/formatting_word_fields.htm] is about - but I'm not sure how to incorporate that into my table. Do I add the switch as a field to the spreadsheet? To the table? That doesn't seem to work. I guess I'm asking if you can simplify it for me. I would like to change the format of 01/01/09 to January 1. (btw - I do know how to do it in Excel ) Also, is there way to have a conditional rule (?) to only print the text: 'Birthday:' if there is a date in the date field? Below is the simple table (obviously I'm making a directory - for my church): «Adult1» Birthday: «BdayA1» Cell: «CellA1» Email: «EmailA1» Anniversary: «Anniversary» Thanks very much for your help so far, wiersma7 "Suzanne S. Barnhill" wrote in message ... If the table was created via a mail merge, you can add a numeric picture switch to the merge field to constrain the display (see http://www.gmayor.com/formatting_word_fields.htm). Alternatively, you can link to Excel using DDE instead of OLE DB, which will preserve the native Excel formatting. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "Wiersma7" wrote in message ... I have a table that has birthday dates. The info in the table was imported from Excel with the dates formatted as 'mmmm dd'. However, they imported as I entered them: mm/dd/yy. I don't want the years to show. How can I format these dates in my table to reflect only the Birth Date? (rather than going through each record) Thanks, wiersma7 |
#11
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formatting dates
The equation makes sense to me, but when I put it in the Column 2 cell the
return is the equation. Am I missing something on how to place this? I'm new at doing this in Word (not Excel) so I'm wondering if there's a step I'm not aware of. I put the exact equation in, except changed the fields to match my fields (BdayA1, BdayA2, BdayK1, etc.) so for instance: Column 1 Column 2 Column 3 «Kid1» {IF {Mergefield BdayK1} "" "Birthdate: "} «BdayK1» «Adult1» {IF {Mergefield BdayA1} "" "Birthdate: "} «BdayA1» «Adult2» {IF {Mergefield BdayA2} "" "Birthdate: "} «BdayA2» «Kid1» {IF {Mergefield BdayK1} "" "Birthdate: "} «BdayK1» «Kid2» {IF {Mergefield BdayK2} "" "Birthdate: "} «BdayK2» «Kid3» {IF {Mergefield BdayK3} "" "Birthdate: "} «BdayK3» «Kid4» {IF {Mergefield BdayK4} "" "Birthdate: "} «BdayK4» «Kid5» {IF {Mergefield BdayK5} "" "Birthdate: "} «BdayK5» «Kid6» {IF {Mergefield BdayK6} "" "Birthdate: "} «BdayK6» «Kid7» {IF {Mergefield BdayK7} "" "Birthdate: "} «BdayK7» This is what merges: *George {IF {Mergefield BdayA1} "" "Birthdate: "} September 24 Martha {IF {Mergefield BdayA2} "" "Birthdate: "} June 05 Christopher {IF {Mergefield BdayK1} "" "Birthdate: "} June 02 Daniel {IF {Mergefield BdayK2} "" "Birthdate: "} March 07 Jesse {IF {Mergefield BdayK3} "" "Birthdate: "} March 07 (twins) {IF {Mergefield BdayK4} "" "Birthdate: "} {IF {Mergefield BdayK5} "" "Birthdate: "} {IF {Mergefield BdayK6} "" "Birthdate: "} {IF {Mergefield BdayK7} "" "Birthdate: "} *names are changed to protect the innocent Wiersma7 "Graham Mayor" wrote in message ... You haven't said how you know whether the adults want their birthdate withheld, but essentially that second column should have a series of conditional fields. The following will insert the text Birthdate : in the second column when the birthday field is not empty. Obviously nothing is printed in columns one or two when the fields in them are empty. Column 2 {IF {Mergefield Adult1Bday} "" "Birthdate: "} {IF {Mergefield Adult2Bday} "" "Birthdate: "} {IF {Mergefield Kid1Bday} "" "Birthdate: "} {IF {Mergefield Kid2Bday} "" "Birthdate: "} {IF {Mergefield Kid3Bday} "" "Birthdate: "} {IF {Mergefield Kid4Bday} "" "Birthdate: "} {IF {Mergefield Kid5Bday} "" "Birthdate: "} {IF {Mergefield Kid6Bday} "" "Birthdate: "} {IF {Mergefield Kid7Bday} "" "Birthdate: "} If however you have a second field that logs whether the adult birthdays, though present in the data, are to be withheld then you need for the first two rows in Column 2 { IF{ Mergefield Adult1Bday } "" "{ IF{ Mergefield Adult1HideBday } = " " "Birthdate: " "" }" ""} { IF{ Mergefield Adult2Bday } "" "{ IF{ Mergefield Adult2HideBday } = " " "Birthdate: " "" }" ""} Column 3 { IF{ Mergefield Adult1HideBday } " " "{ Mergefield Adult1Bday }" } { IF{ Mergefield Adult2HideBday } " " "{ Mergefield Adult2Bday }" } All fieldnames should reflect the actual field names. The { Mergefield Adult1HideBday } and { Mergefield Adult2HideBday } are expected to have no content when the adult does not mind the birthdate being shown - change the condition as appropriate. Spaces and quotes are as shown. The bracket pairs {} are all placed with CTRL+F9 -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Wiersma7 wrote: Actually I want to do this with a non merged cell content. I have 'Kid1' as a merged field all the way through 'Kid7". That is the largest number of children in a family of the church. Most families, however, have 1 - 4 children. I need to have the label 'Birthday:' before each birth date of each child (as well as the adults). What I want to happen is: 1. If I have no data or the adult does not want his/her birthdate published, I do not want the label 'Birthdate:' to appear before an empty cell/field. 2. I do not want the label 'Birthdate:' to appear when there is no child name/birthday field info. For instance: my table has 3 columns: John Birthdate: January 1 Sally Birthdate: February 1 Kid3 Birthdate: Kid4 Birthdate: Kid5 Birthdate: Kid6 Birthdate: Kid7 Birthdate: The Kid3 - 7 fields will be blank because they only have 2 kids. The Birthday fields will be blank for same reason. The text/label 'Birthdate:' however is static. I need the label/text to disappear. I tried putting { IF { MERGEFIELD BdaykK3 } = "" ""} in the 'Birthdate:' cell, but all I get is MERGEFIELD. Is this a possibility or am I going to have to do it manually? (really need a database, I know - but not in budget right now). Thanks for even taking the time to figure out what I just typed wiersma7 "Suzanne S. Barnhill" wrote in message ... Yes, you need an IF field for this. Although Word makes it relatively easy to insert IF fields in merge documents (using the Insert Word Field button), it makes it quite difficult to actually insert merge fields in them, so it's usually easier to create them from scratch. 1. Press Ctrl+F9 to insert a field, which will be represented by two braces around two spaces, with the insertion point in the center. 2. Between the braces type IF, then use the keyboard and the Insert Merge Field button to create the following field: { IF { MERGEFIELD BdayA1 } = "" "" "{ MERGEFIELD BdayA1 }" } Alternatively, you can use: { IF { MERGEFIELD BdayA1 } "" "{ MERGEFIELD BdayA1 }" } The first tells Word, if the data field is blank, to insert nothing, otherwise to insert the merge data. The second tells Word to insert the merge data if the data field is not blank. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "Wiersma7" wrote in message ... Yay! It makes sense now. Thanks so much! Also, is there way to have a conditional rule (?) to only print the text: 'Birthday:' if there is a date in the date field? Below is the simple table (obviously I'm making a directory - for my church): «Adult1» Birthday: «BdayA1» Cell: «CellA1» Email: «EmailA1» Anniversary: «Anniversary» Thanks so much for all of your help! wiersma7 "Suzanne S. Barnhill" wrote in message ... You press Alt+F9 to display the field code of your merge field (such as «BdayA1», which will show { MERGEFIELD BdayA1 }) and add the switch to that field. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "Wiersma7" wrote in message ... The table has merge fields from an Excel spreadsheet. I understand the premise of what the [below address: http: //www.gmayor.com/formatting_word_fields.htm] is about - but I'm not sure how to incorporate that into my table. Do I add the switch as a field to the spreadsheet? To the table? That doesn't seem to work. I guess I'm asking if you can simplify it for me. I would like to change the format of 01/01/09 to January 1. (btw - I do know how to do it in Excel ) Also, is there way to have a conditional rule (?) to only print the text: 'Birthday:' if there is a date in the date field? Below is the simple table (obviously I'm making a directory - for my church): «Adult1» Birthday: «BdayA1» Cell: «CellA1» Email: «EmailA1» Anniversary: «Anniversary» Thanks very much for your help so far, wiersma7 "Suzanne S. Barnhill" wrote in message ... If the table was created via a mail merge, you can add a numeric picture switch to the merge field to constrain the display (see http://www.gmayor.com/formatting_word_fields.htm). Alternatively, you can link to Excel using DDE instead of OLE DB, which will preserve the native Excel formatting. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "Wiersma7" wrote in message ... I have a table that has birthday dates. The info in the table was imported from Excel with the dates formatted as 'mmmm dd'. However, they imported as I entered them: mm/dd/yy. I don't want the years to show. How can I format these dates in my table to reflect only the Birth Date? (rather than going through each record) Thanks, wiersma7 |
