I work for an engineering firm. We produce technical reports that are
subject to a formal, specific, and deliberate QC process. Each time a
reviewer makes comments using track changes, we have to save a new copy of
the report. Each time the preparer accepts or rejects changes, we have to
save a new copy. Each time the reviewer confirms changes were made correctly,
we have to save another copy. Then the final has to ba another copy. To add
to the problem, we add graphics, charts, and pictures, so the file size of
each report becomes so big we have to break the document into up to 8 pieces.
We have 2 or 3 drafts of a report, so we end up with literally over 100 files
for one final report. As you can imaging it becomes very confusing.

There should be a way to track changes by review session in the original
document. Then the final submittal could have the tracking history password
protected (or just accept/reject all and save ONE final copy).

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http://www.microsoft.com/office/comm...ocmanagemen t

There are lots of doc management systems that wrap around Word to do this.
For example, look up Microsoft Source Safe on the developer tools section of
microsoft.com
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Ted