Home |
Search |
Today's Posts |
#1
|
|||
|
|||
Repeating Data
Reading members’ comments, I’ve come across some really good tips. One was
‘repeating data’ – gregmaxey.mvps.org. We have one particular Word template (Word 2000) (not forms) where we have to insert the name of the company and the name of the insurance company many times throughout. We currently use F11 to a Text Form Field and type in the required information. I’ve now followed the steps for the On Life forms and it auto populated the relevant information into the appropriate places and would like to try and incorporate these steps into the template. As my Word knowledge is so limited, am I likely to run into any problems if I change the template to show “REF text?????” instead of the current form fields. I’ve also noticed that when I press the Protect Form icon it locks the whole document. Is there any way round this. Thanks in advance. -- Message posted via http://www.officekb.com |
#2
|
|||
|
|||
What you are talking about is what Word calls an "online form." Check this
in help. For more about online forms, follow the links at http://addbalance.com/word/wordwebresources.htm#Forms or http://word.mvps.org/FAQs/Customizat...nTheBlanks.htm especially Dian Chapman's series of articles. You may also want to look at http://www.word.mvps.org/FAQs/TblsFl...nesInForms.htm. See additional notes in line below. Hope this helps, -- Charles Kenyon Word New User FAQ & Web Directory: http://addbalance.com/word Intermediate User's Guide to Microsoft Word (supplemented version of Microsoft's Legal Users' Guide) http://addbalance.com/usersguide See also the MVP FAQ: http://www.mvps.org/word which is awesome! --------- --------- --------- --------- --------- --------- This message is posted to a newsgroup. Please post replies and questions to the newsgroup so that others can learn from my ignorance and your wisdom. "Sandra Jackson via OfficeKB.com" wrote in message ... Reading members' comments, I've come across some really good tips. One was 'repeating data' - gregmaxey.mvps.org. We have one particular Word template (Word 2000) (not forms) where we have to insert the name of the company and the name of the insurance company many times throughout. We currently use F11 to a Text Form Field and type in the required information. I've now followed the steps for the On Life forms and it auto populated the relevant information into the appropriate places and would like to try and incorporate these steps into the template. As my Word knowledge is so limited, am I likely to run into any problems if I change the template to show "REF text?????" instead of the current form fields. I don't understand this question. Make sure your formfields are set to calculate on exit if you want to use what is inserted in them elsewhere in your document. I've also noticed that when I press the Protect Form icon it locks the whole document. Is there any way round this. Yes. Put the parts you want protected in separate sections from the rest. I recommend reading the whole series of articles (even if you don't get parts of them) if your forms are important to you. They make online forms much easier to design, use, and understand. Thanks in advance. -- Message posted via http://www.officekb.com |
#3
|
|||
|
|||
On Sun, 26 Jun 2005 15:12:09 GMT, "Sandra Jackson via OfficeKB.com"
wrote: Reading members’ comments, I’ve come across some really good tips. One was ‘repeating data’ – gregmaxey.mvps.org. We have one particular Word template (Word 2000) (not forms) where we have to insert the name of the company and the name of the insurance company many times throughout. We currently use F11 to a Text Form Field and type in the required information. I’ve now followed the steps for the On Life forms and it auto populated the relevant information into the appropriate places and would like to try and incorporate these steps into the template. As my Word knowledge is so limited, am I likely to run into any problems if I change the template to show “REF text?????” instead of the current form fields. I’ve also noticed that when I press the Protect Form icon it locks the whole document. Is there any way round this. Thanks in advance. Hi Sandra, Just leave the first form field in place, and replace all the other form fields for the same piece of information with REF fields. In the Properties dialog for the one remaining form field, make sure "Calculate on exit" is checked, because that's what causes the REF fields to update automatically. There are no "problems" with this. If you need to have form fields in some parts of the template and non-field entry in other parts, separate the parts with section breaks (Insert Break Continuous). Use the Tools Protect Document dialog* instead of the lock icon, click the option button for Forms, and then click the Sections button next to it. Uncheck the sections that should not be protected. *In Word 2002 and 2003, when you click Tools Protect Document you get a task pane instead of a dialog. On the pane, the protection type is set with a dropdown, and when you choose Forms you'll see the Sections item as a link below the dropdown instead of a button. After you've chosen sections this way, you can use the lock icon from then on, and the selection of sections won't change. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org |
#4
|
|||
|
|||
Thanks, Jay
Is there a quick way to replace all relevant form fields with "REF NameOfCompany". I've pasted the Form Field and inserted "REF NameOfCompany" into Find and Replace but can't find a quick way to put in the curly brackets? Sandra -- Message posted via http://www.officekb.com |
#5
|
|||
|
|||
Please ignore this question - Find and Replace did work.
S -- Message posted via http://www.officekb.com |
Reply |
Thread Tools | |
Display Modes | |
|
|
Similar Threads | ||||
Thread | Forum | |||
Formatting repeating data | Microsoft Word Help | |||
View Merged Data Button not Working | Mailmerge | |||
Repeating data across Forms | Microsoft Word Help | |||
Specific Email Merge w/ Specific Attachements | Mailmerge | |||
Word Field Codes in Excel data file | Mailmerge |