#12
Posted to microsoft.public.word.tables
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formatting dates
You did insert {Mergefield BdayK1} and the rest using Ctrl+F9 or Insert
Merge Field? -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "wiersma7" wrote in message ... The equation makes sense to me, but when I put it in the Column 2 cell the return is the equation. Am I missing something on how to place this? I'm new at doing this in Word (not Excel) so I'm wondering if there's a step I'm not aware of. I put the exact equation in, except changed the fields to match my fields (BdayA1, BdayA2, BdayK1, etc.) so for instance: Column 1 Column 2 Column 3 «Kid1» {IF {Mergefield BdayK1} "" "Birthdate: "} «BdayK1» «Adult1» {IF {Mergefield BdayA1} "" "Birthdate: "} «BdayA1» «Adult2» {IF {Mergefield BdayA2} "" "Birthdate: "} «BdayA2» «Kid1» {IF {Mergefield BdayK1} "" "Birthdate: "} «BdayK1» «Kid2» {IF {Mergefield BdayK2} "" "Birthdate: "} «BdayK2» «Kid3» {IF {Mergefield BdayK3} "" "Birthdate: "} «BdayK3» «Kid4» {IF {Mergefield BdayK4} "" "Birthdate: "} «BdayK4» «Kid5» {IF {Mergefield BdayK5} "" "Birthdate: "} «BdayK5» «Kid6» {IF {Mergefield BdayK6} "" "Birthdate: "} «BdayK6» «Kid7» {IF {Mergefield BdayK7} "" "Birthdate: "} «BdayK7» This is what merges: *George {IF {Mergefield BdayA1} "" "Birthdate: "} September 24 Martha {IF {Mergefield BdayA2} "" "Birthdate: "} June 05 Christopher {IF {Mergefield BdayK1} "" "Birthdate: "} June 02 Daniel {IF {Mergefield BdayK2} "" "Birthdate: "} March 07 Jesse {IF {Mergefield BdayK3} "" "Birthdate: "} March 07 (twins) {IF {Mergefield BdayK4} "" "Birthdate: "} {IF {Mergefield BdayK5} "" "Birthdate: "} {IF {Mergefield BdayK6} "" "Birthdate: "} {IF {Mergefield BdayK7} "" "Birthdate: "} *names are changed to protect the innocent Wiersma7 "Graham Mayor" wrote in message ... You haven't said how you know whether the adults want their birthdate withheld, but essentially that second column should have a series of conditional fields. The following will insert the text Birthdate : in the second column when the birthday field is not empty. Obviously nothing is printed in columns one or two when the fields in them are empty. Column 2 {IF {Mergefield Adult1Bday} "" "Birthdate: "} {IF {Mergefield Adult2Bday} "" "Birthdate: "} {IF {Mergefield Kid1Bday} "" "Birthdate: "} {IF {Mergefield Kid2Bday} "" "Birthdate: "} {IF {Mergefield Kid3Bday} "" "Birthdate: "} {IF {Mergefield Kid4Bday} "" "Birthdate: "} {IF {Mergefield Kid5Bday} "" "Birthdate: "} {IF {Mergefield Kid6Bday} "" "Birthdate: "} {IF {Mergefield Kid7Bday} "" "Birthdate: "} If however you have a second field that logs whether the adult birthdays, though present in the data, are to be withheld then you need for the first two rows in Column 2 { IF{ Mergefield Adult1Bday } "" "{ IF{ Mergefield Adult1HideBday } = " " "Birthdate: " "" }" ""} { IF{ Mergefield Adult2Bday } "" "{ IF{ Mergefield Adult2HideBday } = " " "Birthdate: " "" }" ""} Column 3 { IF{ Mergefield Adult1HideBday } " " "{ Mergefield Adult1Bday }" } { IF{ Mergefield Adult2HideBday } " " "{ Mergefield Adult2Bday }" } All fieldnames should reflect the actual field names. The { Mergefield Adult1HideBday } and { Mergefield Adult2HideBday } are expected to have no content when the adult does not mind the birthdate being shown - change the condition as appropriate. Spaces and quotes are as shown. The bracket pairs {} are all placed with CTRL+F9 -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Wiersma7 wrote: Actually I want to do this with a non merged cell content. I have 'Kid1' as a merged field all the way through 'Kid7". That is the largest number of children in a family of the church. Most families, however, have 1 - 4 children. I need to have the label 'Birthday:' before each birth date of each child (as well as the adults). What I want to happen is: 1. If I have no data or the adult does not want his/her birthdate published, I do not want the label 'Birthdate:' to appear before an empty cell/field. 2. I do not want the label 'Birthdate:' to appear when there is no child name/birthday field info. For instance: my table has 3 columns: John Birthdate: January 1 Sally Birthdate: February 1 Kid3 Birthdate: Kid4 Birthdate: Kid5 Birthdate: Kid6 Birthdate: Kid7 Birthdate: The Kid3 - 7 fields will be blank because they only have 2 kids. The Birthday fields will be blank for same reason. The text/label 'Birthdate:' however is static. I need the label/text to disappear. I tried putting { IF { MERGEFIELD BdaykK3 } = "" ""} in the 'Birthdate:' cell, but all I get is MERGEFIELD. Is this a possibility or am I going to have to do it manually? (really need a database, I know - but not in budget right now). Thanks for even taking the time to figure out what I just typed wiersma7 "Suzanne S. Barnhill" wrote in message ... Yes, you need an IF field for this. Although Word makes it relatively easy to insert IF fields in merge documents (using the Insert Word Field button), it makes it quite difficult to actually insert merge fields in them, so it's usually easier to create them from scratch. 1. Press Ctrl+F9 to insert a field, which will be represented by two braces around two spaces, with the insertion point in the center. 2. Between the braces type IF, then use the keyboard and the Insert Merge Field button to create the following field: { IF { MERGEFIELD BdayA1 } = "" "" "{ MERGEFIELD BdayA1 }" } Alternatively, you can use: { IF { MERGEFIELD BdayA1 } "" "{ MERGEFIELD BdayA1 }" } The first tells Word, if the data field is blank, to insert nothing, otherwise to insert the merge data. The second tells Word to insert the merge data if the data field is not blank. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "Wiersma7" wrote in message ... Yay! It makes sense now. Thanks so much! Also, is there way to have a conditional rule (?) to only print the text: 'Birthday:' if there is a date in the date field? Below is the simple table (obviously I'm making a directory - for my church): «Adult1» Birthday: «BdayA1» Cell: «CellA1» Email: «EmailA1» Anniversary: «Anniversary» Thanks so much for all of your help! wiersma7 "Suzanne S. Barnhill" wrote in message ... You press Alt+F9 to display the field code of your merge field (such as «BdayA1», which will show { MERGEFIELD BdayA1 }) and add the switch to that field. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "Wiersma7" wrote in message ... The table has merge fields from an Excel spreadsheet. I understand the premise of what the [below address: http: //www.gmayor.com/formatting_word_fields.htm] is about - but I'm not sure how to incorporate that into my table. Do I add the switch as a field to the spreadsheet? To the table? That doesn't seem to work. I guess I'm asking if you can simplify it for me. I would like to change the format of 01/01/09 to January 1. (btw - I do know how to do it in Excel ) Also, is there way to have a conditional rule (?) to only print the text: 'Birthday:' if there is a date in the date field? Below is the simple table (obviously I'm making a directory - for my church): «Adult1» Birthday: «BdayA1» Cell: «CellA1» Email: «EmailA1» Anniversary: «Anniversary» Thanks very much for your help so far, wiersma7 "Suzanne S. Barnhill" wrote in message ... If the table was created via a mail merge, you can add a numeric picture switch to the merge field to constrain the display (see http://www.gmayor.com/formatting_word_fields.htm). Alternatively, you can link to Excel using DDE instead of OLE DB, which will preserve the native Excel formatting. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "Wiersma7" wrote in message ... I have a table that has birthday dates. The info in the table was imported from Excel with the dates formatted as 'mmmm dd'. However, they imported as I entered them: mm/dd/yy. I don't want the years to show. How can I format these dates in my table to reflect only the Birth Date? (rather than going through each record) Thanks, wiersma7 |
#13
Posted to microsoft.public.word.tables
