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#1
Posted to microsoft.public.word.mailmerge.fields
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Adding New Merge Field
How do I add a new merge field to an existing recipient list? Clicking
EditCustomize only works if your data source is saved with .mdb (access database). If however, your information is taken from Outlook Contacts and you wish to add another field, such as Salary, clicking Edit doesn't allow you to add another field. Hope you can understand my garbled question and thanks in advance for any advice you can give me. .... Noella |
#2
Posted to microsoft.public.word.mailmerge.fields
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Adding New Merge Field
The .mdbs created by Word are a special exception. (There may be one or two
other exceptions). Generally speaking what you have to do is open your data source in the application that created it and maintains it, and add the field there. In the case of Outlook Contacts, you can open Outlook, open your contact, click on the All Fields tab, and click New to add your own field. But I haven't personally used this approach for a long time. Outlook is quite an unusual system when used as a "database" (for example, you can add fields to individual contacts, and there is a mechanism to add a field to every contact, and you may need to use one rather than the other to make this work reliably). So I would have a good look around at this method before using it extensively. You might want to ask around in the Outlook groups and sites such as www.slipstick.com to see what drawbacks exist. Personally, I would also consider the security implications of putting sensitive data in a "database" that is probably still heavily targetted by virus authors. Also, to use it, you have to initiate your merge from Outlook (select the contacts folder then go into Outlook Tools|Mail Merge...). I don't think you will "see" these fields if you try to connect using Word's Mail Merge Wizard. Peter Jamieson "Noella" wrote in message ... How do I add a new merge field to an existing recipient list? Clicking EditCustomize only works if your data source is saved with .mdb (access database). If however, your information is taken from Outlook Contacts and you wish to add another field, such as Salary, clicking Edit doesn't allow you to add another field. Hope you can understand my garbled question and thanks in advance for any advice you can give me. ... Noella |
#3
Posted to microsoft.public.word.mailmerge.fields
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Adding New Merge Field
If you start the merge from Outlook, you can merge any field available in
Outlook - including custom fields. See http://www.gmayor.com/mailmerge_from_outlook.htm -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Noella wrote: How do I add a new merge field to an existing recipient list? Clicking EditCustomize only works if your data source is saved with .mdb (access database). If however, your information is taken from Outlook Contacts and you wish to add another field, such as Salary, clicking Edit doesn't allow you to add another field. Hope you can understand my garbled question and thanks in advance for any advice you can give me. ... Noella |
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