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formatting dates
Sorry, I've been on vacation (yay me)
Yes, I think I did. First I pressed Ctrl+F9, then typed in the rest. I know I'm missing something here, but I can't see what it is. I know I'm being a pain in the neck about this...by the same token I need to insert a phone number with the format: (###) ###-####. What characters do I use for this? I assume I do it the same way as formating a date...? {Mergefield CellA1 \@ "(___) ___-____"} You guys have been so great! Thanks, wiersma7 "Suzanne S. Barnhill" wrote in message ... You did insert {Mergefield BdayK1} and the rest using Ctrl+F9 or Insert Merge Field? -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "wiersma7" wrote in message ... The equation makes sense to me, but when I put it in the Column 2 cell the return is the equation. Am I missing something on how to place this? I'm new at doing this in Word (not Excel) so I'm wondering if there's a step I'm not aware of. I put the exact equation in, except changed the fields to match my fields (BdayA1, BdayA2, BdayK1, etc.) so for instance: Column 1 Column 2 Column 3 «Kid1» {IF {Mergefield BdayK1} "" "Birthdate: "} «BdayK1» «Adult1» {IF {Mergefield BdayA1} "" "Birthdate: "} «BdayA1» «Adult2» {IF {Mergefield BdayA2} "" "Birthdate: "} «BdayA2» «Kid1» {IF {Mergefield BdayK1} "" "Birthdate: "} «BdayK1» «Kid2» {IF {Mergefield BdayK2} "" "Birthdate: "} «BdayK2» «Kid3» {IF {Mergefield BdayK3} "" "Birthdate: "} «BdayK3» «Kid4» {IF {Mergefield BdayK4} "" "Birthdate: "} «BdayK4» «Kid5» {IF {Mergefield BdayK5} "" "Birthdate: "} «BdayK5» «Kid6» {IF {Mergefield BdayK6} "" "Birthdate: "} «BdayK6» «Kid7» {IF {Mergefield BdayK7} "" "Birthdate: "} «BdayK7» This is what merges: *George {IF {Mergefield BdayA1} "" "Birthdate: "} September 24 Martha {IF {Mergefield BdayA2} "" "Birthdate: "} June 05 Christopher {IF {Mergefield BdayK1} "" "Birthdate: "} June 02 Daniel {IF {Mergefield BdayK2} "" "Birthdate: "} March 07 Jesse {IF {Mergefield BdayK3} "" "Birthdate: "} March 07 (twins) {IF {Mergefield BdayK4} "" "Birthdate: "} {IF {Mergefield BdayK5} "" "Birthdate: "} {IF {Mergefield BdayK6} "" "Birthdate: "} {IF {Mergefield BdayK7} "" "Birthdate: "} *names are changed to protect the innocent Wiersma7 "Graham Mayor" wrote in message ... You haven't said how you know whether the adults want their birthdate withheld, but essentially that second column should have a series of conditional fields. The following will insert the text Birthdate : in the second column when the birthday field is not empty. Obviously nothing is printed in columns one or two when the fields in them are empty. Column 2 {IF {Mergefield Adult1Bday} "" "Birthdate: "} {IF {Mergefield Adult2Bday} "" "Birthdate: "} {IF {Mergefield Kid1Bday} "" "Birthdate: "} {IF {Mergefield Kid2Bday} "" "Birthdate: "} {IF {Mergefield Kid3Bday} "" "Birthdate: "} {IF {Mergefield Kid4Bday} "" "Birthdate: "} {IF {Mergefield Kid5Bday} "" "Birthdate: "} {IF {Mergefield Kid6Bday} "" "Birthdate: "} {IF {Mergefield Kid7Bday} "" "Birthdate: "} If however you have a second field that logs whether the adult birthdays, though present in the data, are to be withheld then you need for the first two rows in Column 2 { IF{ Mergefield Adult1Bday } "" "{ IF{ Mergefield Adult1HideBday } = " " "Birthdate: " "" }" ""} { IF{ Mergefield Adult2Bday } "" "{ IF{ Mergefield Adult2HideBday } = " " "Birthdate: " "" }" ""} Column 3 { IF{ Mergefield Adult1HideBday } " " "{ Mergefield Adult1Bday }" } { IF{ Mergefield Adult2HideBday } " " "{ Mergefield Adult2Bday }" } All fieldnames should reflect the actual field names. The { Mergefield Adult1HideBday } and { Mergefield Adult2HideBday } are expected to have no content when the adult does not mind the birthdate being shown - change the condition as appropriate. Spaces and quotes are as shown. The bracket pairs {} are all placed with CTRL+F9 -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Wiersma7 wrote: Actually I want to do this with a non merged cell content. I have 'Kid1' as a merged field all the way through 'Kid7". That is the largest number of children in a family of the church. Most families, however, have 1 - 4 children. I need to have the label 'Birthday:' before each birth date of each child (as well as the adults). What I want to happen is: 1. If I have no data or the adult does not want his/her birthdate published, I do not want the label 'Birthdate:' to appear before an empty cell/field. 2. I do not want the label 'Birthdate:' to appear when there is no child name/birthday field info. For instance: my table has 3 columns: John Birthdate: January 1 Sally Birthdate: February 1 Kid3 Birthdate: Kid4 Birthdate: Kid5 Birthdate: Kid6 Birthdate: Kid7 Birthdate: The Kid3 - 7 fields will be blank because they only have 2 kids. The Birthday fields will be blank for same reason. The text/label 'Birthdate:' however is static. I need the label/text to disappear. I tried putting { IF { MERGEFIELD BdaykK3 } = "" ""} in the 'Birthdate:' cell, but all I get is MERGEFIELD. Is this a possibility or am I going to have to do it manually? (really need a database, I know - but not in budget right now). Thanks for even taking the time to figure out what I just typed wiersma7 "Suzanne S. Barnhill" wrote in message ... Yes, you need an IF field for this. Although Word makes it relatively easy to insert IF fields in merge documents (using the Insert Word Field button), it makes it quite difficult to actually insert merge fields in them, so it's usually easier to create them from scratch. 1. Press Ctrl+F9 to insert a field, which will be represented by two braces around two spaces, with the insertion point in the center. 2. Between the braces type IF, then use the keyboard and the Insert Merge Field button to create the following field: { IF { MERGEFIELD BdayA1 } = "" "" "{ MERGEFIELD BdayA1 }" } Alternatively, you can use: { IF { MERGEFIELD BdayA1 } "" "{ MERGEFIELD BdayA1 }" } The first tells Word, if the data field is blank, to insert nothing, otherwise to insert the merge data. The second tells Word to insert the merge data if the data field is not blank. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "Wiersma7" wrote in message ... Yay! It makes sense now. Thanks so much! Also, is there way to have a conditional rule (?) to only print the text: 'Birthday:' if there is a date in the date field? Below is the simple table (obviously I'm making a directory - for my church): «Adult1» Birthday: «BdayA1» Cell: «CellA1» Email: «EmailA1» Anniversary: «Anniversary» Thanks so much for all of your help! wiersma7 "Suzanne S. Barnhill" wrote in message ... You press Alt+F9 to display the field code of your merge field (such as «BdayA1», which will show { MERGEFIELD BdayA1 }) and add the switch to that field. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "Wiersma7" wrote in message ... The table has merge fields from an Excel spreadsheet. I understand the premise of what the [below address: http: //www.gmayor.com/formatting_word_fields.htm] is about - but I'm not sure how to incorporate that into my table. Do I add the switch as a field to the spreadsheet? To the table? That doesn't seem to work. I guess I'm asking if you can simplify it for me. I would like to change the format of 01/01/09 to January 1. (btw - I do know how to do it in Excel ) Also, is there way to have a conditional rule (?) to only print the text: 'Birthday:' if there is a date in the date field? Below is the simple table (obviously I'm making a directory - for my church): «Adult1» Birthday: «BdayA1» Cell: «CellA1» Email: «EmailA1» Anniversary: «Anniversary» Thanks very much for your help so far, wiersma7 "Suzanne S. Barnhill" wrote in message ... If the table was created via a mail merge, you can add a numeric picture switch to the merge field to constrain the display (see http://www.gmayor.com/formatting_word_fields.htm). Alternatively, you can link to Excel using DDE instead of OLE DB, which will preserve the native Excel formatting. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "Wiersma7" wrote in message ... I have a table that has birthday dates. The info in the table was imported from Excel with the dates formatted as 'mmmm dd'. However, they imported as I entered them: mm/dd/yy. I don't want the years to show. How can I format these dates in my table to reflect only the Birth Date? (rather than going through each record) Thanks, wiersma7 |
#14
Posted to microsoft.public.word.tables
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formatting dates
You do have to press Ctrl+F9 for *every* pair of field braces.
-- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "Wiersma7" wrote in message ... Sorry, I've been on vacation (yay me) Yes, I think I did. First I pressed Ctrl+F9, then typed in the rest. I know I'm missing something here, but I can't see what it is. I know I'm being a pain in the neck about this...by the same token I need to insert a phone number with the format: (###) ###-####. What characters do I use for this? I assume I do it the same way as formating a date...? {Mergefield CellA1 \@ "(___) ___-____"} You guys have been so great! Thanks, wiersma7 "Suzanne S. Barnhill" wrote in message ... You did insert {Mergefield BdayK1} and the rest using Ctrl+F9 or Insert Merge Field? -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "wiersma7" wrote in message ... The equation makes sense to me, but when I put it in the Column 2 cell the return is the equation. Am I missing something on how to place this? I'm new at doing this in Word (not Excel) so I'm wondering if there's a step I'm not aware of. I put the exact equation in, except changed the fields to match my fields (BdayA1, BdayA2, BdayK1, etc.) so for instance: Column 1 Column 2 Column 3 «Kid1» {IF {Mergefield BdayK1} "" "Birthdate: "} «BdayK1» «Adult1» {IF {Mergefield BdayA1} "" "Birthdate: "} «BdayA1» «Adult2» {IF {Mergefield BdayA2} "" "Birthdate: "} «BdayA2» «Kid1» {IF {Mergefield BdayK1} "" "Birthdate: "} «BdayK1» «Kid2» {IF {Mergefield BdayK2} "" "Birthdate: "} «BdayK2» «Kid3» {IF {Mergefield BdayK3} "" "Birthdate: "} «BdayK3» «Kid4» {IF {Mergefield BdayK4} "" "Birthdate: "} «BdayK4» «Kid5» {IF {Mergefield BdayK5} "" "Birthdate: "} «BdayK5» «Kid6» {IF {Mergefield BdayK6} "" "Birthdate: "} «BdayK6» «Kid7» {IF {Mergefield BdayK7} "" "Birthdate: "} «BdayK7» This is what merges: *George {IF {Mergefield BdayA1} "" "Birthdate: "} September 24 Martha {IF {Mergefield BdayA2} "" "Birthdate: "} June 05 Christopher {IF {Mergefield BdayK1} "" "Birthdate: "} June 02 Daniel {IF {Mergefield BdayK2} "" "Birthdate: "} March 07 Jesse {IF {Mergefield BdayK3} "" "Birthdate: "} March 07 (twins) {IF {Mergefield BdayK4} "" "Birthdate: "} {IF {Mergefield BdayK5} "" "Birthdate: "} {IF {Mergefield BdayK6} "" "Birthdate: "} {IF {Mergefield BdayK7} "" "Birthdate: "} *names are changed to protect the innocent Wiersma7 "Graham Mayor" wrote in message ... You haven't said how you know whether the adults want their birthdate withheld, but essentially that second column should have a series of conditional fields. The following will insert the text Birthdate : in the second column when the birthday field is not empty. Obviously nothing is printed in columns one or two when the fields in them are empty. Column 2 {IF {Mergefield Adult1Bday} "" "Birthdate: "} {IF {Mergefield Adult2Bday} "" "Birthdate: "} {IF {Mergefield Kid1Bday} "" "Birthdate: "} {IF {Mergefield Kid2Bday} "" "Birthdate: "} {IF {Mergefield Kid3Bday} "" "Birthdate: "} {IF {Mergefield Kid4Bday} "" "Birthdate: "} {IF {Mergefield Kid5Bday} "" "Birthdate: "} {IF {Mergefield Kid6Bday} "" "Birthdate: "} {IF {Mergefield Kid7Bday} "" "Birthdate: "} If however you have a second field that logs whether the adult birthdays, though present in the data, are to be withheld then you need for the first two rows in Column 2 { IF{ Mergefield Adult1Bday } "" "{ IF{ Mergefield Adult1HideBday } = " " "Birthdate: " "" }" ""} { IF{ Mergefield Adult2Bday } "" "{ IF{ Mergefield Adult2HideBday } = " " "Birthdate: " "" }" ""} Column 3 { IF{ Mergefield Adult1HideBday } " " "{ Mergefield Adult1Bday }" } { IF{ Mergefield Adult2HideBday } " " "{ Mergefield Adult2Bday }" } All fieldnames should reflect the actual field names. The { Mergefield Adult1HideBday } and { Mergefield Adult2HideBday } are expected to have no content when the adult does not mind the birthdate being shown - change the condition as appropriate. Spaces and quotes are as shown. The bracket pairs {} are all placed with CTRL+F9 -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Wiersma7 wrote: Actually I want to do this with a non merged cell content. I have 'Kid1' as a merged field all the way through 'Kid7". That is the largest number of children in a family of the church. Most families, however, have 1 - 4 children. I need to have the label 'Birthday:' before each birth date of each child (as well as the adults). What I want to happen is: 1. If I have no data or the adult does not want his/her birthdate published, I do not want the label 'Birthdate:' to appear before an empty cell/field. 2. I do not want the label 'Birthdate:' to appear when there is no child name/birthday field info. For instance: my table has 3 columns: John Birthdate: January 1 Sally Birthdate: February 1 Kid3 Birthdate: Kid4 Birthdate: Kid5 Birthdate: Kid6 Birthdate: Kid7 Birthdate: The Kid3 - 7 fields will be blank because they only have 2 kids. The Birthday fields will be blank for same reason. The text/label 'Birthdate:' however is static. I need the label/text to disappear. I tried putting { IF { MERGEFIELD BdaykK3 } = "" ""} in the 'Birthdate:' cell, but all I get is MERGEFIELD. Is this a possibility or am I going to have to do it manually? (really need a database, I know - but not in budget right now). Thanks for even taking the time to figure out what I just typed wiersma7 "Suzanne S. Barnhill" wrote in message ... Yes, you need an IF field for this. Although Word makes it relatively easy to insert IF fields in merge documents (using the Insert Word Field button), it makes it quite difficult to actually insert merge fields in them, so it's usually easier to create them from scratch. 1. Press Ctrl+F9 to insert a field, which will be represented by two braces around two spaces, with the insertion point in the center. 2. Between the braces type IF, then use the keyboard and the Insert Merge Field button to create the following field: { IF { MERGEFIELD BdayA1 } = "" "" "{ MERGEFIELD BdayA1 }" } Alternatively, you can use: { IF { MERGEFIELD BdayA1 } "" "{ MERGEFIELD BdayA1 }" } The first tells Word, if the data field is blank, to insert nothing, otherwise to insert the merge data. The second tells Word to insert the merge data if the data field is not blank. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "Wiersma7" wrote in message ... Yay! It makes sense now. Thanks so much! Also, is there way to have a conditional rule (?) to only print the text: 'Birthday:' if there is a date in the date field? Below is the simple table (obviously I'm making a directory - for my church): «Adult1» Birthday: «BdayA1» Cell: «CellA1» Email: «EmailA1» Anniversary: «Anniversary» Thanks so much for all of your help! wiersma7 "Suzanne S. Barnhill" wrote in message ... You press Alt+F9 to display the field code of your merge field (such as «BdayA1», which will show { MERGEFIELD BdayA1 }) and add the switch to that field. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "Wiersma7" wrote in message ... The table has merge fields from an Excel spreadsheet. I understand the premise of what the [below address: http: //www.gmayor.com/formatting_word_fields.htm] is about - but I'm not sure how to incorporate that into my table. Do I add the switch as a field to the spreadsheet? To the table? That doesn't seem to work. I guess I'm asking if you can simplify it for me. I would like to change the format of 01/01/09 to January 1. (btw - I do know how to do it in Excel ) Also, is there way to have a conditional rule (?) to only print the text: 'Birthday:' if there is a date in the date field? Below is the simple table (obviously I'm making a directory - for my church): «Adult1» Birthday: «BdayA1» Cell: «CellA1» Email: «EmailA1» Anniversary: «Anniversary» Thanks very much for your help so far, wiersma7 "Suzanne S. Barnhill" wrote in message ... If the table was created via a mail merge, you can add a numeric picture switch to the merge field to constrain the display (see http://www.gmayor.com/formatting_word_fields.htm). Alternatively, you can link to Excel using DDE instead of OLE DB, which will preserve the native Excel formatting. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "Wiersma7" wrote in message ... I have a table that has birthday dates. The info in the table was imported from Excel with the dates formatted as 'mmmm dd'. However, they imported as I entered them: mm/dd/yy. I don't want the years to show. How can I format these dates in my table to reflect only the Birth Date? (rather than going through each record) Thanks, wiersma7 |
#15
Posted to microsoft.public.word.tables
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formatting dates
Okay will try again I think I only did the first bracket.
I know I'm being a pain in the neck about this...by the same token I need to insert a phone number with the format: (###) ###-####. What characters do I use for this? I assume I do it the same way as formating a date...? {Mergefield CellA1 \@ "(___) ___-____"} Thanks again, wiersma7 "Suzanne S. Barnhill" wrote in message ... You do have to press Ctrl+F9 for *every* pair of field braces. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "Wiersma7" wrote in message ... Sorry, I've been on vacation (yay me) Yes, I think I did. First I pressed Ctrl+F9, then typed in the rest. I know I'm missing something here, but I can't see what it is. I know I'm being a pain in the neck about this...by the same token I need to insert a phone number with the format: (###) ###-####. What characters do I use for this? I assume I do it the same way as formating a date...? {Mergefield CellA1 \@ "(___) ___-____"} You guys have been so great! Thanks, wiersma7 "Suzanne S. Barnhill" wrote in message ... You did insert {Mergefield BdayK1} and the rest using Ctrl+F9 or Insert Merge Field? -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "wiersma7" wrote in message ... The equation makes sense to me, but when I put it in the Column 2 cell the return is the equation. Am I missing something on how to place this? I'm new at doing this in Word (not Excel) so I'm wondering if there's a step I'm not aware of. I put the exact equation in, except changed the fields to match my fields (BdayA1, BdayA2, BdayK1, etc.) so for instance: Column 1 Column 2 Column 3 «Kid1» {IF {Mergefield BdayK1} "" "Birthdate: "} «BdayK1» «Adult1» {IF {Mergefield BdayA1} "" "Birthdate: "} «BdayA1» «Adult2» {IF {Mergefield BdayA2} "" "Birthdate: "} «BdayA2» «Kid1» {IF {Mergefield BdayK1} "" "Birthdate: "} «BdayK1» «Kid2» {IF {Mergefield BdayK2} "" "Birthdate: "} «BdayK2» «Kid3» {IF {Mergefield BdayK3} "" "Birthdate: "} «BdayK3» «Kid4» {IF {Mergefield BdayK4} "" "Birthdate: "} «BdayK4» «Kid5» {IF {Mergefield BdayK5} "" "Birthdate: "} «BdayK5» «Kid6» {IF {Mergefield BdayK6} "" "Birthdate: "} «BdayK6» «Kid7» {IF {Mergefield BdayK7} "" "Birthdate: "} «BdayK7» This is what merges: *George {IF {Mergefield BdayA1} "" "Birthdate: "} September 24 Martha {IF {Mergefield BdayA2} "" "Birthdate: "} June 05 Christopher {IF {Mergefield BdayK1} "" "Birthdate: "} June 02 Daniel {IF {Mergefield BdayK2} "" "Birthdate: "} March 07 Jesse {IF {Mergefield BdayK3} "" "Birthdate: "} March 07 (twins) {IF {Mergefield BdayK4} "" "Birthdate: "} {IF {Mergefield BdayK5} "" "Birthdate: "} {IF {Mergefield BdayK6} "" "Birthdate: "} {IF {Mergefield BdayK7} "" "Birthdate: "} *names are changed to protect the innocent Wiersma7 "Graham Mayor" wrote in message ... You haven't said how you know whether the adults want their birthdate withheld, but essentially that second column should have a series of conditional fields. The following will insert the text Birthdate : in the second column when the birthday field is not empty. Obviously nothing is printed in columns one or two when the fields in them are empty. Column 2 {IF {Mergefield Adult1Bday} "" "Birthdate: "} {IF {Mergefield Adult2Bday} "" "Birthdate: "} {IF {Mergefield Kid1Bday} "" "Birthdate: "} {IF {Mergefield Kid2Bday} "" "Birthdate: "} {IF {Mergefield Kid3Bday} "" "Birthdate: "} {IF {Mergefield Kid4Bday} "" "Birthdate: "} {IF {Mergefield Kid5Bday} "" "Birthdate: "} {IF {Mergefield Kid6Bday} "" "Birthdate: "} {IF {Mergefield Kid7Bday} "" "Birthdate: "} If however you have a second field that logs whether the adult birthdays, though present in the data, are to be withheld then you need for the first two rows in Column 2 { IF{ Mergefield Adult1Bday } "" "{ IF{ Mergefield Adult1HideBday } = " " "Birthdate: " "" }" ""} { IF{ Mergefield Adult2Bday } "" "{ IF{ Mergefield Adult2HideBday } = " " "Birthdate: " "" }" ""} Column 3 { IF{ Mergefield Adult1HideBday } " " "{ Mergefield Adult1Bday }" } { IF{ Mergefield Adult2HideBday } " " "{ Mergefield Adult2Bday }" } All fieldnames should reflect the actual field names. The { Mergefield Adult1HideBday } and { Mergefield Adult2HideBday } are expected to have no content when the adult does not mind the birthdate being shown - change the condition as appropriate. Spaces and quotes are as shown. The bracket pairs {} are all placed with CTRL+F9 -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Wiersma7 wrote: Actually I want to do this with a non merged cell content. I have 'Kid1' as a merged field all the way through 'Kid7". That is the largest number of children in a family of the church. Most families, however, have 1 - 4 children. I need to have the label 'Birthday:' before each birth date of each child (as well as the adults). What I want to happen is: 1. If I have no data or the adult does not want his/her birthdate published, I do not want the label 'Birthdate:' to appear before an empty cell/field. 2. I do not want the label 'Birthdate:' to appear when there is no child name/birthday field info. For instance: my table has 3 columns: John Birthdate: January 1 Sally Birthdate: February 1 Kid3 Birthdate: Kid4 Birthdate: Kid5 Birthdate: Kid6 Birthdate: Kid7 Birthdate: The Kid3 - 7 fields will be blank because they only have 2 kids. The Birthday fields will be blank for same reason. The text/label 'Birthdate:' however is static. I need the label/text to disappear. I tried putting { IF { MERGEFIELD BdaykK3 } = "" ""} in the 'Birthdate:' cell, but all I get is MERGEFIELD. Is this a possibility or am I going to have to do it manually? (really need a database, I know - but not in budget right now). Thanks for even taking the time to figure out what I just typed wiersma7 "Suzanne S. Barnhill" wrote in message ... Yes, you need an IF field for this. Although Word makes it relatively easy to insert IF fields in merge documents (using the Insert Word Field button), it makes it quite difficult to actually insert merge fields in them, so it's usually easier to create them from scratch. 1. Press Ctrl+F9 to insert a field, which will be represented by two braces around two spaces, with the insertion point in the center. 2. Between the braces type IF, then use the keyboard and the Insert Merge Field button to create the following field: { IF { MERGEFIELD BdayA1 } = "" "" "{ MERGEFIELD BdayA1 }" } Alternatively, you can use: { IF { MERGEFIELD BdayA1 } "" "{ MERGEFIELD BdayA1 }" } The first tells Word, if the data field is blank, to insert nothing, otherwise to insert the merge data. The second tells Word to insert the merge data if the data field is not blank. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "Wiersma7" wrote in message ... Yay! It makes sense now. Thanks so much! Also, is there way to have a conditional rule (?) to only print the text: 'Birthday:' if there is a date in the date field? Below is the simple table (obviously I'm making a directory - for my church): «Adult1» Birthday: «BdayA1» Cell: «CellA1» Email: «EmailA1» Anniversary: «Anniversary» Thanks so much for all of your help! wiersma7 "Suzanne S. Barnhill" wrote in message ... You press Alt+F9 to display the field code of your merge field (such as «BdayA1», which will show { MERGEFIELD BdayA1 }) and add the switch to that field. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "Wiersma7" wrote in message ... The table has merge fields from an Excel spreadsheet. I understand the premise of what the [below address: http: //www.gmayor.com/formatting_word_fields.htm] is about - but I'm not sure how to incorporate that into my table. Do I add the switch as a field to the spreadsheet? To the table? That doesn't seem to work. I guess I'm asking if you can simplify it for me. I would like to change the format of 01/01/09 to January 1. (btw - I do know how to do it in Excel ) Also, is there way to have a conditional rule (?) to only print the text: 'Birthday:' if there is a date in the date field? Below is the simple table (obviously I'm making a directory - for my church): «Adult1» Birthday: «BdayA1» Cell: «CellA1» Email: «EmailA1» Anniversary: «Anniversary» Thanks very much for your help so far, wiersma7 "Suzanne S. Barnhill" wrote in message ... If the table was created via a mail merge, you can add a numeric picture switch to the merge field to constrain the display (see http://www.gmayor.com/formatting_word_fields.htm). Alternatively, you can link to Excel using DDE instead of OLE DB, which will preserve the native Excel formatting. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "Wiersma7" wrote in message ... I have a table that has birthday dates. The info in the table was imported from Excel with the dates formatted as 'mmmm dd'. However, they imported as I entered them: mm/dd/yy. I don't want the years to show. How can I format these dates in my table to reflect only the Birth Date? (rather than going through each record) Thanks, wiersma7 |
#16
Posted to microsoft.public.word.tables
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formatting dates
Actually no! \@ is for date and time formats. You need
{Mergefield CellA1 \# "(000) 000'-'0000" } See http://www.gmayor.com/formatting_word_fields.htm which explains most of what you will ever need to know about switches. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Wiersma7 wrote: Okay will try again I think I only did the first bracket. I know I'm being a pain in the neck about this...by the same token I need to insert a phone number with the format: (###) ###-####. What characters do I use for this? I assume I do it the same way as formating a date...? {Mergefield CellA1 \@ "(___) ___-____"} Thanks again, wiersma7 "Suzanne S. Barnhill" wrote in message ... You do have to press Ctrl+F9 for *every* pair of field braces. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "Wiersma7" wrote in message ... Sorry, I've been on vacation (yay me) Yes, I think I did. First I pressed Ctrl+F9, then typed in the rest. I know I'm missing something here, but I can't see what it is. I know I'm being a pain in the neck about this...by the same token I need to insert a phone number with the format: (###) ###-####. What characters do I use for this? I assume I do it the same way as formating a date...? {Mergefield CellA1 \@ "(___) ___-____"} You guys have been so great! Thanks, wiersma7 "Suzanne S. Barnhill" wrote in message ... You did insert {Mergefield BdayK1} and the rest using Ctrl+F9 or Insert Merge Field? -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "wiersma7" wrote in message ... The equation makes sense to me, but when I put it in the Column 2 cell the return is the equation. Am I missing something on how to place this? I'm new at doing this in Word (not Excel) so I'm wondering if there's a step I'm not aware of. I put the exact equation in, except changed the fields to match my fields (BdayA1, BdayA2, BdayK1, etc.) so for instance: Column 1 Column 2 Column 3 «Kid1» {IF {Mergefield BdayK1} "" "Birthdate: "} «BdayK1» «Adult1» {IF {Mergefield BdayA1} "" "Birthdate: "} «BdayA1» «Adult2» {IF {Mergefield BdayA2} "" "Birthdate: "} «BdayA2» «Kid1» {IF {Mergefield BdayK1} "" "Birthdate: "} «BdayK1» «Kid2» {IF {Mergefield BdayK2} "" "Birthdate: "} «BdayK2» «Kid3» {IF {Mergefield BdayK3} "" "Birthdate: "} «BdayK3» «Kid4» {IF {Mergefield BdayK4} "" "Birthdate: "} «BdayK4» «Kid5» {IF {Mergefield BdayK5} "" "Birthdate: "} «BdayK5» «Kid6» {IF {Mergefield BdayK6} "" "Birthdate: "} «BdayK6» «Kid7» {IF {Mergefield BdayK7} "" "Birthdate: "} «BdayK7» This is what merges: *George {IF {Mergefield BdayA1} "" "Birthdate: "} September 24 Martha {IF {Mergefield BdayA2} "" "Birthdate: "} June 05 Christopher {IF {Mergefield BdayK1} "" "Birthdate: "} June 02 Daniel {IF {Mergefield BdayK2} "" "Birthdate: "} March 07 Jesse {IF {Mergefield BdayK3} "" "Birthdate: "} March 07 (twins) {IF {Mergefield BdayK4} "" "Birthdate: "} {IF {Mergefield BdayK5} "" "Birthdate: "} {IF {Mergefield BdayK6} "" "Birthdate: "} {IF {Mergefield BdayK7} "" "Birthdate: "} *names are changed to protect the innocent Wiersma7 "Graham Mayor" wrote in message ... You haven't said how you know whether the adults want their birthdate withheld, but essentially that second column should have a series of conditional fields. The following will insert the text Birthdate : in the second column when the birthday field is not empty. Obviously nothing is printed in columns one or two when the fields in them are empty. Column 2 {IF {Mergefield Adult1Bday} "" "Birthdate: "} {IF {Mergefield Adult2Bday} "" "Birthdate: "} {IF {Mergefield Kid1Bday} "" "Birthdate: "} {IF {Mergefield Kid2Bday} "" "Birthdate: "} {IF {Mergefield Kid3Bday} "" "Birthdate: "} {IF {Mergefield Kid4Bday} "" "Birthdate: "} {IF {Mergefield Kid5Bday} "" "Birthdate: "} {IF {Mergefield Kid6Bday} "" "Birthdate: "} {IF {Mergefield Kid7Bday} "" "Birthdate: "} If however you have a second field that logs whether the adult birthdays, though present in the data, are to be withheld then you need for the first two rows in Column 2 { IF{ Mergefield Adult1Bday } "" "{ IF{ Mergefield Adult1HideBday } = " " "Birthdate: " "" }" ""} { IF{ Mergefield Adult2Bday } "" "{ IF{ Mergefield Adult2HideBday } = " " "Birthdate: " "" }" ""} Column 3 { IF{ Mergefield Adult1HideBday } " " "{ Mergefield Adult1Bday }" } { IF{ Mergefield Adult2HideBday } " " "{ Mergefield Adult2Bday }" } All fieldnames should reflect the actual field names. The { Mergefield Adult1HideBday } and { Mergefield Adult2HideBday } are expected to have no content when the adult does not mind the birthdate being shown - change the condition as appropriate. Spaces and quotes are as shown. The bracket pairs {} are all placed with CTRL+F9 -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Wiersma7 wrote: Actually I want to do this with a non merged cell content. I have 'Kid1' as a merged field all the way through 'Kid7". That is the largest number of children in a family of the church. Most families, however, have 1 - 4 children. I need to have the label 'Birthday:' before each birth date of each child (as well as the adults). What I want to happen is: 1. If I have no data or the adult does not want his/her birthdate published, I do not want the label 'Birthdate:' to appear before an empty cell/field. 2. I do not want the label 'Birthdate:' to appear when there is no child name/birthday field info. For instance: my table has 3 columns: John Birthdate: January 1 Sally Birthdate: February 1 Kid3 Birthdate: Kid4 Birthdate: Kid5 Birthdate: Kid6 Birthdate: Kid7 Birthdate: The Kid3 - 7 fields will be blank because they only have 2 kids. The Birthday fields will be blank for same reason. The text/label 'Birthdate:' however is static. I need the label/text to disappear. I tried putting { IF { MERGEFIELD BdaykK3 } = "" ""} in the 'Birthdate:' cell, but all I get is MERGEFIELD. Is this a possibility or am I going to have to do it manually? (really need a database, I know - but not in budget right now). Thanks for even taking the time to figure out what I just typed wiersma7 "Suzanne S. Barnhill" wrote in message ... Yes, you need an IF field for this. Although Word makes it relatively easy to insert IF fields in merge documents (using the Insert Word Field button), it makes it quite difficult to actually insert merge fields in them, so it's usually easier to create them from scratch. 1. Press Ctrl+F9 to insert a field, which will be represented by two braces around two spaces, with the insertion point in the center. 2. Between the braces type IF, then use the keyboard and the Insert Merge Field button to create the following field: { IF { MERGEFIELD BdayA1 } = "" "" "{ MERGEFIELD BdayA1 }" } Alternatively, you can use: { IF { MERGEFIELD BdayA1 } "" "{ MERGEFIELD BdayA1 }" } The first tells Word, if the data field is blank, to insert nothing, otherwise to insert the merge data. The second tells Word to insert the merge data if the data field is not blank. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "Wiersma7" wrote in message ... Yay! It makes sense now. Thanks so much! Also, is there way to have a conditional rule (?) to only print the text: 'Birthday:' if there is a date in the date field? Below is the simple table (obviously I'm making a directory - for my church): «Adult1» Birthday: «BdayA1» Cell: «CellA1» Email: «EmailA1» Anniversary: «Anniversary» Thanks so much for all of your help! wiersma7 "Suzanne S. Barnhill" wrote in message ... You press Alt+F9 to display the field code of your merge field (such as «BdayA1», which will show { MERGEFIELD BdayA1 }) and add the switch to that field. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "Wiersma7" wrote in message ... The table has merge fields from an Excel spreadsheet. I understand the premise of what the [below address: http: //www.gmayor.com/formatting_word_fields.htm] is about - but I'm not sure how to incorporate that into my table. Do I add the switch as a field to the spreadsheet? To the table? That doesn't seem to work. I guess I'm asking if you can simplify it for me. I would like to change the format of 01/01/09 to January 1. (btw - I do know how to do it in Excel ) Also, is there way to have a conditional rule (?) to only print the text: 'Birthday:' if there is a date in the date field? Below is the simple table (obviously I'm making a directory - for my church): «Adult1» Birthday: «BdayA1» Cell: «CellA1» Email: «EmailA1» Anniversary: «Anniversary» Thanks very much for your help so far, wiersma7 "Suzanne S. Barnhill" wrote in message ... If the table was created via a mail merge, you can add a numeric picture switch to the merge field to constrain the display (see http://www.gmayor.com/formatting_word_fields.htm). Alternatively, you can link to Excel using DDE instead of OLE DB, which will preserve the native Excel formatting. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "Wiersma7" wrote in message ... I have a table that has birthday dates. The info in the table was imported from Excel with the dates formatted as 'mmmm dd'. However, they imported as I entered them: mm/dd/yy. I don't want the years to show. How can I format these dates in my table to reflect only the Birth Date? (rather than going through each record) Thanks, wiersma7 |
#17
Posted to microsoft.public.word.tables
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formatting dates
Yay! "Birthday:" disappears when I want it to Thanks for your help - and
patience. As for formatting the Cell number, I get a return of (-000) 000-8763. After I ctrl f9 I typed, from what I can tell, exactly how you have it below: {Mergefield CellA1 \# "(000) 000'-'0000" }. I don't see anything on your website (or MS's) that tells me what I'm doing wrong or ...whatever. Can you help me out one last time? "Graham Mayor" wrote in message ... Actually no! \@ is for date and time formats. You need {Mergefield CellA1 \# "(000) 000'-'0000" } See http://www.gmayor.com/formatting_word_fields.htm which explains most of what you will ever need to know about switches. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Wiersma7 wrote: Okay will try again I think I only did the first bracket. I know I'm being a pain in the neck about this...by the same token I need to insert a phone number with the format: (###) ###-####. What characters do I use for this? I assume I do it the same way as formating a date...? {Mergefield CellA1 \@ "(___) ___-____"} Thanks again, wiersma7 "Suzanne S. Barnhill" wrote in message ... You do have to press Ctrl+F9 for *every* pair of field braces. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "Wiersma7" wrote in message ... Sorry, I've been on vacation (yay me) Yes, I think I did. First I pressed Ctrl+F9, then typed in the rest. I know I'm missing something here, but I can't see what it is. I know I'm being a pain in the neck about this...by the same token I need to insert a phone number with the format: (###) ###-####. What characters do I use for this? I assume I do it the same way as formating a date...? {Mergefield CellA1 \@ "(___) ___-____"} You guys have been so great! Thanks, wiersma7 "Suzanne S. Barnhill" wrote in message ... You did insert {Mergefield BdayK1} and the rest using Ctrl+F9 or Insert Merge Field? -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "wiersma7" wrote in message ... The equation makes sense to me, but when I put it in the Column 2 cell the return is the equation. Am I missing something on how to place this? I'm new at doing this in Word (not Excel) so I'm wondering if there's a step I'm not aware of. I put the exact equation in, except changed the fields to match my fields (BdayA1, BdayA2, BdayK1, etc.) so for instance: Column 1 Column 2 Column 3 «Kid1» {IF {Mergefield BdayK1} "" "Birthdate: "} «BdayK1» «Adult1» {IF {Mergefield BdayA1} "" "Birthdate: "} «BdayA1» «Adult2» {IF {Mergefield BdayA2} "" "Birthdate: "} «BdayA2» «Kid1» {IF {Mergefield BdayK1} "" "Birthdate: "} «BdayK1» «Kid2» {IF {Mergefield BdayK2} "" "Birthdate: "} «BdayK2» «Kid3» {IF {Mergefield BdayK3} "" "Birthdate: "} «BdayK3» «Kid4» {IF {Mergefield BdayK4} "" "Birthdate: "} «BdayK4» «Kid5» {IF {Mergefield BdayK5} "" "Birthdate: "} «BdayK5» «Kid6» {IF {Mergefield BdayK6} "" "Birthdate: "} «BdayK6» «Kid7» {IF {Mergefield BdayK7} "" "Birthdate: "} «BdayK7» This is what merges: *George {IF {Mergefield BdayA1} "" "Birthdate: "} September 24 Martha {IF {Mergefield BdayA2} "" "Birthdate: "} June 05 Christopher {IF {Mergefield BdayK1} "" "Birthdate: "} June 02 Daniel {IF {Mergefield BdayK2} "" "Birthdate: "} March 07 Jesse {IF {Mergefield BdayK3} "" "Birthdate: "} March 07 (twins) {IF {Mergefield BdayK4} "" "Birthdate: "} {IF {Mergefield BdayK5} "" "Birthdate: "} {IF {Mergefield BdayK6} "" "Birthdate: "} {IF {Mergefield BdayK7} "" "Birthdate: "} *names are changed to protect the innocent Wiersma7 "Graham Mayor" wrote in message ... You haven't said how you know whether the adults want their birthdate withheld, but essentially that second column should have a series of conditional fields. The following will insert the text Birthdate : in the second column when the birthday field is not empty. Obviously nothing is printed in columns one or two when the fields in them are empty. Column 2 {IF {Mergefield Adult1Bday} "" "Birthdate: "} {IF {Mergefield Adult2Bday} "" "Birthdate: "} {IF {Mergefield Kid1Bday} "" "Birthdate: "} {IF {Mergefield Kid2Bday} "" "Birthdate: "} {IF {Mergefield Kid3Bday} "" "Birthdate: "} {IF {Mergefield Kid4Bday} "" "Birthdate: "} {IF {Mergefield Kid5Bday} "" "Birthdate: "} {IF {Mergefield Kid6Bday} "" "Birthdate: "} {IF {Mergefield Kid7Bday} "" "Birthdate: "} If however you have a second field that logs whether the adult birthdays, though present in the data, are to be withheld then you need for the first two rows in Column 2 { IF{ Mergefield Adult1Bday } "" "{ IF{ Mergefield Adult1HideBday } = " " "Birthdate: " "" }" ""} { IF{ Mergefield Adult2Bday } "" "{ IF{ Mergefield Adult2HideBday } = " " "Birthdate: " "" }" ""} Column 3 { IF{ Mergefield Adult1HideBday } " " "{ Mergefield Adult1Bday }" } { IF{ Mergefield Adult2HideBday } " " "{ Mergefield Adult2Bday }" } All fieldnames should reflect the actual field names. The { Mergefield Adult1HideBday } and { Mergefield Adult2HideBday } are expected to have no content when the adult does not mind the birthdate being shown - change the condition as appropriate. Spaces and quotes are as shown. The bracket pairs {} are all placed with CTRL+F9 -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Wiersma7 wrote: Actually I want to do this with a non merged cell content. I have 'Kid1' as a merged field all the way through 'Kid7". That is the largest number of children in a family of the church. Most families, however, have 1 - 4 children. I need to have the label 'Birthday:' before each birth date of each child (as well as the adults). What I want to happen is: 1. If I have no data or the adult does not want his/her birthdate published, I do not want the label 'Birthdate:' to appear before an empty cell/field. 2. I do not want the label 'Birthdate:' to appear when there is no child name/birthday field info. For instance: my table has 3 columns: John Birthdate: January 1 Sally Birthdate: February 1 Kid3 Birthdate: Kid4 Birthdate: Kid5 Birthdate: Kid6 Birthdate: Kid7 Birthdate: The Kid3 - 7 fields will be blank because they only have 2 kids. The Birthday fields will be blank for same reason. The text/label 'Birthdate:' however is static. I need the label/text to disappear. I tried putting { IF { MERGEFIELD BdaykK3 } = "" ""} in the 'Birthdate:' cell, but all I get is MERGEFIELD. Is this a possibility or am I going to have to do it manually? (really need a database, I know - but not in budget right now). Thanks for even taking the time to figure out what I just typed wiersma7 "Suzanne S. Barnhill" wrote in message ... Yes, you need an IF field for this. Although Word makes it relatively easy to insert IF fields in merge documents (using the Insert Word Field button), it makes it quite difficult to actually insert merge fields in them, so it's usually easier to create them from scratch. 1. Press Ctrl+F9 to insert a field, which will be represented by two braces around two spaces, with the insertion point in the center. 2. Between the braces type IF, then use the keyboard and the Insert Merge Field button to create the following field: { IF { MERGEFIELD BdayA1 } = "" "" "{ MERGEFIELD BdayA1 }" } Alternatively, you can use: { IF { MERGEFIELD BdayA1 } "" "{ MERGEFIELD BdayA1 }" } The first tells Word, if the data field is blank, to insert nothing, otherwise to insert the merge data. The second tells Word to insert the merge data if the data field is not blank. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "Wiersma7" wrote in message ... Yay! It makes sense now. Thanks so much! Also, is there way to have a conditional rule (?) to only print the text: 'Birthday:' if there is a date in the date field? Below is the simple table (obviously I'm making a directory - for my church): «Adult1» Birthday: «BdayA1» Cell: «CellA1» Email: «EmailA1» Anniversary: «Anniversary» Thanks so much for all of your help! wiersma7 "Suzanne S. Barnhill" wrote in message ... You press Alt+F9 to display the field code of your merge field (such as «BdayA1», which will show { MERGEFIELD BdayA1 }) and add the switch to that field. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "Wiersma7" wrote in message ... The table has merge fields from an Excel spreadsheet. I understand the premise of what the [below address: http: //www.gmayor.com/formatting_word_fields.htm] is about - but I'm not sure how to incorporate that into my table. Do I add the switch as a field to the spreadsheet? To the table? That doesn't seem to work. I guess I'm asking if you can simplify it for me. I would like to change the format of 01/01/09 to January 1. (btw - I do know how to do it in Excel ) Also, is there way to have a conditional rule (?) to only print the text: 'Birthday:' if there is a date in the date field? Below is the simple table (obviously I'm making a directory - for my church): «Adult1» Birthday: «BdayA1» Cell: «CellA1» Email: «EmailA1» Anniversary: «Anniversary» Thanks very much for your help so far, wiersma7 "Suzanne S. Barnhill" wrote in message ... If the table was created via a mail merge, you can add a numeric picture switch to the merge field to constrain the display (see http://www.gmayor.com/formatting_word_fields.htm). Alternatively, you can link to Excel using DDE instead of OLE DB, which will preserve the native Excel formatting. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "Wiersma7" wrote in message ... I have a table that has birthday dates. The info in the table was imported from Excel with the dates formatted as 'mmmm dd'. However, they imported as I entered them: mm/dd/yy. I don't want the years to show. How can I format these dates in my table to reflect only the Birth Date? (rather than going through each record) Thanks, wiersma7 |
#18
Posted to microsoft.public.word.tables
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formatting dates
What does {Mergefield CellA1} without the switch produce? If it does not
produce a 10 digit number :- From the Tools menu in Word, select Options and then go to the General tab and check the box against the "Confirm conversions at open" item. (In Word 2007 it is Office Button Word Options Advanced General Confirm file format conversion on open). Then when you attach the data source to the mail merge main document, you will be given the option of using the DDE method of connection which should read the data as you have it formatted in the table. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Wiersma7 wrote: Yay! "Birthday:" disappears when I want it to Thanks for your help - and patience. As for formatting the Cell number, I get a return of (-000) 000-8763. After I ctrl f9 I typed, from what I can tell, exactly how you have it below: {Mergefield CellA1 \# "(000) 000'-'0000" }. I don't see anything on your website (or MS's) that tells me what I'm doing wrong or ...whatever. Can you help me out one last time? "Graham Mayor" wrote in message ... Actually no! \@ is for date and time formats. You need {Mergefield CellA1 \# "(000) 000'-'0000" } See http://www.gmayor.com/formatting_word_fields.htm which explains most of what you will ever need to know about switches. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Wiersma7 wrote: Okay will try again I think I only did the first bracket. I know I'm being a pain in the neck about this...by the same token I need to insert a phone number with the format: (###) ###-####. What characters do I use for this? I assume I do it the same way as formating a date...? {Mergefield CellA1 \@ "(___) ___-____"} Thanks again, wiersma7 "Suzanne S. Barnhill" wrote in message ... You do have to press Ctrl+F9 for *every* pair of field braces. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "Wiersma7" wrote in message ... Sorry, I've been on vacation (yay me) Yes, I think I did. First I pressed Ctrl+F9, then typed in the rest. I know I'm missing something here, but I can't see what it is. I know I'm being a pain in the neck about this...by the same token I need to insert a phone number with the format: (###) ###-####. What characters do I use for this? I assume I do it the same way as formating a date...? {Mergefield CellA1 \@ "(___) ___-____"} You guys have been so great! Thanks, wiersma7 "Suzanne S. Barnhill" wrote in message ... You did insert {Mergefield BdayK1} and the rest using Ctrl+F9 or Insert Merge Field? -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "wiersma7" wrote in message ... The equation makes sense to me, but when I put it in the Column 2 cell the return is the equation. Am I missing something on how to place this? I'm new at doing this in Word (not Excel) so I'm wondering if there's a step I'm not aware of. I put the exact equation in, except changed the fields to match my fields (BdayA1, BdayA2, BdayK1, etc.) so for instance: Column 1 Column 2 Column 3 «Kid1» {IF {Mergefield BdayK1} "" "Birthdate: "} «BdayK1» «Adult1» {IF {Mergefield BdayA1} "" "Birthdate: "} «BdayA1» «Adult2» {IF {Mergefield BdayA2} "" "Birthdate: "} «BdayA2» «Kid1» {IF {Mergefield BdayK1} "" "Birthdate: "} «BdayK1» «Kid2» {IF {Mergefield BdayK2} "" "Birthdate: "} «BdayK2» «Kid3» {IF {Mergefield BdayK3} "" "Birthdate: "} «BdayK3» «Kid4» {IF {Mergefield BdayK4} "" "Birthdate: "} «BdayK4» «Kid5» {IF {Mergefield BdayK5} "" "Birthdate: "} «BdayK5» «Kid6» {IF {Mergefield BdayK6} "" "Birthdate: "} «BdayK6» «Kid7» {IF {Mergefield BdayK7} "" "Birthdate: "} «BdayK7» This is what merges: *George {IF {Mergefield BdayA1} "" "Birthdate: "} September 24 Martha {IF {Mergefield BdayA2} "" "Birthdate: "} June 05 Christopher {IF {Mergefield BdayK1} "" "Birthdate: "} June 02 Daniel {IF {Mergefield BdayK2} "" "Birthdate: "} March 07 Jesse {IF {Mergefield BdayK3} "" "Birthdate: "} March 07 (twins) {IF {Mergefield BdayK4} "" "Birthdate: "} {IF {Mergefield BdayK5} "" "Birthdate: "} {IF {Mergefield BdayK6} "" "Birthdate: "} {IF {Mergefield BdayK7} "" "Birthdate: "} *names are changed to protect the innocent Wiersma7 "Graham Mayor" wrote in message ... You haven't said how you know whether the adults want their birthdate withheld, but essentially that second column should have a series of conditional fields. The following will insert the text Birthdate : in the second column when the birthday field is not empty. Obviously nothing is printed in columns one or two when the fields in them are empty. Column 2 {IF {Mergefield Adult1Bday} "" "Birthdate: "} {IF {Mergefield Adult2Bday} "" "Birthdate: "} {IF {Mergefield Kid1Bday} "" "Birthdate: "} {IF {Mergefield Kid2Bday} "" "Birthdate: "} {IF {Mergefield Kid3Bday} "" "Birthdate: "} {IF {Mergefield Kid4Bday} "" "Birthdate: "} {IF {Mergefield Kid5Bday} "" "Birthdate: "} {IF {Mergefield Kid6Bday} "" "Birthdate: "} {IF {Mergefield Kid7Bday} "" "Birthdate: "} If however you have a second field that logs whether the adult birthdays, though present in the data, are to be withheld then you need for the first two rows in Column 2 { IF{ Mergefield Adult1Bday } "" "{ IF{ Mergefield Adult1HideBday } = " " "Birthdate: " "" }" ""} { IF{ Mergefield Adult2Bday } "" "{ IF{ Mergefield Adult2HideBday } = " " "Birthdate: " "" }" ""} Column 3 { IF{ Mergefield Adult1HideBday } " " "{ Mergefield Adult1Bday }" } { IF{ Mergefield Adult2HideBday } " " "{ Mergefield Adult2Bday }" } All fieldnames should reflect the actual field names. The { Mergefield Adult1HideBday } and { Mergefield Adult2HideBday } are expected to have no content when the adult does not mind the birthdate being shown - change the condition as appropriate. Spaces and quotes are as shown. The bracket pairs {} are all placed with CTRL+F9 -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Wiersma7 wrote: Actually I want to do this with a non merged cell content. I have 'Kid1' as a merged field all the way through 'Kid7". That is the largest number of children in a family of the church. Most families, however, have 1 - 4 children. I need to have the label 'Birthday:' before each birth date of each child (as well as the adults). What I want to happen is: 1. If I have no data or the adult does not want his/her birthdate published, I do not want the label 'Birthdate:' to appear before an empty cell/field. 2. I do not want the label 'Birthdate:' to appear when there is no child name/birthday field info. For instance: my table has 3 columns: John Birthdate: January 1 Sally Birthdate: February 1 Kid3 Birthdate: Kid4 Birthdate: Kid5 Birthdate: Kid6 Birthdate: Kid7 Birthdate: The Kid3 - 7 fields will be blank because they only have 2 kids. The Birthday fields will be blank for same reason. The text/label 'Birthdate:' however is static. I need the label/text to disappear. I tried putting { IF { MERGEFIELD BdaykK3 } = "" ""} in the 'Birthdate:' cell, but all I get is MERGEFIELD. Is this a possibility or am I going to have to do it manually? (really need a database, I know - but not in budget right now). Thanks for even taking the time to figure out what I just typed wiersma7 "Suzanne S. Barnhill" wrote in message ... Yes, you need an IF field for this. Although Word makes it relatively easy to insert IF fields in merge documents (using the Insert Word Field button), it makes it quite difficult to actually insert merge fields in them, so it's usually easier to create them from scratch. 1. Press Ctrl+F9 to insert a field, which will be represented by two braces around two spaces, with the insertion point in the center. 2. Between the braces type IF, then use the keyboard and the Insert Merge Field button to create the following field: { IF { MERGEFIELD BdayA1 } = "" "" "{ MERGEFIELD BdayA1 }" } Alternatively, you can use: { IF { MERGEFIELD BdayA1 } "" "{ MERGEFIELD BdayA1 }" } The first tells Word, if the data field is blank, to insert nothing, otherwise to insert the merge data. The second tells Word to insert the merge data if the data field is not blank. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "Wiersma7" wrote in message ... Yay! It makes sense now. Thanks so much! Also, is there way to have a conditional rule (?) to only print the text: 'Birthday:' if there is a date in the date field? Below is the simple table (obviously I'm making a directory - for my church): «Adult1» Birthday: «BdayA1» Cell: «CellA1» Email: «EmailA1» Anniversary: «Anniversary» Thanks so much for all of your help! wiersma7 "Suzanne S. Barnhill" wrote in message ... You press Alt+F9 to display the field code of your merge field (such as «BdayA1», which will show { MERGEFIELD BdayA1 }) and add the switch to that field. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "Wiersma7" wrote in message ... The table has merge fields from an Excel spreadsheet. I understand the premise of what the [below address: http: //www.gmayor.com/formatting_word_fields.htm] is about - but I'm not sure how to incorporate that into my table. Do I add the switch as a field to the spreadsheet? To the table? That doesn't seem to work. I guess I'm asking if you can simplify it for me. I would like to change the format of 01/01/09 to January 1. (btw - I do know how to do it in Excel ) Also, is there way to have a conditional rule (?) to only print the text: 'Birthday:' if there is a date in the date field? Below is the simple table (obviously I'm making a directory - for my church): «Adult1» Birthday: «BdayA1» Cell: «CellA1» Email: «EmailA1» Anniversary: «Anniversary» Thanks very much for your help so far, wiersma7 "Suzanne S. Barnhill" wrote in message ... If the table was created via a mail merge, you can add a numeric picture switch to the merge field to constrain the display (see http://www.gmayor.com/formatting_word_fields.htm). Alternatively, you can link to Excel using DDE instead of OLE DB, which will preserve the native Excel formatting. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "Wiersma7" wrote in message ... I have a table that has birthday dates. The info in the table was imported from Excel with the dates formatted as 'mmmm dd'. However, they imported as I entered them: mm/dd/yy. I don't want the years to show. How can I format these dates in my table to reflect only the Birth Date? (rather than going through each record) Thanks, wiersma7 |
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